Executive Assistant / Office Manager
CurrentA proactive and adaptable Executive Assistant with the capability to work alone and as part of a team. My role encompasses the below but not limited to: Executive Assistant to CEO, Managing Partner, VP & Team Assistant: • Email and diary management for Managing Partner of Executive Search team.• Team assistant for the Executive Search team, liaising with clients and candidates to schedule interviews, preps and debriefs across multiple time zones. Along with regular update calls.• Calendar Management for CEO and VP. Responding to emails and scheduling meetings as and when necessary. • Board pack prep, distribution and minute taking of board meetings.• Take meeting minutes and action points for ESG and DE&I meetings. Follow up on tasks to be completed ahead of deadlines.• International travel bookings and create itineraries.• Complete monthly expenses Office Manager: • Orchestrated an office move within first few months of starting at Skills Alliance • Point of contact for all office related enquiries internally and for suppliers• Responsible for solving any office related issues such as plumbing, electrical, IT and security.• Manage all maintenance contracts and logs for the office. • Health & Safety representative. Complete regular fire drills and maintain fire equipment. • Inventory control and supply; ordering stationery, toiletries, furniture, weekly lunches, fruit & milk deliveries.• Provide IT support and collaborate with IT contractors to help with onboarding and offboarding.• Coordinate company events: desk moves, sports days, Christmas parties, Easter events.• Ensure meeting rooms/ boardroom are well equipped for each meeting.• Arrange all international travel as necessary. To include flights, visas, accommodation and transfers for wider business.
