Luana Halim Email & Phone Number

Singapore

Singapore

Operational• Oversee and manage the running of Singapore office to ensure smooth operations; Making sure that all office systems are managed and well maintained. Coordinate with IT vendors on all office equipment, infrastructure & supplies.• Acting as point of contact for all office enquiries, including clients’ requests and corporate events.• Executive assistant to C-levels and other ad-hoc duties.Administration• Travel arrangements for local and regional staffs; processing of claims & reimbursements.• Vendors payment processing.• Preparation of presentation materials and documents.• Maintaining staffs’ leave and work schedule; Process on-boarding & off-boarding of staffs.• Follow through agreements & contracts, insurance, other compliance in accordance with MAS’ regulations.Accounting• Process accounting entries into SAP system, other necessary records into spreadsheets.• Bank reconciliation

Singapore

• Liaised with the Company Secretary to guarantee compliance with Singapore regulations;• Liaised with offshore corporate secretaries and agents, verifications of billing and analyzing variances, carrying out necessary corrections that may arise;• Managed CorpPass administration to transact with various government board;• Managed office transition safely during pandemic with government regulations on safe management.• Overall responsibility to ensure smooth office functions & security including design of IT Infrastructure; Making sure that all office systems are managed and well maintained. Coordinate with IT vendors on all office equipment & infrastructure;• Travel arrangements for executives; other personal and administrative assistance to the business owners & maintenance of their properties;• Planning & budgeting of expenditures, managing supplies and deliveries of office supplies;• Setting up a single-family office, from searching the property to the completion of the office, including monitoring of more than $1 million renovation project progress and ensure it meets the agreed specified quality.• Payroll administration, onboarding new employees, maintaining detailed personnel records; Follow through on maintenance agreements and contracts, including business & medical insurance; Petty cash management & bank reconciliation;• Ensure filing systems are maintained and current.

Singapore

• Set up a representative office and manage all its day-to-day functions; Planning, budgeting, invoices verification, travel arrangements for visitors from Head Quarter.• Manage contract and price negotiations with office vendors, service providers and office lease; Maintain and upkeep of office equipment and furniture; Troubleshoot computer and systems problems; Petty cash management & bank reconciliation; Control to ensure smooth office functions;• Liaise with offshore corporate secretaries and agents, verifications of billing and analyzing variances, carrying out necessary corrections that may arise.

Singapore

• Handle Finance & Human Resources duties: full set of accounts, admin duties including import LC documentations, payroll and other ad hoc duties;• Supervise logistics administrations & procedures; operationally involved in planning & sourcing, multi-tasking as products advisor.

Singapore

• Reporting to the Finance Controller, responsible in Group Treasury and Corporate Resources matters including local and overseas subsidiaries, manage all banking related issues and cash management ;• Handle full set of accounts of subsidiaries, reconciliation of inter-company balances, quarterly financial & accounting reporting package, and other ad hoc duties.

Singapore

• Handle Finance & Human Resources duties: full set of accounts, GST submission, admin duties, payroll and other ad hoc duties;• Multi-tasking as a back-up for logistics & warehouse operations.

Jakarta, Indonesia

 Accelerate in developing and maintaining business relationship with existing and new clients; reporting to The Managing Director, full accountability and responsibility in handling full set of accounts and administration.