Research Institutes Administrator for the Institute for Social Futures. - Tracking and management of the Institutes budget.- Tracking and reporting on grant applications through the institute and their outcomes.- On/off boarding of staff.- New Student set up, and inductions to our Doctorial Training Program.- Support and coordination for the two Institute Co-Directors - Creation of invoices, purchase orders and processing payments into the system.- Institute meetings set up, minute taking, task distribution, follow ups, timeline tracking.- Creating the new ISF website, through CMS Terminal Four and maintenance of this website.- Social media management.- Expense, calendar, travel, and event management.- Responding to Institute correspondence.- Arranging all office supplies and completing payments for those. (stationary supplies, kitchen supplies, office equipment)- General ad hoc tasks as they arise

The business leads at CBRE decided to set up their own compancy, and asked me to manage their companies’ administrative functions and run their office. This included:- Creating company policies and processes, together with the company directors- Ensuring Health and Safety regulations were fulfilled.- Arranging all office services and completing payments for those. (cleaning, stationary supplies, kitchen supplies, office equipment and utilities)- Project meetings set up, minute taking, task distribution, follow ups, timeline tracking.- Entrusted with highly confidential project information.- On/off boarding of staff.- Assisting with website setup and launch- Working closely with the company accountant to track the company ledgers. - Support and coordination for all company employees 4 Town Planners.- Expense, calendar, travel, and event management- Arrange weekly team meetings, minute taking and action follow up. - Creation of Invoices and processing payments into the system.- New job set up within system.- Tracking team progress against monthly and yearly set targets.- Completing the company forecasting.- Tracking debtors and following up late invoice payments.- General ad hoc tasks as they arose

At CBRE I was responsible for assisting the Town Planning operators with their day to day administrative requirements. These included:- File/Job creation and set up.- Following up on overdue accounts.- Monitoring revenue against budget.- Updating forecasts.- Monthly invoicing.- Team meeting set up, agendas and minute taking.- Calendar management for Team Director.- Organising team social/team building events.- Expenses for the team.- Reception cover for the CBRE Office.- Other ad-hoc duties as required.

At Microsoft I have been responsible for supporting and coordinating nine managers within Sydney’s Small to Medium Size Business and Partners (SMS&P) team. I cover expense management, calendar management, all travel arrangements, staff on/off-boarding, event management, raising purchase orders, as well as general ad hoc tasks as they arise. My position also lies within the Microsoft National Administration Services Team with overlapping support for a further eighteen managers and directors across all of the Australian subsidiaries. This requires me to cover additional leads whilst colleagues are on leave and working together to ensure a consistent high level of service is provided all year round across all the divisions from our team. In addition to covering my team, I also provided relief support for the SMS&P Director covering all roles their EA would complete, such as compiling and sending out internal communications. I am responsible for managing the tracking and distribution of SMS&P staff’s (approximately one hundred and thirty) physical assets such as laptop and tablet hardware. I have organised, from end to end, on and offsite events and meetings for small groups of ten to twenty staff to large events of up to one hundred and fifty staff, as well as managing executive visits. I have helped to create, complete and maintain the Microsoft Australian Administration SharePoint Site. This site houses all the main resources and information used by the Australian administration community and requires continuing updates to keep it relevant. As a result of this site I have become the internal point of contact for local processes and procedures.

At Carnival I was promoted to a permanent position from purchasing assistant to a purchasing officer after six months. As an assistant I processed orders from P&O Australia’s cruise vessels, ensuring orders had been received and processed by suppliers, tracked overseas container orders and completed database pricing updates. I also implemented a filing system to enable easy tracking of all past, present and future cruise orders. My role as purchasing officer meant I was solely responsible for meeting all requirements of one of the fleet’s ships. My responsibilities were extended to being the onshore contact for the ship’s crew and the direct liaison with suppliers, sourcing and arranging delivery for any of the hotel goods required.I was also required to visit vessel loadings to ensure a smooth delivery service, tending to emergency requests from the vessel and the tenders for all hotel products. The experience extended my communication and organisational skills, and dealing with the logistical problems of meeting the ships needs in remote locations. These issues and the strict deadlines required me to offer flexible working hours, including being contactable 24/7 in case a ship required urgent assistance.

Established and managed a new department (Realisation) within the company, which ensured that Mitsui and Co. Europe (LPC’s Parent Company) complied with new legal regulations on the segregation of duties required in contracting and invoicing under Sarbannes - Oxley. My department ensured compliance in seven of Mitsui’s international branches and assisted the roll out of the new Business Re-engineering Project. We also standardized procedures for new operating systems (SAP ECC) that were rolled out across Mitsui globally. My duties included:- Overseeing that all work received into the department was allocated and completed within set deadlines. - Creating a training programme for new starters, including a Standard Operating Procedures Manual. - Promoting ongoing training within the department and resolving any system issues.- Resolving and responding to invoice queries or complaints received from other offices and departments.- Checking and ensuring that the work produced was consistently accurate.- Ensuring that we passed audits completed monthly by the accounts department.Whilst at LPC I completed numerous training presentations to Business Users and headed meetings to help them submit work in SAP. I attended business trips to London, Dublin and Milan, and held video conferences with our non-UK offices to help build relationships with overseas staff. In addition, I was nominated to represent my department on the Company Data Protection Committee.