I am Currently an administrator for an executive headhunting company.Responsibilities:• Producing invoices for all positions filled UK and Middle East• Collecting and logging all incoming invoices/statements ready to send to accountants quarterly• Setting up interviews for candidates in Dubai, India, KSA etc.• Researching Engineering companies and new leads• Searching for suitable candidates on LinkedIn and database• Create job spec and post onto LinkedIn, Monster and Indeed websites• Typing all candidate CV’s into Emerson Chase format• Adding candidates and new clients into database and keeping all details updated• General Administrator duties; answering and directing calls, post, stationary orders, holiday forms

Responsibilities:• Processing, collating and calculating overtime timesheets• Administering purchase orders for the whole site• Management of the entire booking process for hotels, taxis, hire cars and flights• Sourcing and processing of Stationary orders in line with authorisation levels• Day to day processing of the employee life cycle to include Holiday forms for all employees Monthly Star Award process  Ordering and distribution of Gift cards Organising and setting up of monthly team briefs for all staff Calendar and meeting room bookings for leaders and Managers Making sure visitor forms are completed and signed• Processing staff access forms for new starters/temps• Dealing with recruitment agencies for temporary staff• Organising events• Processing and distribution of mail for all site• Staff communications• Assisting the accounts team with various duties• Purchase Ledger

Responsibilities:• Contacting local authorities for information on penalties received• Dealing with all queries from drivers and authorities• Weekly payment run by cheque for all penalties going out to up to 50 companies• Paying penalties on line• Investigating difficult penalties• Tax disc refunds• Tax disc collection from local post office• Transferring liability for non-chargeable fines• Preparing and sending out mot reminder letters• General administration duties

Responsibilities:• Co-coordinating the busy reception area, greeting visitors, providing refreshments if required, updating relevant reading material including CV and interview advice, keeping area tidy, ensuring registration forms are completed and taking copies of identification, screening non-finance applicants• Opening and distributing post• Answering telephone, taking messages and dealing with queries• Keeping the office diary, entering appointments and ensuring office space available for interviews• Logging CV applications received via email, distributing to consultants and replying to unsuitable candidates• Mailshots – Producing draft and final copies, ensuring labels produced and mailshot sent to deadline• Entering new candidates onto Adapt, including all codes and accurate typing/updating of CVs• Checking professional qualifications for candidates• Entering client details onto Adapt when required• Typing various correspondence, organisation charts, job specifications, directions etc• Monthly stationery orders• Ensuring interview rooms and stationery room/cupboards are tidy• Sending company literature to clients• Updating spreadsheets• Calling clients to obtain correct contact information and email addresses• Putting candidate packs together for open evenings• Producing advertisements and booking space with the local press• Completing purchase order forms• General office duties including photocopying, faxing, filing• Ad-hoc duties as required.