Lorraine Groves Email & Phone Number

Handle all administrative responsibilities for the Senior Vice President, Chief Administrative Officer• Receive and screen all phone calls for executive• Handle all calls that don’t require executive’s direct attention• Schedule and make all logistical arrangements for meetings• Arrange travel plans with detailed itineraries for executive and/or other staff members • Prepare expense reports for executive and team• Act as liaison between executive and all other contacts… Show more Handle all administrative responsibilities for the Senior Vice President, Chief Administrative Officer• Receive and screen all phone calls for executive• Handle all calls that don’t require executive’s direct attention• Schedule and make all logistical arrangements for meetings• Arrange travel plans with detailed itineraries for executive and/or other staff members • Prepare expense reports for executive and team• Act as liaison between executive and all other contacts, including other senior executives (internal and external), board members, brokers, and plan members• Facilitate communication to and from executive by researching issues and staying informed of operational, company and other relevant issues• Maintain calendar for executive; prioritize meetings based on executive’s requirements• Open, screen and prioritize mail for executive and handle all correspondence that doesn’t need direct attention of executive• Compose letters and other correspondence on behalf of the executive• Prepare PowerPoint Presentations as requested• Provide administrative support to Vice Presidents, Directors and Managers in the department as needed• Prepare agendas, materials and minutes for meetings Show less

Report to Director of Area Sales. • Provided administrative, secretarial and office management support to the Kansas City based Director as well as 9 sales execs and 3 field office execs • Managed switchboard, handling calls from customers, Bottlers and distributors; assisted field associates with project work for Area and National Accounts• Formatted sales presentations and materials for customers, Bottlers and Distributors• Maintained all office equipment including network… Show more Report to Director of Area Sales. • Provided administrative, secretarial and office management support to the Kansas City based Director as well as 9 sales execs and 3 field office execs • Managed switchboard, handling calls from customers, Bottlers and distributors; assisted field associates with project work for Area and National Accounts• Formatted sales presentations and materials for customers, Bottlers and Distributors• Maintained all office equipment including network, phone and voicemail system, video conferencing, printers, faxes• Managed supply ordering and inventory• Coordinated on-site and off-site meetings• Processed payables, travel and expense reimbursements• Handled all incoming and outgoing mail and packages• Coordinated office move to new suite• Created a comprehensive 70 page handbook for the management of the Kansas City office Show less

Executive Assistant to the President and Vice President of Sales and Marketing. • Performed general office duties• Initiated database design and implementation• Designed product logo• Composed competitive analysis procedures and sales force training documentation including a CD/web interface with video demonstrating competitor product comparison• Maintained office supplies and equipment• Functioned as the Microsoft Exchange Server Administrator

Independent Consultant ~ Computer training and website design.

Key accomplishments included:• Creation and maintenance of the company Contact, Shareholder and Personnel databases • Art direction, coding and maintenance of two complete designs of the company website• Successfully completed 2 accounting system conversions> 10/00-10/03 ~ Accountant/Marketing and Media Specialist reporting to the Vice President of Business Development and the Manager of Finance & Accounting ~ • Processed payroll• Generated monthly financial… Show more Key accomplishments included:• Creation and maintenance of the company Contact, Shareholder and Personnel databases • Art direction, coding and maintenance of two complete designs of the company website• Successfully completed 2 accounting system conversions> 10/00-10/03 ~ Accountant/Marketing and Media Specialist reporting to the Vice President of Business Development and the Manager of Finance & Accounting ~ • Processed payroll• Generated monthly financial reports • Designed and maintained company website • Edited company newsletter including printing and global distribution• Handled A/R, A/P functions through March of 2002 • Interviewed, hired and trained accounting clerk• Inventoried all fixed assets for a new laboratory&> 02/97-10/00 ~ Office Manager reporting to the Chief Financial Officer ~ • Handled all accounting including A/P, A/R, bank reconciliation and monthly financial reports• Handled Human Resources duties including processing payroll and benefits administration• Maintained shareholder database and correspondence • Ordered and maintained office equipment including computers, phones and copiers• Functioned as IT administrator for a Mac computer network• Designed and maintained company website • Edited company newsletter including printing and global distribution> 09/93-02/97 ~ Administrative Assistant reporting to the President ~ • Received and screened all phone calls• Arranged domestic and international travel for executive and staff including detailed itineraries• Handled all accounting including A/P, A/R, bank reconciliation and monthly financial reports• Handled Human Resources duties including processing payroll and benefits administration• Designed comprehensive relational Contact database including shipping and receiving• Created and maintained Personnel and Shareholder databases Show less

• Maintained agent licensing and contracting database for all divisions• Performed word processing including typing and layout of forms, manuscripts, contracts, correspondence, confidential documents, etc.• Coordinated the design, layout, printing and binding of the company newsletter and annual shareholder report• Assist with loading of software and troubleshooting PC problems