Review project drawings and order forms. Review questions with Design Partners and Project Managers (PMs) as needed. Process PO for standard material, service vendors, custom materials and warehouse orders. Resolve problems with back orders, items not received, defective and damaged goods. Coordinate and resolve shipping issues. Process return of materials, reclassification forms and process Fixed Asset Report Updates for asset transfers between stores. Issue GC contracts, change orders and payment applications. Review Lease documents as needed for construction project related information. Send Landlord approval request letters for renovation construction projects. Assists with collecting and providing lease required documents in order to collect Tenant Improvement Allowances. Participate in project schedule meetings and assist in date management. Track key milestone project dates and communicates required information to all internal and external partners. Coordinate service vendor schedules with GC as needed for the construction project. Assist in the resolution of issues raised by internal and external partners during the construction and post construction period. Assist with reconciliation and close out of construction projects. Function as a key contact and resource for information gathering and distribution to and from, consultants and various other external and internal partners. Train Construction Representatives and assist with questions as needed. Assistant to Sr. Project Managers (SPMs): Assist SPMs with Fixed Asset Register (FAR) adjustments/write off and submission of information to accounting. Distribute quarterly financial reports for operations Regional VPs and District Managers. Prepare and distribute quarterly financial reports for three regions. Assist Sr. PMs and Directors with creation and development of tracking and financial reports as needed. Assist in developing renovation project lists for the fiscal year.

Review incoming construction contracts, make recommendations and negotiate modifications as needed. Track contracts reviewed and results of negotiations and post all documents including executed contracts to SharePoint. Establish, negotiate and administer Master Agreements with lower tier subcontractors and vendors, maintain addendums for renewals. Responsible for supporting Operations department on contract related matters for clients and vendors. Maintain master templates for all types of lower tier contracts. Review and negotiate modifications to vendors/sub-subcontractors/professional services project contracts issued by Project Managers. Assist Risk Manager, Safety Directors and Manager of Risk Administration by administering safety incentive program including maintaining logs, calculating points and processing of orders. Maintain scaffold access agreement including Project/Master Agreements and insurance review. Review OCIP program requirements and processed worker's compensation claims as needed. Assist in research and documentation related to legal matters and construction defect claims. Experience with AIA and AGC format contracts.

Process and submit construction billings and any changes as needed (extensive AIA format experience), 20 day preliminary notices, lien releases, post billings to accounting system and follow up on collection/payments (A/R). Issue purchase orders and track invoicing, process and post invoices to accounting system for payment (A/P). Job cost information processing and reporting, assist in developing/maintaining budgets and related updates as needed. Process and enter payroll time cards and new hire/rehire employee information. Prepare certified payroll reports, OCIP enrollments and monthly OCIP reporting. Handled customer contract and sub-subcontract processing, insurance, change order requests, change orders and project close outs including warranty letters and lien releases. Process delay letters and other correspondence , organize and maintain all job files. Generate reports for Project Managers and company executives and assist Project Managers as required. Train other Project Administrators as required.

Process delay letters and other correspondence, organize and maintain all project files. Distribute and track Owner contract directives to Subcontractors. Process change orders, project close outs, warranty letters, delay letters, correspondence and related logsGenerate reports for Project Managers and company executives and assist Project Managers as needed.

Issue and maintain all project Subcontracts and project files on multiple projects of apartment reovations for REIT. Process all change order requests for Subcontractors. Process all projet accounts payable invoicing. Track all 20-day preliminary notices and obtain all necessary lien releases. Assist Project Managers as needed with correspondence, drawing distribution and other tasks as assigned.

Property Management (Industrial Park): Assist Property Manager with lease preparation, maintaining files and correspondence, some tenant relations and construction coordination. (9 months - laid off )Property Management (High Rise): Experience with tenant relations, building key systems, assistant to Project Manager with correspondence, schedule meetings, accounts payable, maintaining all files. (1 year, 2 mo. - left company, going into receivership)Property Management (Shopping Center): Experience with tenant association, lease preparation, execution and renewals, construction/TIs, accounts payable, accounts receivable, tenant relations, budgets, building and grounds maintenance. Maintain all tenant, accounting and legal files. Assist Property Manager as directed. (5 years - laid off - company went into receivership)

Student Loan Servicing Center: started as Human Resources assistant and as company grew my position changed. Other positions held: Executive Assistant, Office Assistant, Accounts Payable Coordinator, Facilities Coordinator and Security Coordinator. Responsibilities included, HR functions, processing of invoices for payment and other accounting tasks, Office Manager functions, ordering supplies, janitorial services, copier and equipment servicing and repair, records storage, physical plant repairs, receptionists and special events. Coordination of new facility tenant Improvements, equipment upgrades, security and safety systems. Spacing planning coordination, overseeing security and life safety functions, 24/7 security service and issuing badges to 500+ employees, directed and supervised maintenance and security staff as needed..