Laurie Mayes Email & Phone Number

Newark, California, US

Austin, TX, US

• Supervise administrative operations, including accounts payable, account receivable (AP/AR), general ledger maintenance, multi-state payroll tax preparation, benefits administration, and expense/financial reporting for.
• Administering employee benefits to ensure concerns are addressed in timely, and compliance is optimized.
• Use BillQuick to implement an approval of billable time and expenses to the owner before sending the invoices to the clients to reduce discrepancies and clarify expectations.
• Create expense and capital expenditure reports improving operational excellence and fiscal responsibility, which secures multiple government contracts.
• I developed an FAQ to anticipate and address customer accounting needs, which increased employee productivity and operational excellence.
• Integrated optimal accounting methodologies from CPA to comply with audit requirements.

Houston, TX, US

• Oversaw accounting operations, including management of daily accounting activities, leading five direct reports, and maintaining accountability for 35 staff members. Key accomplishments:
• I developed and implemented new accounting procedures minimizing capacity for data entry errors and yielding a 90% improvement in the accuracy of outgoing invoices.
• I improved internal capabilities to meet corporate accounting requirements, reducing required CPA hours by upwards of 80%.
• I oversaw the project management cycle for accounts receivable initiatives, efficiently invoicing, collecting $600K to $1M per month.
• I enhanced the billing and collections process by establishing billing due dates for engineers to improve best practices and maintain consistency across the organization.
• I performed reconciliations of statements, ledger, and account data to resolve discrepancies.

Houston, TX, US

• Oversaw the daily operations for accounting activities, managing $250 to 400K annually. I also provided comprehensive administrative support, including coordinating training, committee meetings, staff events, greeting.
• I spearheaded an initiative to collect on outstanding accounts receivable, significantly reducing the number of aged accounts and improving cash flow by $20K per month.
• I created a written procedure to explain the expense reporting process and cross-referenced it with receipts to accelerate reimbursements.
• I produced expense and capital expenditure reports which supported informed decision-making by leadership.
• I designed the Center for Chemical Process Safety Guidelines for Safe and Reliable Instrumented Systems using Word, Visio, and Adobe to educate users on petrochemical and offshore platform design safety, and prevent.
• I implemented office protocols to streamline visitor interactions, mail distribution, training, and meeting coordination.

Pearland, Texas, US

• Directly supported executive leadership while coordinating various administrative functions. I updated the accounting database, processed payments, prepared invoices, and tracked accounts receivable. Additionally, I.
• Proposing and leading the implementation of QuickBooks software to streamline the financial data entry, recordkeeping, and reporting processes.
• Gaining invaluable knowledge of accounts receivable management, encompassing invoicing, research of chargebacks, and investigation and reconciliation of discrepancies.

Managed all duties relating to the attendance clerk position, running reports, calling parents, reporting truancy, reporting to the state, and other general office duties.

• Reconciled patient care reports daily, prepared daily statistics for corporate office, and audited daily patient care reports for medical necessity requirements.Key accomplishments:
• I achieved the lowest rate of missing patient care reports for the South Texas Region.
• I entered audit data into a database and generated daily audit reports for the general manager to sustain compliance.
• I submitted patient care reports to the regional billing office.
• I was key in training new employees on documentation procedures and spearheaded documentation classes for current employees.

Maintained electronic and physical filing systems, handled incoming business, client requests for information, and managed day-to-day office activities including budget.

Associate Of Applied Science, Accounting

Associate Of Arts - Aa, Business Administration And Management, General