Lyn Paterno Email & Phone Number

Parsippany, New Jersey, United States

Parsippany, New Jersey

Parsippany, Nj

My responsibilities as the enterprise wide Immigration Coordinator included supporting foreign national employees, hiring managers, staffing and candidates with their immigration needs. In addition, I worked closely with our internal/external counsel regarding specific immigration matters.•Assisted in and processed filing various visa types and Green Card applications for employees and candidates.•Worked with vendors pertaining to Temp Labor in select geographic locations for H-2B and J-1 seasonal needs.•Worked with business segment HR teams to ensure the job analysis framework aligns with all visa filing requirements.•Maintained knowledge of immigration case processing, LCA compliance, PERM recruitment efforts/ requirements and procedures. •Edited documentation of employee’s technical experience.•Examined potential candidates immigration documents, resumes, and education relative to their immigration status.•Maintained various internal/external databases and spreadsheets tracking visa status of employees.•Conducted research, as needed; and assist with special projects, as necessary.•Provided proactive assistance / support skills / excellent organizational and record management skills.•Supported multiple administrative functions including filing, copying, and preparation of correspondences.•Good analytical skills with a strong attention to detail.•Maintained self-education of knowledge and interest in world affairs related to US immigration.

Parsippany, Nj

Progressively diversified accountability supporting senior level executives. EVP & CFO, WHG ~ SVP HR & Chief Diversity Officer ~ SVP & CIO, CSIT ~ Group VP, Shared Services, CSIT• Composed internal/external correspondence with exceptional proofreading skills. • Coordinated meetings and maintain calendars; ascertain which events require EVP/SVP’s presence. • Direct interaction with senior and executive management, customers, vendors and visitors.• Handled incoming/outgoing phone calls, arrange “callbacks” to protect EVP/SVP’s time & route calls elsewhere as needed.• Coordinated complex international and domestic travel arrangements within guidelines and managed/trip and meeting itineraries including Passport/Visa application submissions.• Assisted in coordination of EVP/SVP approvals for internal announcements, communication plans, newsletters, contracts, agreements, etc.• Maintained confidentiality in all aspects of client, staff and vendor information.• Assisted with maintenance of multiple organizational SharePoint site to enhance team collaboration.• Responsible for processing T&E reports for department EVP/SVP and VP’s.• Performed general administrative functions including but not limited to, light bookkeeping, copying, faxing, mailing and filing.• Created and modify documents such as invoices, reports, memos, letters and agendas. • Conducted research, compiled data and prepared papers for consideration and presentation to the leadership and staff.• Attended meetings as requested in order to record minutes. Compiled, transcribed and distributed minutes.• Assisted and coordinated events as well as collateral for department and corporate/campus-wide programs and special events, such as Holiday Party, Summer Picnic, Halloween, Leading Your Organization, Associate Business Groups, Diversity Council Meetings and Wish Day department outings. • Acted as back-up to fellow Executive and Administrative Assistants including the EA supporting the WHG CEO.

Basking Ridge, Nj

Progressively diversified accountability supporting the following senior level executives. Finance VP, Global Communications Solutions ~ Senior VP, Strategy & Technology ~ Director of Operations, CRM Solutions ~ Sales VP, Global Systems Integrators ~ IBM Global Accounts & Alliances VP, Global Systems Integrators•Provided advanced operations and administrative support for senior executives and their staff while maintaining a high level of confidentiality. •Conducted calendar management across time zones including extensive meeting coordination and event planning using on/off site resources as well as audio and video conferencing services. •Executive liaison and first point of contact to other corporate departments. •Managed data warehouse via secure team MS SharePoint on company intranet resulting in improved overall efficiency in retrieving critical documents for accurate and timely reporting to corporate finance. •Monitored Executives email for delegation of tasks resulting in critical deliverables being met on or before deadlines.•Provided administrative and analytical support to a cross-functional project team focused on cost cutting initiatives resulting in a reduction in contract workers by 74% in FY08, estimated at 4M in annualized savings.•Planned and monitored the use of expenditures to meet organizational objectives and compliance; prepared budget documents and reports.•Coordinated and organized extensive domestic and international travel arrangements including Passport and Visa application submissions.•Served as Finance Leadership Rotational Program coordinator through the dissolution of the program. Acted as first point of contact to the MBA candidates, coordinated interviewer schedules, interview tracks and meeting facilities for FLRP interviews. Initiated On-boarding process for candidates and coordinated on-boarding with hiring organization.

Florham Park, Nj

•Prepared, processed, reconciled and tracked all clients billing and accounts receivables for twenty-eight managers and two partners. •Processed all monthly client and PricewaterhouseCoopers international foreign bills, reconciled work-in-progress ledgers and centralized and managed the collection/submission of bi-monthly T&E reports for the department. •Processed PricewaterhouseCoopers vendor payments as well as maintained and updated internal client charge codes. •Prepared periodic budgets, staff utilization, collections and aged A/R balance reports for Partner review. •Functioned as team leader and assisted senior management annually with the fiscal year end close process and supervised each administrator’s workflow, ensuring coverage during their absence and provided input on yearly evaluations.

Parsippany, Nj

•Acted as point of contact for banks, vendors, manufacturers, brokers, lessees and various state officials. •Generated proposals; reviewed lessees’ financial information for credit worthiness; prepared credit submissions to lenders; prepared lease documents and Uniform Commercial Code filings; maintained monthly accounts receivables; composed reports and various types of correspondence.

Mount Arlington, Nj

•Provided administrative support to the SVP and supporting managerial staff. •Dispensed general fund information to over 800 brokers and their clients and interacted regularly with both brokers and their clients•Maintained confidential compliance and client files. •Opened mutual fund accounts on behalf of clients with strict adherence to firm and regulatory procedures. •Reviewed new client account forms for completeness, received and processed buy/sell orders from brokers, executed redemption and exchange requests from brokers/clients and reviewed financial forms for numerical accuracy. •Coordinated on/off-site speaking engagements for senior level executives. Composed and maintained ad-hoc internal management reports and various correspondences for the SVP. Maintained employee time sheets and payroll records, received visitors, answered and screened telephone calls.