Oversees office and material/appliance maintenance.Ensures security and emergency preparedness procedures are implemented properly.Ensures that the facility is clean and maintained according to company policy and procedures.Oversees and supervises the quality of work of vendors/housekeeping staff to ensure that all tasks are performed correctly, efficiently, and effectively.Checks completed work by vendors and contractors.Facilitate contract and… Show more Oversees office and material/appliance maintenance.Ensures security and emergency preparedness procedures are implemented properly.Ensures that the facility is clean and maintained according to company policy and procedures.Oversees and supervises the quality of work of vendors/housekeeping staff to ensure that all tasks are performed correctly, efficiently, and effectively.Checks completed work by vendors and contractors.Facilitate contract and lease negotiations and manages and reviews service contracts.Conducts and documents regular facilities inspections.Recommends maintenance, mechanical, electrical, and facility design modifications.Communicates workplace safety precautions to employees.Forecasts, allocates, and supervises the physical resources of the facility management.Consults and advises staff and management on requirements for HVAC equipment and systems, vertical transportation, roofs, Fire/Life Safety, electrical distribution, and other building systems.Makes independent Facilities operations decisions based on department policies and procedures and within the scope of the position.Gathers and analyzes information, prepares operational reports, and evaluates current and proposed services.Demonstrates effective teamwork with all staff.Cost management and vendor selection processes.Planning and adhering to schedules ensuring consistent, timely and quality delivery.Manage ergonomic solutions and assessments.Serve on the Risk Mitigation Team and the Crisis Management TeamPlan and manage company events. Show less

Administrative Activities:Managing the upkeep of office premises, including reception areas, pantry, and housekeepingVendor Management:Managing various vendor services like housekeeping, pantry and stationery supplies, security, event management, FAS, HVAC, pest control, etc.Procurement:Office non-IT material, Office Consumables, Furniture’s and equipment’s, HR Gift hampers.Prepare cost comparison, Raising PR, POs upon approval.Contract Renewals:Ensuring timely renewal of Annual… Show more Administrative Activities:Managing the upkeep of office premises, including reception areas, pantry, and housekeepingVendor Management:Managing various vendor services like housekeeping, pantry and stationery supplies, security, event management, FAS, HVAC, pest control, etc.Procurement:Office non-IT material, Office Consumables, Furniture’s and equipment’s, HR Gift hampers.Prepare cost comparison, Raising PR, POs upon approval.Contract Renewals:Ensuring timely renewal of Annual Maintenance Contracts (AMC) and rate contracts for various admin services.Oordering consumables and office supplies as needed.Reporting:Preparing daily, weekly, and monthly reports to track and manage administrative activities.Pantry and Cafeteria Management:Overseeing the pantry, cafeteria, and ensuring food quality.Periodically checking and maintaining vending machines and other equipment.Employee Relocations and Travel Coordination:Coordinating employee relocations and hotel bookings.Collaborating with the travel team for air ticket and train ticket bookings.Facility Maintenance:Conducting facility inspections and addressing any maintenance or snags.Equipment and Asset Management:Managing repair, maintenance, and replacement of office equipment, appliances, and furniture.Cost Management: Managing costs associated with facility management and selecting vendorsRisk Mitigation and Crisis Management: Serving on teams focused on mitigating risks and managing crises.Event Planning: Planning and managing company events held within the facility.Pest Control and Maintenance:Arranging pest control services.Utility Management:Bill checking and payments for utilities like HVAC, electricity, landline, and SIM cards.Managing communication services including landline, EPABX, data cards, and SIM cards.HR Support:Coordinating and supporting the HR team in organizing employee engagement activities and celebrations.Distributing rewards and gift vouchers to employees.Petty Cash Management Show less