With over ten years’ experience as an executive level PA, I have worked directly with MDs and CEOs providing secretarial duties, handling business communication, electronic diary management in Ms Office, account and financial analysis and reporting in Ms Excel as well as client liaison and arranging meetings, events and functions.At such a senior level I have earned skills in office management and administration, data management, contact management, stock management, problem solving and time management. Working so closely with business owners has provided me with an in depth understanding of budget analysis and forecasting, effective sales and marketing strategies, service delivery and customer relationship building for client retention and growth. With above average computer literacy, I am able to create effective processes and document templates to facilitate improved administrative productivity for updating, reporting, informing, recording and storing necessary information; for this I use Ms Word and Ms PowerPoint.I have experience in graphic design, web site management, content writing and setting up of social media company accounts and I have formalised my experience in working on social media by obtaining a Professional Diploma in Digital Marketing.
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AdministratorRealnet HoldingsEmalahleni, Mp, Za -
AdministratorRealnet Holdings Sep 2015 - PresentWitbankManaging receptionAnswering switchboardAssisted with overseeing installation of Telkom systemProgramming of switchboardMonitoring telephone management system and updating informationMonitoring and ordering of stock - branded items, stationery & groceriesCo-ordinate the distribution of leads to sales and rental agentsCreating agendas for meetings and taking minutesCreating client filesLiaising with agents, clients, transfer attorneys and bond attorneysUpdating client filesPrinting listingsMonitoring and writing up listings, new deals, grants and registrationsPulling property reportsPulling customer information reportsPC document management of client filesManaging petty cashCreating document templatesAssisting with co-ordination of functionsArranging new email accounts for staff, setting up emails on computers, assisting with setting up new agents on online listing website, handling minor IT problemsCreating videos to upload to YoutubeUpdating of social media -
Project AdministratorSupercare Hygiene (Member Of Compass Group Sa) Sep 2014 - Oct 2014Johannesburg Area, South AfricaCreating purchase orders and goods receipts in SAPArranging for payment through creditor's departmentOrdering of company petrol cards
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Project AdministratorEss (Member Of Compass Group Sa) Jul 2014 - Aug 2014Limpopo(Facilities Management, Anglo Platinum Twickenham Mine;)Temporary assignment to assist the facilities management services unit, specifically the Unit Catering Manager, with the roll of Compass Services Framework by creating Safe Working Services Procedures, Service Delivery Procedures, Risk Assessments, Monthly Reporting and other documents to achieve compliance with the prescribed framework. In order to improve data reporting, analysis and recording, I have created templates for the Catering Department. (Catering Services, Exxaro Grootegeluk Mine)Temporary assignment to provide guidance and support in the implementation of financial, administrative, HSE and operational processes to improve company procedural compliance and streamline service delivery to the client. Using the internal company MAP Audit report, I analysed current activities at the unit and provided advice and suggestions for improvement. I performed a financial investigation to validate cost versus selling price with contractually agreed mark-up percentages to establish GP percentages.
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Project Co-OrdinatorUju Ess (Member Of Compass Group Sa) Oct 2013 - Jun 2014Mpumalanga Area, South AfricaClerical / Admin duties on site (filing, photocopying, etc)Petty cash and invoice requisitions raised and sent to head officeSupplier account and petty cash reconciliations Analysis and reconciliation of monthly financial reports for the unitUpdating client monthly invoicesManaging staff leave allocation and reconciliations, and completion of documentsHandling admin for on site staff recruitment and forwarding documentation to head officeUpdating contractor’s pack per mine requirementsArranging annual Medical Certificates of Fitness and Mine Inductions for staff (76 employees)Assisting with time-sheets and raising salary queries with head officeBudget forecasting for the siteAssisting with compilation and updating of site Organogram and scope of workOrdering stationeryAssisting with the role out of in-house training and roll out of training to other employeesAssisting Senior Supervisor with site management when Project Manager is off site
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Social Media | Client LiaisonExecutech Recruitment Solutions Jul 2013 - Sep 2013Pretoria Area, South AfricaSocial media management and assisting with brand managementAnalysing traffic to the company website by means of Wordpress and Google AnalyticsUsing social media page analyticsPerforming analyitcs on various social media platformsCreating monthly newsletters for clients and candidates, and managing newsletter subscriptionsBlogging and article writingReception and switchboard dutiesCustomer care and client liaisonPlacing of web based job advertsGeneral office administrationInternet research to assist with lead development
