This role requires a well-presented executive that is articulate and has the ability to foster relationships. Thus Lualhati is expected to be organized and execute daily task autonomously with minimal supervision. Time management is essential and must have a natural disposition to take initiative. Her ability to plan ahead and prioritize things makes her effective in this role and invaluable addition to her team.Responsibilities: 1. Responsible for being point of contact for… Show more This role requires a well-presented executive that is articulate and has the ability to foster relationships. Thus Lualhati is expected to be organized and execute daily task autonomously with minimal supervision. Time management is essential and must have a natural disposition to take initiative. Her ability to plan ahead and prioritize things makes her effective in this role and invaluable addition to her team.Responsibilities: 1. Responsible for being point of contact for general business questions and fielding general enquiries when required.2. Meet and Greet guests upon arrival for office meetings3. Offer guest hot and/or cold beverages as required4. Answer incoming and outgoing calls 5. Log and dispense incoming phone messages 6. Answer email inquiries 7. Redirect emails to relevant office personnel 8. Set-up administration systems (filing both hard and soft copies) 9. Help create contract/proposal templates10. Assist with proposals (quotations) and email them upon approval to clients (using email templates)11. Assist with proposals (using templates) 12. Invoice clients upon receiving signed quotation 13. Document all in-house administration procedures14. Assist with staff visa, contracts and paperwork pertaining to their employment with Back 915. Responsible for managing CEO’s Calendar, entering and updating on case-by-case basis, including reminders and alerts.16. Responsible for the organization and staff access to Back9 Dropbox account17. Creating and updating the contact list for all staff, contacts, Golf Club info, technology suppliers etc.18. Responsible for assisting in consolidation and record keeping of all Back9 clientele.19. Support the CEO in the day-to-day operations of company procedures20. Responsible for travel and hotel bookings for the CEO21. All other administrative duties as and when advised. Show less

 • Providing full Secretarial support and diary management of the Head of Contract Solutions Middle East, as well as the Head of Capability of Contract Solutions UAE/Oman, including extensive diary management and travel arrangements.• Dealing with all general administrative, secretarial/PA, finance and marketing support to the wider Contract Solutions team, including timesheets, expenses, leave allocations, marketing support and team inductions.• Receiving and fielding calls from… Show more  • Providing full Secretarial support and diary management of the Head of Contract Solutions Middle East, as well as the Head of Capability of Contract Solutions UAE/Oman, including extensive diary management and travel arrangements.• Dealing with all general administrative, secretarial/PA, finance and marketing support to the wider Contract Solutions team, including timesheets, expenses, leave allocations, marketing support and team inductions.• Receiving and fielding calls from clients, scheduling meetings and dealing with visitors (including conducting Health & Safety introductions on arrival).• Providing full administrative duties for the team, including stationery orders, maintaining a Middle East-wide telephone directory and client database. • Assisting with conflict checks, updates of team CVs for bid proposal purposes, creating and formatting presentations and arranging necessary bid meetings.• Assisting the finance team by maintaining outgoing invoices and chasing payments on behalf of the team.• Arranging the Company Driver’s daily itinerary for deliveries and collections, including submitting appropriate timesheets and expenses.• Receiving and recording all incoming and outgoing documents, deliveries and collections.• Maintaining project files, soft and hard copies• Maintaining stationery supplies for the whole office.• Arranging staff lockers, building and office access cards.• Maintaining petty cash, including records and receipts.• Ensuring Health & Safety regulations are met, including procurement of first aid kits, and acting as fire warden. Show less

 Receiving all incoming calls and transfer to the appropriate person/department Responsible for scheduling meetings for all employees and booking the appropriate meeting rooms and equipment Arrange company Driver’s itinerary for deliveries and collection Documenting all incoming and outgoing documents using Excel Issuance and maintenance record of staff locker, building and office access cards Submit Timesheets, expense claims for company… Show more  Receiving all incoming calls and transfer to the appropriate person/department Responsible for scheduling meetings for all employees and booking the appropriate meeting rooms and equipment Arrange company Driver’s itinerary for deliveries and collection Documenting all incoming and outgoing documents using Excel Issuance and maintenance record of staff locker, building and office access cards Submit Timesheets, expense claims for company drivers Maintain office petty cash and reconciliation Maintain an updated record of all incoming and outgoing invoices Responsible for updating inter-departmental telephone directory Prepare and monitor office permits Ensure that Health Safety policy was adhered to by all personnel and visitors Support Partners & Senior personnel in the absence of Personal and Executive Assistants Show less

Full secretarial support to the General Manager including typing, filing, answering and fielding telephone calls efficiently and dealing with incoming quotations from suppliers and outgoing quotations to clients. Producing a daily tracker of General Manager, Construction Manager and Project Engineers movements, recoding all activities and projects. Administrative support dealing with faxes, recording daily attendance and personnel… Show more Full secretarial support to the General Manager including typing, filing, answering and fielding telephone calls efficiently and dealing with incoming quotations from suppliers and outgoing quotations to clients. Producing a daily tracker of General Manager, Construction Manager and Project Engineers movements, recoding all activities and projects. Administrative support dealing with faxes, recording daily attendance and personnel files, ordering and maintaining stationery supplies. Supporting the finance team in terms of receiving and logging client payments so that they can make necessary collections of invoices. Welcoming guests and arranging entry permit/pass for clients, when required. Responsible for system in accordance with the company filing structure Database maintenance of all incoming faxes Liaising with suppliers and ordering of materials for on-site projects Organising entry permit/pass for clients Responsible for answering all incoming calls and screening them appropriately Maintaining weekly attendance of personnel Ordering of stationery supplies Show less

 Acting EA to the VP and Head of Operations at RDCP Construction, my duties and responsibilities included : Full administrative support  Screening of incoming calls Prepare daily schedule of meetings Take minutes of all meetings and follow up on outputs Diary management of Vice President Maintain all personal files of Vice President Procuring office stationery on a monthly basis General administrative duties, typing, faxing, photocopying

 Liaising with respective managers on customer related queries Maintaining and updating company telephone directories Record management of personnel annual/sick leave Schedule conference room bookings General clerical duties Receive courier packages and distribute accordingly