Office Manager
CurrentDue to the company structure change, office closed and employees were laid off. Responsibilities - Office Manager:1. Drive planning and approvals around administrative role needs and support assignments2. Partner with other administrative staff managers across the firm’s regions to prioritize and implement efficiency-enhancing process and technology improvements3. Build and maintain exceptional client relationships, with knowledge of key dynamics related to business units in the region.4. Understand regionally specific administrative processes and help to streamline cross-cutting aspects appropriately, working with the relevant internal stakeholders.5. Managing internal stakeholders, third party service providers and vendors in Mainland China so to meet with corporate objective and standard.Responsibilities-Executive Assistant:• Meetings 1. Extensive coordination and scheduling of internal and external meetings, utilizing Outlook and Zoom ; arranging for any catering and document distribution2. Prioritize Outlook calendar items on behalf of professionals, informing them of meeting changes and keeping them on schedule3. Schedule meetings and conference rooms• Travel & Expenses1. Coordinate all aspects of domestic and international travel (air, ground, lodging and dining, meeting material preparation, etc.); manage payment and maintain real time tracking of meeting and itinerary changes2. Maintain current passports and necessary visas3. Compose itineraries for travel and meetings, print boarding passes and check-in professionals for their flights4. Track flights to ensure they are on time and not cancelled5. Organize and create employee expense reports using the Group’s expense system, Concur• Daily1. Maintain document filing electronically and hard copy files in organized, timely manner.2. Assist with office event logistics and coordination3. Register professionals for conferences and networking events promptly4. Coordinate various mailings
