Louise Du Cray Email & Phone Number

Santa Clara, CA

• Provided administrative and logistical support to two directors, five Grants Office staff, and eightpeer navigators
• Assisted with compilation and copy editing of grant-related paperwork, including monthly documentationof effort, annual performance reports, and proposals to the U.S Department of Education
• Maintained confidential administrative and grant-related files
• Maintained appointment schedules and calendars; coordinated logistics and scheduling for biweekly staffmeetings; prepared agendas and managed meeting minutes
• Prepared and processed requisitions, check requests, invoices, contracts, and budget reports; worked withfinancial analyst to track and monitor budget and expense items
• Ordered supplies and maintained inventory of items purchased with grant funds

• Program Assistant, STEM Program | Sep 2017–Oct 2019Administrative Assistant, Making Sense of SCIENCE Project Jul 2014–Sep 2017
• Primary copy editor for multiple grant-funded projects, comprising adult and student-level sciencecurricula, marketing materials, grant materials, case studies, and other outgoing and client-facing copy
• Planned and executed onsite and offsite meetings and multi-day professional learning events, includingvenue logistics, catering, lodging, and travel for 12–50 participants at a time
• Designed and implemented systems to plan and track events and materials, resulting in project-wideimprovement of processes
• Handled communication, tracking and database management of hundreds of participants for a large-scale$13m Investing in Innovation (i3) grant funded by the U.S. Department of Education, maintaining bestpractices for.
• Drafted and established templates for reports, letters, recruitment copy, and marketing materials

• Provided support for market research studies, including screening and scheduling study participants, conducting online research, and database building
• Kept all supplies organized, inventoried and restocked
• Planned and organized both onsite and offsite events
• Liaised with building management and maintenance personnel to resolve issues
• Assisted with recruitment and orientation of new employees
• Saw to the needs of out-of-town guests and visiting executive staff

Anaheim, CA

• As a member of a small creative team working to plan and execute the Steampunk: History Beyond Imagination exhibit at the Muzeo Museum & Cultural Center in Anaheim, CA:
• Helped to direct and manage development of an original museum exhibition
• Created and copyedited media updates and exhibit text, and coordinated production of promotional videos.
• Developed and maintained a production schedule, coordinated the efforts of team members and contractors, and liaised with venue staff, artists, volunteers, vendors and media.

Redwood City, CA

• Assisted customers with video rentals/purchases, providing personalized recommendations and insight
• Ordered, received and catalogued shipments of new stock
• Handled opening and closing procedures