Lisa R. Email & Phone Number

Falls Church, Virginia, Us

Coordinate the workflow of multiple critical issues within a continuously adapting schedule for several SEs, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within the Agency, Congress, other Intelligence Community organizations, and the private sector.Perform a comprehensive range of direct executive office support for designated Senior Executives. Draft and prepare non-routine correspondence as needed. Prepare interview panel books for panel members, coordinate interview schedule between panelists and candidates, reserving conference rooms, or coordinating a SVTC connection for the candidate interviews, while in tandem, effectively communicating and supplying updates to the hiring manager throughout the interview process. Accurately prepare local vouchers through e-Voucher for approval by the requestor.Help with onboarding new employees to include swipe/badge access to secured office spaces and conference rooms, adding them to email alias groups, shared drives, and inputting IT requests if needed. Schedule myriad conference room requests to include finding available conference rooms that will accommodate the number of attendees, times asked, classification of meeting, any equipment or IT needs, which may include setting up a conference ID, or ensuring the meeting attendees can connect to meeting ID, by confirmation from IT support. Arrange transportation via Transportation Services for Senior Executive with details of pickup times and location of meetings.Process requests to pass clearances for government staff and visitors for attendance at classified meetings.Complete forms for parking renewals, issuance of government phone or remote access devices.Supply backup to Special Assistant upon request.

Chantilly, Virginia, Us

Supplied administrative support to a Senior Executive Service Director and technical staff for DIA/ST/Space and Counterspace Front Office.Maintained calendar, coordinating scheduling of myriad meetings inside and outside of office, ensuring receipt of proper clearances.Meeting set up included finding conference rooms, arranging SVTCs or telecons. Proofread and supplied edits to internal technical documents and routed for review to upper management for clearance.Input weekly activity and senior activity reports into a shared system called the ART tool for review.Scanned documents into NIPR, SIPR or JWICS adhering to security requirements.

Leesburg, Virginia, Us

Attended Weekly OEM senior staff meetings and recorded action and follow-up items for the Director.Supplied administrative support to the OEM Office Directors and technical staff.Administrative Lead Role for notetaking for the DoS Incident Management Team (IMT), that responds to a wide range of emergencies, including fires, floods, earthquakes, hurricanes, tornadoes, tsunami, riots, spillage of hazardous materials, and other natural or human-caused incidents. Participated in telecons and was the primary POC for notetaking for incident responses that affected DOS equities in areas of the U.S and Puerto Rico. Liaison between the Director and other internal and external customers and supported communications with senior officials and employees at all levels.Maintained the shared calendar for the OEM Staff, tracking various meetings for awareness for the Director, and resolving any scheduling conflicts.Arranged meetings, to include time, space, attendance, and any equipment needs.Prepared a variety of documents using Microsoft Office programs. Edited and reformatted electronic correspondence ensuring grammatical accuracy and conformance with established formats.Processed local vouchers for Director and staff members via E2 Solutions.Updated and supported the OEM staff contact rosters. Supplied weekly updates of the duty officer roster for OEM as required by the A Bureau Front Office. Managed office functions to include supply ordering, building services, and IT support.Collaborated closely with Director and staff to supply all necessary administrative support for important policy initiatives and related projects and reviews.

Reston, Va, Us

Supplied executive administrative aid to the Directors, Principals, and staff under the Deputy Assistant Secretary of Policy for the Department of Defense (DoD), located at the Pentagon.Completed required paperwork associated with in-processing and renewals of government and contractor personnel to include badging, common access cards (CAC), computer equipment, and swipe access to secured office space and conference rooms.Executed Visitor Authorization Requests (VARs) for attendance at classified meetings and activities inside and outside the Pentagon.Aided in completing and renewing Visa and passport applications for OCONUS travel.Maintained the Director’s calendar ensuring there were no discrepancies or conflicts.Arranged transportation via Motor Pool for Director with details of pickup times and location of meetings. Ordered supplies for office, reserved conference rooms for SVTCs, printed read ahead materials, created meeting invites, tracked RSVPs and other administrative duties as needed.Reviewer and arranger for travelers including the completion of authorizations and vouchers in the Defense Travel System.

Provided senior administrative assistance to the Program Manager for the Security Communications & Tracking (SCT) office with the Diplomatic Security Service (DSS) for the Department of State (DOS), located in Rosslyn, VA. Scheduled travel in E2 Solutions travel system for the Program Director.Coordinated and supported internal meetings and took minutes and action items as requested. Completed Visit Authorization Requests (VARs) and requested badge access to office.Completed forms for government phones and remote access devices.Updated and posted documents in SharePoint.

