Responsibilities include accounting duties for the company, such as accounts receivable, accounts payable, reconciliation of bank accounts, payroll and credit card, year-end journal entries as directed by CPA, year-end planning, online bank deposits, applying for bank loans and lines of credit. Annual preparation of errors and omission application. My duties also include processing payroll and human resources functions. Duties involve entering bi-monthly payroll into the online payroll system, maintaining flexible spending accounts, tracking and processing payments to individual 401(k) accounts and calculating quarterly Safe Harbor contributions. Track industry specific licenses to avoid expirations. Process all required paperwork of new hires including enrollment in various companies benefits and follow-up on eligibilities of other company benefits. Monthly billing process consists of manual time and expense entry with individualized invoices and an acute awareness of the project budgets and deadlines. In addition, I am also responsible for collection letters and phone calls. Prepare various monthly customized reports showing individualized and company performance. Typing duties include reports, proposal, specifications, daily site observation reports, MasterSpec contracts, change orders and payment applications. Maintain and organize office files. Proofreading work product for spelling, formatting, and other errors. Tracking deadlines, maintaining calendars, schedule conference calls. Maintaining and ordering office supplies and marketing materials. Planning company outings, happy hour, and holiday parties. Arrange travel plans including flights, car rentals and hotels.

Responsible for typing and the finished product of annual reports in an accurate and timely manner. Generated mass mailings of required IRS forms, to make sure the retirement plans were in accordance with the federal laws governing them. Backup administrative assistant by greeting visitors and clients, answering phones and typing dictated letters, prepared conference room for meetings. In addition, I provided backup to the office manager with billing, deposits and posting payments.

Duties included processing payroll, maintaining and ordering office supplies and making sure the office ran smoothly which included pleasantly answering incoming calls and greeting visitors and clients. Additional duties included typing letters, brochures, financial statements and verbal dictations, arranging meetings, processing incoming and outgoing mail, and assembling tax returns for businesses and individuals. Other tasks included preparing individual tax returns and quarterly and year-end payroll reports (941, 940, W-3, W-2, 1096, 1099- and necessary state forms). As well as bookkeeping services for clients, with one being a medical practice that I was solely responsible for accounts receivables including billing insurance companies and patients, bank deposits, and accounts payables.