Lucille Grant Email & Phone Number

Head Office - 130 Terminal Avenue

I directly manage all aspects of the payroll system and payroll function at Vancity for approximately 2,400 employees, including creating and managing the payroll budget, as well as supervising, mentoring and developing 6 payroll professionals.My duties have included benefits, ensuring compliance with all collective agreements and Federal/Provincial policies/regulations, interpreting and applying legislative requirements and providing cost analysis related to payroll and benefit changes. I have been responsible for developing, documenting and maintaining schedules, procedures and controls for the payroll staff. I have routinely worked with the team leaders in other departments and the company’s HR Business Partners to facilitate the organization’s success by assisting the management team to develop and implement effective and innovative compensation and benefit systems.

Manage payroll and benefits using an ADP system, delivering bi-weekly payroll to 3,000 employees in extended care homes, a construction company and 3 hotels. Managing the conversion of the payroll and benefits system from a previous version of the ADP software to the most up to date version.

Full accountability for the successful execution of biweekly and monthly payrolls for over 32,000 exempt staff and union employees in 3 management groups and 8 union bargaining units. Responsible for directly supervising, mentoring and developing 21 payroll team members, all of which were bargaining unit, except for 2 management staff.Supervise preparations and manage payroll through the update and conversion of the existing payroll system to a new version of the SAP payroll system, including setting up audit controls, data dictionaries and documenting new processes and procedures for the processResponsible for ensuring that the goals and development of the individual team members are in alignment with the corporate strategiesWorking knowledge of approximately 8 collective agreements and policies for 3 separate and distinct groups of management staff. Working knowledge of nine Provincial and Federal Employment Standards(Canada Labour Code) and related tax implications and computations.Responsible for liaising with labour relations, benefits, finance and other business units who require assistance in removing road blocks or streamlining processesResponsible for review and implementation of control procedures for payroll, benefits, organizational managementResponsible for documentation of current and new processes, as well as for training of team members in new and existing processes.Responsible for communications across Telus on Payroll related matters. Maintenance and update of HR Websites related to payroll. Responsible for ensuring all information is available in both English and French.Responsible for ensuring compliance with SOX and preparing reports for internal and external auditors. Responsible for developing reports and preparation for quarterly audits of records.Provide assistance in the reconciliation of various payoll related general ledger accounts

Full accountability for the successful execution of biweekly and monthly payrolls for over 3,500 exempt staff and union employees in 4 bargaining units.Responsible for directly supervising, mentoring and developing 9 payroll professionals.Responsible for preparing and managing the payroll budget.Much experience in building relationships with the various business units, through interaction with the HR Consultants and Business Partners and in acting as the technical resource for all payroll related matters.Responsible for researching and implementing payroll best practices for payroll policies to improve processes and to increase efficiency within the payroll and broader management team.Responsible for meeting Corporate and External Auditor’s control requirements.Responsible for audit preparation and documentation support and information as needed for internal and external audits.Supervise preparations and manage payroll through the conversion of the existing payroll system to a new SAP payroll system, including setting up audit controls, data dictionaries and documenting new processes and procedures for the process. Represent the payroll department on the payroll implementation team.Advise on the interpretation of a number of collective agreements, as well as interpreting and creating company policies and regulations. Interpreting and applying legislative requirements and providing cost analysis related to payroll and benefit changes.Generate various reports from the payroll database in response to requests from other departments and outside agencies.Keep payroll tables up to date and for making journal entries and reconciling general ledger accounts.Represent the City in grievances and arbitration hearings.

Responsible for payroll for over 4,000 hourly wage employees in 3 bargaining units.Responsible for directly supervising, mentoring and developing 10 payroll professionals.Responsible for researching and implementing payroll best practices for payroll policies to improve processes and to increase efficiency within the payroll and broader management team.Supervise preparations and manage payroll through the conversion of the existing payroll system to a new PeopleSoft payroll system, including setting up audit controls, data dictionaries and documenting new processes and procedures for the process. Represent the payroll department on the payroll implementation team.Advise on the interpretation of a number of collective agreements, as well as interpreting and creating company policies and regulations. Interpreting and applying legislative requirements and providing cost analysis related to payroll and benefit changes.Generate various reports from the payroll database in response to requests from other departments and outside agencies.Keep payroll tables up to date and for making journal entries and reconciling general ledger accounts.

Act as the assistant manager for the payroll department, (payroll for 10,000 employees) including day-to-day supervision of 9 staff in payroll, as well as routinely acting as manager of the department whenever the manager was absent.Advise on the interpretation of a number of collective agreements, as well as interpreting and creating company policies and regulations. Interpreting and applying legislative requirements and providing cost analysis related to payroll and benefit changes.Assisted in the amalgamation of payroll and benefit systems, including setting up audit controls for the process, for the South Fraser Heath Region and the Fraser Valley Health Region into the new health authority now known as the Fraser Health Authority. This resulted in a payroll of 20,000 employees, with over 9 collective agreements.Generate various reports from the payroll database in response to requests from other departments and outside agencies.Keep payroll tables up to date and for making journal entries and reconciling general ledger accounts.Represent the Region in grievances and arbitration hearings.

Responsible for the payroll system for 600 employees in the City of Coquitlam.Supervise payroll staff in payroll, benefits administration, ensuring compliance with a number of collective agreements as well as policies and regulations, interpreting and applying legislative requirements and providing cost analysis related to payroll and benefit changes.Generate various reports from the payroll database in response to requests from other departments and outside agencies. Make journal entries and reconciling general ledger accounts.Supervise preparations for conversion of the existing payroll system to a new PeopleSoft payroll system, including setting up audit controls for the process. Represent the payroll department on the payroll implementation team.

Prepare client financial statements, conduct and supervise audits, prepare taxation reports, develop GST and other accounting systems and prepare various accounting/taxation forms for clients.Supervise and implement financial controls in private firms and public institutions of varying sizes

Accounting

Accounting

Lic.Acct., Accounting

B.Sc., Zoology

Payroll

Taken various CPA courses throughout my career in accounting, basic and advanced payroll, benefits, taxable benefits, taxation.