Vienna, Virginia, Us

Provided executive administrative assistance to the Office Director of the Overseas Protective Operations (OPO) office with the Diplomatic Security Service for the Department of State, located in Rosslyn, VA. Responsible for providing a variety of clerical, administrative and program tasks in support of OPO operations.Maintained the Office Director’s calendar for appointments, meetings, engagements, and conferences.Oversee administrative processes, procedures, and correspondence, ensuring compliance with Department of State (DOS) standards. Prepared travel itineraries, utilizing E2 Solutions to create authorizations and vouchers for government personnel. Processed passport and Visa applications requiring frequent trips to the State Department's Special Issuance Agency (SIA) for pick-up and drop-off of documents.Entered time and attendance in Web Tatel, for government and private security contractors. Travel comp time hours earned required clear communication with employees regarding policy.Processed arrival and departure notices and sent CABLES regarding Danger Pay and Sunday Differential Pay for employees in high threat countries. Ordered supplies for office, reserved conference rooms, printed materials for meetings, created meeting invites, and myriad other administrative duties as required. Posted updated information to SharePoint for various documents to include announcements, policy documents, contact and distribution lists, organization charts, Standard Operating Procedure updates, meeting minutes, and other miscellaneous data as required. On-boarded new employees, to include badging paperwork, computer access, and scheduling of employee orientation sessions. Performed other projects and duties as required to complete the mission for the organization.

Washington, Dc, Us

Provided executive administrative assistance to the Office Director of the Overseas Protective Operations (OPO) office with the Diplomatic Security Service for the Department of State, located in Rosslyn, VA. Responsible for providing a variety of clerical, administrative and program tasks in support of OPO operations.Maintained the Office Director’s calendar for appointments, meetings, engagements, and conferences.Oversee administrative processes, procedures, and correspondence, ensuring compliance with Department of State (DOS) standards. Prepared travel itineraries, utilizing E2 Solutions to create authorizations and vouchers for government personnel. Processed passport and Visa applications requiring frequent trips to the State Department's Special Issuance Agency (SIA) for pick-up and drop-off of documents.Entered time and attendance in Web Tatel, for government and private security contractors. Travel comp time hours earned required clear communication with employees regarding policy.Processed arrival and departure notices and sent CABLES regarding Danger Pay and Sunday Differential Pay for employees in high threat countries. Ordered supplies for office, reserved conference rooms, printed materials for meetings, created meeting invites, and myriad other administrative duties as required. Posted updated information to SharePoint for various documents to include announcements, policy documents, contact and distribution lists, organization charts, Standard Operating Procedure updates, meeting minutes, and other miscellaneous data as required. On-boarded new employees, to include badging paperwork, computer access, and scheduling of employee orientation sessions. Performed other projects and duties as required to complete the mission for the organization.

Arlington, Virginia, Us

Provided program management support to technical working groups and the System Approach for Safety Oversight Program Office (SASO PO) for the Federal Aviation Administration, located at the Flight Standards National Field Office (AFS900).Prepared for meetings (with client, team, etc.) by developing agendas and identifying and creating materials needed (briefings, handouts, minutes, etc.) and facilitating sessions.Utilized team collaboration software (AT&T Connect, Citrix GoToMeeting, SharePoint, etc.).Implemented changes to templates, plans, processes, and procedures based on the recommendations identified and approved.Supported the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, posting meeting notes on SharePoint, etc..Analyzed and identified processes and procedures that are best practices.Team lead for Action item tracking/reporting and management through closure in SharePoint.Assisted in developing reports, spreadsheets, and presentation materials.Performed configuration control on program documentation.Shared information and ensured open communications between various teams within the project.

Provided confidential executive support to the DASD(PS), a government official who was also a member of the Senior Executive Service (SES), in the Department of Defense, his Military Assistant, and to the ODASD(PS) technical staff.Completed required paperwork associated with in-processing and renewals of government and contractor personnel to include badging, common access cards (CAC), computer equipment, and swipe access to secured office space. Executed Visitor Authorization Requests (VARs) for authorizing attendance at classified meetings and activities inside and outside the Pentagon. Managed DASD(PS) calendar and travel arrangements for domestic and foreign travel utilizing the Defense Travel System (DTS). Developed trip itineraries, created travel authorizations, completed travel vouchers, and reconciled government travel credit card.Submitted Personnel Automated Clearance System (APACS) requests for foreign travel as required. Facilitated monthly Executive Steering Group meetings including sending out calendar invites, tracking attendee responses, posting read ahead materials, and other duties as assigned.Provided meeting support for conference room reservations, telephone/conference call setup, visitor escort, preparation of meeting agenda, recording of significant discussions and action items from weekly staff meetings.Maintained historical reference materials and updated confidential or sensitive information and documents by organizing the ODASD(PS) shared drive.

