Supporting the Executive Team in all areas of the business.

Project role to carry out an audit on all stored records held by the council.

http://www.almaryahcentral.ae/

I was responsible for providing full administrative support to the CEO and also to other members of the executive management team. On the administrative side of things I managed the diary of the CEO plus other executive team diaries; arranged meetings and business trips; answered and screened telephone calls; attended meetings and took the minutes; typed letters and reports and ensured they were correctly formatted; assisted the team with desk top research; assisted in producing board documents and presentations to be delivered to external parties; dealt with the daily post; was the point of contact for all external visitors.My role also included assisting to set up the office. I took on responsibility for placing purchase orders onto the accounting system; sourced and implemented a cloud based filing system and administrated this for all existing staff and set up profiles for all new starters. I also dealt with all the ordering of laptops and other IT equipment for new starters and was the first point of contact for any issues. I dealt with the HR administration, the marketing and communications administration and took on any other Ad-hoc projects that needed to be dealt with to ensure the office ran smoothly.

I was responsible for providing administrative support to the Director; Head of Global Property & Infrastructure Investment Group, this included: managing the Head’s diary, arranging all meetings and business trips; answering telephone calls; dealing with the daily post; drafting correspondence, reports, circulars, action forms, monthly departmental reports; monitoring the department’s timesheets; arranging all departmental travel; assisting the team with research for the different deals; producing presentations for both internal and external use; project managing the production, design and printing of the department’s PPMs; ensuring the department acts in accordance with the company policies and procedure and ensuring as changes are made the department remains both up to date and compliant; managing the departments filing system, in both hard and soft copy; monitoring the spending against each deal; dealing with expenses; attending meetings and taking minutes as required; liaising with IT on any major initiatives / programs required for the Bank and/or PII group to function successfully/efficiently and meeting with the internal auditors on a bi-annual basis.Aside from my PA duties and administrative support for the PII division, I also took on ad-hoc responsibilities for other areas of the bank, these included: Working with the COO to get the company website up and running and assisting with updates to the text as required; liaising with the Head of Client Relationship to produce a company brochure, assisting with text updates as new additions are to be produced and liaising with the design & print companies and assisting the Head of Finance with the Annual reports for 2009, 2010 & 2011. I also provided administrative support to the Legal department as required

Responsible for providing PA and secretarial support for clients and the day to day running of the office. My duties included: typing letters and reports; maintaining electronic filing systems; creating PowerPoint presentations; booking accommodation and flights; planning client events including arranging catering; ordering stationery, furniture and IT equipment; conducting client welcomes; setting up IT equipment; preparing monthly client billing reports; preparing proposals for prospective clients; and managing junior members of the team and helping with training.

Responsible for delivering secretarial and PA support to the division. Duties included: preparing project progress reports; designing PowerPoint presentations for commercial forums; creating intranet pages; maintaining staff and time allocation records; collating project files for construction managers’ use on site; organising flights and hotels for projects overseas; arranging client entertainment; handling IT issues; maintaining up to date contact lists for the division; opening and distributing daily post and faxes and ordering stationery supplies for all sites. Assisting with any other ad-hoc projects and presentations. Visiting sites to assist with document control and any other administrative needs of the division.

Responsible for the administration of client goods held in store. Duties included: maintaining the in-house storage database and ensuring that every client record remains completely up to date; providing copies of records to clients; booking move and storage jobs onto the in-house database; preparing and issuing monthly invoices to clients and dealing with any billing queries that arose; providing clients with quotations for storage and managing client take-on; providing general administrative support to the operations manager; taking on any other ad-hoc projects that may arise.

Assisting the back of house manager and other members of the management team of an exclusive West End nightclub in all daily banking and administrative functions including: daily banking of takings; dealing with petty cash; issuing floats; carrying out cash reconciliation; dealing with charge backs for disputed credit card payments; preparing and issuing invoices; preparing reports on sales figures and stock taking on a weekly and monthly basis; dealing with queries and enquiries from customers and clients; preparing for and assisting in the running of functions and events at the club; and dealing with all problems regarding the day-to-day running of the club. Acting as Back of House Manager during holidays and absences of the Back of House Manager.

Human Resources assistant for a charity providing housing care and support for people with learning disabilities. Responsible for the Wales, Southern, Midlands and Norfolk regions. Responsibilities included: managing the payroll and sending out payslips; handling all queries in relation to payroll and expenses; processing new employees and leavers; handling promotions; overseeing and coordinating changes to employee contracts; dealing with recruitment including updating vacancy information both internally and on the charity’s website, placing adverts, sending out recruitment packs and organising interviews and offer/contract letters; checking references and liaising with managers regarding employee start dates; handling occupational health check arrangements for pre-employment and management referrals; taking notes for disciplinary procedures and providing copies of the notes to all parties involved; and collating and providing feedback to managers throughout each recruitment drive.

Occupational Health Administration Officer for the West Yorkshire Metropolitan Ambulance Service. Duties included: processing pre-employment health forms for all NHS professional bank workers and external clients; dealing with telephone queries regarding vaccinations; arranging appointments for patients; liaising with managers regarding all aspects of the business; processing invoices for treatment; and providing administrative support for the Occupational Health Practitioners and physicians.