Lovenska E. Scott Email & Phone Number

Hartford County, Connecticut, United States

Hartford, Connecticut Area

Provided administrative support for the Senior Vice President of Content Business Operations & Strategy. Assisted the SeniorVP, overseeing meeting schedule, making travel arrangements, preparing expense reports, drafting letters, answering phone,organizing meetings and arranging meetings, screenings, and film festival registration.• Conducted research, fact-check existing work, and prepare regular reports and summaries completely and will provideregular assistance on others.• Minimized cost by managing outside vendors for activities, food, transportation, routinely resulted 10% savings.• Coordinated multi-city travel itinerary, taking into account time zones, weather delays, and traffic issues.• Managed administrative functions, including complex calendar management with focus on proper allocation ofexecutive availability.• Maintained high degree of confidentially, handling private information with utmost discretion.• Planned large, high-profile events such as, Executive Town Halls, Department Development Days, Speaker Series,department off-sites, charity events and team-building activities, schedule conference rooms, meetings and videoconference.• Operated telephone switchboard to answer calls and scheduled appointments as well as handled multiple deadlines andtask assignments. Worked closely with the Finance group in maintaining and supporting the Department budgets, trialbalances and coding.• Typed correspondence in Word, spreadsheets in Excel and calendar management in Outlook. Strong experience inMicrosoft Office, including pivot tables, data analysis, forecasting, presentation, google analytics, etc.

Hartford, Connecticut

Provided administrative and business support to 3+ Senior Managing Partners, 5+ Managing Partners and Director ofMarketing. Performed various administrative duties including paralegal responsibilities, meeting scheduling, distribution ofmeeting notes, maintaining spreadsheets and processing marketing promotional orders. Submitted 50+ title research.• Streamlined processes of improving office operations around office support and tasks to promote continuous efficiencyin day-to-day tasks and focus on growing the overall company business as a result, acknowledged for my creative andsuperior performance. Achieved an average of 97% of having all contracts signed on time.• Played a key role in maintaining peak proficiency for the operations of a fast-paced office environment by effectivelydelegating workflow to each team member to optimize overall performance.• Executed a full range of administrative functions including managing office transactions, and crafting, editingcorrespondence and reports among others.• Managed calendar, expense reports, conference registrations, domestic/international travel arrangements including;flights, hotels, car service, and meeting schedules.• Prepared letter rulings, correspondence and drafts using various software’s; proofreads, reviews, edits and finalizesdocuments with daily deadlines; mails division communication and returns documents to the appropriate parties; closes,organizes, archives and files case files.• Coordinated domestic business travel, created meeting agenda and travel itinerary for the Senior ManagingPartners/Managing Partner and staff. Prepared and send out 50+ Engagement letters for new closings accounts.• Contributed to project kick-off meetings, assisting with outlining project objectives, quantifying risk and producingvisuals depicting current and future process states. • Managed monthly lease agreements and other assignments brought in by Senior Managing Partner.

Hartford, Connecticut Area

Provided complex administrative support to Senior Vice President of Pharmaceutical Contracting and three vice presidents, ofthe team with daily operations of the group.• Performed various administrative duties including; screening incoming phone calls, printing of meeting documents,copying/filing, drafting/distributing memos/notes, maintaining spreadsheets and processed iProcurement supply orders.• Consistently commended for initiative, enthusiasm, tenacity, persuasiveness, intense customer focus and dependabilityin performance quality assessments and consistently earn 100% marks in all categories including communication skills,listening skills, problem resolution and politeness.• Successfully managed heavy workload particularly challenging calls within a deadline driven environment andcoordinates an average of 10-20 providers specialty consult request.• Created an efficient practice through workflow improvements, detail-oriented process changes, and increased focus oncustomer satisfaction.• Collaborated in securing the required signatures for pharmaceutical manufacturer contracts on a weekly basis. Scanningand reviewing all contracts and emailing or mailing contracts via UPS. Assisted with processing contract renewalpayments in Cigna Program Management system.• Planned and coordinated on-boarding duties for new employees’ and coordinated office moves for employees withinthe department. Coordinated large-scale meetings, events, planned internal and external department events andmeetings.• Processed expense submissions coordinated domestic travel within the Concur system and reconciled corporate creditcard statements. Acted as backup for other members on the executive assistant team.• Maintained inventory of office supplies by checking stock to determine inventory level anticipating needed suppliesplacing and expediting orders and verifying receipt. Ordered needed office equipment by using the Cigna portal supply system.

Hartford, Connecticut Area

Responsible for managing departmental business and providing administrative support to 6+ senior executives. Supported 4+Senior VP’s and directors and maned 100k+ sponsorship events.• Courteously assisted employees throughout the team with various administrative tasks such as calendar management, coordinating Skype and WebEx meetings, complex domestic/international travel, and processed vendor payment requests. Submitted ISAMS and Procurement requests for employees and new hires.• Established administrative expertise in supply purchasing, processing and data entry, file management and storage, phone and personal reception, and maintenance of corporate account statements.• Built a reputation of getting things done, by listening, asking questions and partnering with other across the organization to find solutions.• Maintained multiple calendars, scheduled meetings, arranged travel, tracked expenses and prioritizes email for VP’s.• Acted as liaison and ensured accurate communication with other departments within Prudential and external contacts.• Assisted with on-boarding duties for new hires and maintained employees’ confidential records and performance reviews. Assisted in reviewing all new account contracts.• Maintained professional and technical knowledge by attending workshops and reviewing professional publications.Achieved financial objectives by attending monthly budget meetings, seminars and continuing education.• Processed weekly expense reports and prepared monthly reconciliations of all credit card accounts for the team.• Worked independently and made sound judgments daily. Worked on ad hoc projects with very limited to no direction from executives.

Boston Ma

Provided administrative support to seven senior executives and assist employees throughout the organization with maintaining calendars, coordinating appointments, meetings and domestic travel. • Managed one of five office floors and provided administrative support the Corporate, Operations and Performance & Attribution teams, which consisted of 55 employees.

Cambridge Ma

Managed the reception desk and assisted over 25 employees throughout the Cambridge office.