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Personal AssistantMccullagh & Bothwell Oct 2010 - Feb 2013Johannesburg Area, South AfricaReporting to MD (& 2 Directors). Office administration: managing the filing system, distribution of faxes and emailsDiary management for the MD, including syncing of data between iPhone, iPad and ExchangeIT management: antivirus & backups, minor adjustments to ISA security groupsManaged the upgrading of the company website: liaised with professional photographer and web developer regarding content, functionality and adherence to brand consistencyJoomla website administration: changing of content, pricing, photosGraphic design: creating flyers, maps, adverts for school magazines & clothing artworkSwitchboard duties: answering switchboard, liaising with Telkom and/or switchboard supplier Managing telephone management system: allocation of cost codes, monthly/quarterly reportingStock management & stationery orderingLiaising with suppliers and following up of order deliveriesCustomer queriesCustomer relationship management
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Executive Secretary To CeoMpumalanga Regional Training Trust Feb 2010 - May 2010Witbank Area, South AfricaReporting to the CEOManaging the office of the CEOWelcoming guests to the office of the CEOHandling business correspondence and all incoming emails for the CEODiary management & Travel arrangementsExco, Board & Audit Committee meeting agendas, arrangements & minutesSubmission of expense claims for the CEOOrdering of stationery & refreshmentsCreating proposals & presentationsProof reading and formatting of documents
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Personal AssistantFurnex Stores (Pty) Ltd Jun 2008 - Jun 2009Johannesburg Area, South AfricaReporting to the CEO and MDGeneral administration for the CEO, MD and executive teamCorrespondence for the CEODiary management & travel arrangementsMinutes of meetingsSubmission of claimsCompiling & analysing sales reportsEvent co-ordination including assisting with Trade Show at Coca-Cola domeAssisting with proofing of marketing materialHandling CEO's personal accounts
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Personal AssistantMccullagh & Bothwell Jul 2002 - Jun 2008Johannesburg Area, South AfricaReporting to MD (& 2 Directors)General admin duties & Answering switchboardCreating graphics / advertsOrdering of all stationery, office machines and IT related purchasesReconciliation of MD’s personal credit card expenses & accountsElectronic diary management International travel arrangementsManaged IT and handled cellular contracts (voice and data)Implemented and managed a computer based SMS system – BulkSMSImplemented and administered the global address book in Microsoft Exchange Public FolderManage Telephone Management SystemLimited work in Pastel Accounting (bookkeeping for charter plane)
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ProDale Carnegie Training Feb 2002 - Jun 2002Johannesburg Area, South AfricaSetting up yearly class schedules for various training programmesCustomer liaisonDistribution of class material to delegatesHandling administrative functioning of classesUpdating corporate clients on progress of delegatesTyping of manuals and proposals for customised, corporate trainingTelesales
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Personal AssistantSamsmart Telecoms Oct 2000 - Feb 2002Johannesburg Area, South AfricaReporting to 3 DirectorsOffice administration & reception dutiesCorrespondence for directorsTravel arrangementsSetting up of administrative systems – ie payment requisitions / leave application forms Handled customer fault calls and queriesCoordinated the installation of switchboards and cellular routers (until July/Aug 01)Checking of customer cellular billing report from Nashua Mobile (until Aug 01)Handled Least Cost Routing cellular contract ‘buy-outs’Ordering of stationery and other stockEnsuring compliance of printed stationery / signage with Corporate Image
Louise Beets Education Details
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Digital Marketing InstituteProfessional Diploma In Digital Marketing -
Dynamix Computer Training CentreCertificates -
Dale Carnegie TrainingDale Carnegie Sales Advantage -
Dale Carnegie TrainingCertificate: Dale Carnegie Course -
Expert SolutionsDiploma: Computer Training -
Greendale School, MpumalangaEnglish, Afrikaans, Maths, Science, Biology, Geography
Frequently Asked Questions about Louise Beets
What company does Louise Beets work for?
Louise Beets works for Realnet Holdings
What is Louise Beets's role at the current company?
Louise Beets's current role is Administrator.
What schools did Louise Beets attend?
Louise Beets attended Digital Marketing Institute, Dynamix Computer Training Centre, Dale Carnegie Training, Dale Carnegie Training, Expert Solutions, Greendale School, Mpumalanga.
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