Louisa Shell Email & Phone Number

Singapore

Dubai, United Arab Emirates

Dubai, United Arab Emirates

Dubai, United Arab Emirates

Executive Assistant to Global Director• Extensive diary management and meeting scheduling for both International Director and US Director. • Arranging conference calls• Booking flights for and Hotels• Sourcing restaurants/entertainment globally• Complex monthly expenses reports • Complex multi city global travel on weekly basis. • Obtaining business visas for Director and team, India, China, UK, US. Liaising with PRO’s• Organising Global Executive Board Meetings• Preparing Agendas and Board documentation • Arranging and implementing overseas workshops, travel, visa requirements, costing, budget, responsible for all logistics• Collecting data and report presentations• Research projects• Producing Power Point Presentations• Proof reading

Dubai, United Arab Emirates

Alfasi Constructions Dubai March 2016 – July 2016Executive Assistant to Director Company Director, General manager, 6 Senior Managers relocated to Dubai to set up Middle East Office. • Coordinating all aspect of office move, from Hong Kong to Dubai• Sourcing, negotiating, new office space in Dubai• Assisting Director with Business set up• Liaising with business consultants on behalf of director and preparing documents• Sourcing, negotiating accommodation/car hire for Director, Senior Managers and family’s. • Arranging Visas • Booking all flights, travel itineraries • Budget management • Preparing Job Specifications • Sourcing office equipment and stationery • Arranging meetings, diary and email management • Responsible for tracking and arranging files and documents from Hong Kong office

Hong Kong

Company Director relocated to Hong Kong to take over Asia Head Office. I supported Company Director and four Senior Managers, also supporting CEO when visiting Hong Kong. • Sourced and negotiated serviced apartment for Director. • Arranged visa for myself and Director • Arranged personal effects to move from Melbourne and Sydney to Hong Kong for Director• Arranged all flights and temporary accommodation for relocating colleagues • Extensive research on restaurants and suitable dinner/entertaining options for Asian Clients • Office reshuffle, arranging new work space, ordering new equipment, computers, desk, chairs• Extensive and complex international travel arrangements for Director and Senior Managers • Recruitment of receptionist• Extensive and complex expenses reports• Screening calls• Preparation of board meeting materials • Minute taking and attending meetings• Extensive and complex global travel arrangements • Managing the day-to-day operations of the office• Organising and maintaining files and records• Planning and scheduling meetings and appointments• Managing projects and conducting research• Personal travel and errands for the Director and his family• Initial set up of Sydney and Dubai offices including locating and negotiating new office premises• Visa applications for employees and families• Recruitment

Sydney, Australia

Alfasi Constructions Sydney January 2014 – March 2015Executive Assistant to Company Director I joined Alfasi Constructions in Sydney supporting the Company Director, Senior Management Team.• Extensive diary management for Director and Senior Managers • Complex internally travel arrangements for Director and Senior Managers, nationally and internally• Screening phone calls to Director

Sydney, Australia

AECOM (Sydney) – April 2012 to September 2013Executive Assistant to Director of Planning, Development and Design I worked at AECOM supporting the Director of PDD, four Senior Managers and a Team of 22.• Extensive diary management for Director and Senior Managers • Monthly expense reports for Director and Senior Managers• Email management of directors inbox• Personal administration and expenses for Directors family, school fees, interior designers and various personal finances • Dealing with private and confidential reports, accounts and emails. • Booking meetings, telephone and video conferences throughout Australia and globally• Booking international travel and Visa’s for the Director, Senior Managers and team. • Frequent liaison with Human Resources for recruitment due to rapid team expansion• Daily liason with EA to CEO• Dealing with all IT issues, iPhones/laptops upgrades, responsible for maintenance of all office equipment• Daily queries from team, emails, phone calls, letter drafting • Booking restaurants and entertainment, for national and international clients and visitors • Minute taking, report writing and creating Power Point presentations• Booking and catering for client meetings• Creating, editing and formatting documents, CV’s and project proposals • Overseeing administrators • Being present and hosting team events

London, England, United Kingdom

Advanced Diploma In Business Management

Education record