(Prime removed billet I was filling for sub-contractor when Mr. Welby, (DASD(SE)) was nominated to become the Assistant Secretary of Defense for Research & Engineering, (ASD, R&E).Provided confidential executive support to DASD(SE), a high level (3-Star equivalent) official in the Department of Defense, his Military Assistant, and to the ODASD(SE) technical staff.Performed duties of a highly confidential nature interfacing with senior leadership support staff within the Pentagon and across the Department of Defense Acquisition Community, Industry Partners, and Non-profit organizations. Independently managed the DASD(SE)’s dynamic calendar, scheduled numerous meetings based on current workload and relevant issues. Assisted with scheduling myriad events, arranged hotel and rental car reservations, processed registration forms, paid registration fees, and prepared detailed itineraries. Generated government travel authorizations for domestic and foreign travel, and completed government travel vouchers in DTS, and reconciled government credit card for the DASD(SE). Provided meeting support for conference room reservations, telephone/conference call setup including video conferencing, visitor escort, preparation of meeting agenda, recording of significant discussions and action items from weekly staff meetings. Created Visit Authorization Requests for submission of clearance information for government staff and visitors for classified meetings.Continuously reviewed functionality and efficiency of the front office and made recommendations to ensure a productive and positive environment.Team Lead for scheduling upcoming Defense Acquisition Board (DAB) pre-briefs for internal and senior leadership.

(My position changed from EA to Director of DSPO to EA to the Deputy Assistant Secretary of Defense for Systems Engineering listed above).Provided executive administrative support to Program Director, DSPO, which is responsible for the overall management, guidance, and implementation of public laws and DoD policies concerning DSPO within DoD.Maintained and managed director’s calendar and extensive travel schedule and arrangements that included numerous international trips. Provided administrative support for meetings and workshops, and provided follow-on support in tracking action items to ensure timely completion.Defense Travel Administrator (DTA) for the DSPO staff, which required being certified to gain special access permissions to assist staff with DTS issues and completion of actions. Created defense travel authorizations and processed defense travel vouchers in DTS for domestic and foreign travel. Maintained a repository of project documentation (electronic and hard copy) format ensuring accessibility to staff. Coordinated inter-Departmental activities, ensuring staffing and follow-up activities were completed in a timely manner. Addressed general inquiries customers regarding DoD specifications and standards by accessing the Acquisition Streamlining and Standardization Information System (ASSIST) database - the official repository of DoD specifications and standards to identify correct and current citations, development statuses, and owners of standards. Provided functional assistance to staff by querying and producing reports from the ASSIST database. Assisted technical staff whose work involved frequent international and domestic travel and extensive meetings and workshops. Monitored task completions, and document management (both electronic and hard copy) of voluminous materials, including archiving and destruction.

Fairfax, Virginia, Us

Provided administrative support to the President/CEO (a retired U.S. Army 4-Star General) of a privately held defense consulting firm that supported domestic and international clients in a wide range of defense services by drawing upon the expertise of the firm’s global network of senior-level government and industry professionals.Maintained retainer files and issued invoices for external work performed by the President/CEO – an active business executive, lecturer, senior advisor to both government and industry on a broad range of defense issues, and member of several advisory boards and panels. Interacted with all levels of senior management including retired flag officers to facilitate the exchange of information, as well as with national defense leaders via telephone, e-mail, other written correspondence, and in person. Scheduled and coordinated appointments providing necessary background material as required and developed travel itineraries using cost-effective trip planning methodologies.Drafted, reviewed, and edited correspondence for President/CEO to ensure accuracy prior to signature.Maintained an action file, follow-up list of deadlines, collected relevant information and provided status to President/CEO on a daily basis, and followed through on myriad details.Created mail merge documents utilizing knowledge of database queries to streamline processes of routine correspondence and reports, as well as managed the associate and client database as it related to the President/CEO functions of the company.