Louise Du Cray Email & Phone Number

Scotts Valley, Ca, Us

Santa Clara, Ca

• Provided administrative and logistical support to two directors, five Grants Office staff, and eightpeer navigators• Assisted with compilation and copy editing of grant-related paperwork, including monthly documentationof effort, annual performance reports, and proposals to the U.S Department of Education• Maintained confidential administrative and grant-related files• Maintained appointment schedules and calendars; coordinated logistics and scheduling for biweekly staffmeetings; prepared agendas and managed meeting minutes• Prepared and processed requisitions, check requests, invoices, contracts, and budget reports; worked withfinancial analyst to track and monitor budget and expense items• Ordered supplies and maintained inventory of items purchased with grant funds• Supported hiring processes for the Workforce Experience Coordinator position; scheduled & coordinatedapplicants, administered preliminary interview questions, and followed established equity practices for allcandidates; coordinated onboarding activities and training plan for the selected candidate• Collaborated with outreach staff to develop informational materials, including fliers, event programs, andthe HSI AANAPISI April Bulletin• Coordinated travel arrangements for grants office staff, students, and faculty• Assisted in transition of grants office staff to remote work during COVID-19 pandemic

Program Assistant, STEM Program | Sep 2017–Oct 2019Administrative Assistant, Making Sense of SCIENCE Project Jul 2014–Sep 2017• Primary copy editor for multiple grant-funded projects, comprising adult and student-level sciencecurricula, marketing materials, grant materials, case studies, and other outgoing and client-facing copy• Planned and executed onsite and offsite meetings and multi-day professional learning events, includingvenue logistics, catering, lodging, and travel for 12–50 participants at a time• Designed and implemented systems to plan and track events and materials, resulting in project-wideimprovement of processes• Handled communication, tracking and database management of hundreds of participants for a large-scale$13m Investing in Innovation (i3) grant funded by the U.S. Department of Education, maintaining bestpractices for confidentiality consistent with IRB protocols• Drafted and established templates for reports, letters, recruitment copy, and marketing materials• Managed and coordinated grant proposal teams; established timelines, delegated individual responsibilities,edited and compiled work from multiple contributors, and submitted completed proposals• Inventoried, assembled, and shipped all hands-on science materials for academies and events; providedmaterials advice and support for districts implementing curriculum• Processed all expense reports, contracts, invoices, purchase orders, and stipends• Acted as a first responder to client requests and issues via email and telephone, and as the main point of communication for outside vendors and event staff

• Provided support for market research studies, including screening and scheduling study participants, conducting online research, and database building• Kept all supplies organized, inventoried and restocked• Planned and organized both onsite and offsite events• Liaised with building management and maintenance personnel to resolve issues• Assisted with recruitment and orientation of new employees• Saw to the needs of out-of-town guests and visiting executive staff

Anaheim, Ca

As a member of a small creative team working to plan and execute the Steampunk: History Beyond Imagination exhibit at the Muzeo Museum & Cultural Center in Anaheim, CA:• Helped to direct and manage development of an original museum exhibition•Created and copyedited media updates and exhibit text, and coordinated production of promotional videos. •Developed and maintained a production schedule, coordinated the efforts of team members and contractors, and liaised with venue staff, artists, volunteers, vendors and media.

Redwood City, Ca

• Assisted customers with video rentals/purchases, providing personalized recommendations and insight• Ordered, received and catalogued shipments of new stock • Handled opening and closing procedures