Lugine Grey Email & Phone Number

Kochi, Kl, In

Kochi, Kerala, India

● Review requests for proposals (RFP) and other related documents. ● Following the company processes and procedures. Manage, plan, and coordinate the gathering of proposal information following the RFP requirements. ● Provide organization and structure for the senior management and team contributors to ensure effective and efficient work and use of time with senior management. ● Assist with the required overall planning coordination to manage multiple fee proposals as appropriate. ● Identify appropriate 3rd party external subcontracted parties and ensure they are prequalified to allow participation in the fee proposals. ● Coordinate with, follow up, and obtain input from within the company team and from external parties as appropriate. ● Liaise with all external outsourced subcontracted parties, sending inquiries, following up, reviewing their returned proposals, and providing comparisons/recommendations for incorporation in the fee bids. ● In conjunction with the team, review & prepare all elements of the RFP documentation required for submission, and chase content contributors as required. ● Ensure a compliant, error-free document is checked, approved by senior management, and submitted to the client in the correct format, meeting the deadline. ● Work with the senior management team to develop and improve upon the quality of processes, systems, and submissions on an ongoing basis.

Kochi, Kerala, India

● Managing the CEO's Calendar and Meeting Schedule ● Acting as a Liaison between the CEO and Internal & External Stakeholders ● Coordinating Meetings ● Travel Coordination and Logistics Management ● Communication and Correspondence Management ● Handling documentation ● Handling Critical Communications ● Conducting Research & Preparing Reports ● Assisting With Presentation Preparation ● Keeping Records of Corporate Documents, Records, and Reports ● Maintaining Confidentiality & Discretion ● Monitoring & Responding to Emails ● Handling Expense Reports & Budgeting ● Managing Office Operations & Administrative Tasks ● Confidence to Support, Empower, and Stand Alongside the CEO ● Proficiency in Creating Systemized Processes ● Integrity and Confidentiality

Dubai, United Arab Emirates

# Working in union with Project Manager towards the goal of the company; acting like a bridge between the senior management and project team mates so that both are aligned towards the same thought process. # Recognising capacity for rational thought of contract; providing work output to Project Manager of specific agreements with all key contributors and their superiors on the tasks to be performed and associated budgets and schedules# Report project outcomes and/or risks to the appropriate management channels as needed—escalating issues as necessary based on project work plans.# Establish and maintain processes to manage scope over the project life cycle, setting project quality and performance standards, and assessing and managing risk within, and across, multiple projects. # Preparing & Evaluating Payment application and coordinate with contractor / client for certification and making invoicing.# Preparing Project Plan & Material Plan , organize, direct, control and evaluate the activities and operations from start to finish according to schedule, specifications and budget.# Develop and implement policies, standards and procedures for the engineering and technical work performed in the project.# Consult and negotiate with Clients/Consultant/ Main contractor to explain proposals and present engineering reports and findings. # Assign, co-ordinate and review the technical work of the project teams. Analyzing the complete project particulars with help of engineering Drawings# Hire and supervise the activities of subcontractors and subordinate staff.# Preparing method of statements / O&M manual and coordinate with project owners for getting approval.# SAP monitoring and evaluate the project progress and generating reports.# Attending meeting with project stakeholders and resolving the conflicts.# Compiling summary documents e.g., Product Development Plan, Management Summary and Target Product Profile; collecting contributions of the team

Dubai, United Arab Emirates

# Monitoring project requirements and performance of the people involved in framework conditions of implementation.# Defining goals & outline approach and making adjustments within the constraints to achieve optimum results and working with Specialists in the field of development, users and customers; producing goal and target specifications.# Solving conflicts that arise and minimising potential risks. Directing technical and personnel resources to ensure project results conform to quality, time and budgetary stipulations.# Maintaining an appropriate relationship with customers and ensuring that the project results are comprehensible to Management or Steering Committee.# Working in union with Project Manager towards the goal of the company; acting like a bridge between the senior management and project team mates so that both are aligned towards the same thought process.# Guiding project members and making them understand the requirements of and various account abilities.# Coordinating Sales, Procurement, Logistics & Material Delivery activities; developing and maintaining detailed project schedule which includes administrative tasks and all sites involved in the project.# Drafting correspondence including letters, e-mails, faxes and confidential communications; preparing PowerPoint Slides for various project as needed.# Participating in Design Team Meetings & coordinating the same including travel arrangements and expense reports.# Responsible for maintaining Project Managers Calendars; preparing and/ or editing meeting minutes, presentations and tables.# Recording all project documents (hard and soft copies); tracking changes and producing updated site based schedule as agreed with Engineering and Project Management.# Compiling summary documents e.g., Product Development Plan, Management Summary and Target Product Profile; collecting contributions of the team.# Shouldering responsibility of managing technological innovation and integration.

Sharjah, United Arab Emirates

# Prepared final test certificate of Fiber Optic Cable {FOC Test} with GN-Nettest, Anritsu and HP-E6000A OTDR Software tested by the equipment of OTDR and Power Meter + Laser Source for various projects which were related to Government and Non- Government tasks. # Established and maintained records of all engineering drawings and other documents in hard copies and electronic files; monitored revisions and approval status which applies to Internal, Client, Vendor and any other Third Party Documents.# Accountable for the tracking process for all incoming and outgoing documents related to the project as efficient and monitored orderly storage and retrieval of documents/information.# Administered continuous follow up with external parties to ensure timely action is taken on all documents.# Assisted in preparing pre-qualification technical submittal for Fiber Optic supply and services of various government tenders and other private client’s requirements.# controlled the engineering library of relevant procedures, codes & standards, specifications and reference documents within the secure document control area.# Undertook activities like maintenance of Engineering Office QA/QC records and ensured strict control of receipt,revisions and issue of these records.# Formulated and compiled check out and handed over packages to be provided with all the required engineering discipline documents and drawings.# Assisted Engineers in compilation/copying of reference material from sources available in the library/ document control, when authorised.# Expedited return of documents and/ or approvals/ comments within the required time period from internal and external parties to whom they have been issued / distributed.# Issued documents as directed, utilised transmittal system & maintained registers of all receipts and issues/submissions of documents and correspondence.

United Arab Emirates

● Supports company operations by maintaining office systems and supervising staff.● Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.● Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.● Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.● Completes operational requirements by scheduling and assigning employees and following up on work results.● Keeps management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.● Maintains office staff by recruiting, selecting, orienting, and training employees.● Maintains office staff job results by coaching, counseling, and disciplining employees, and planning, monitoring, and appraising job results.● Achieves financial objectives by preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective actions.● Handling petty cash and monitoring the expense.

Dubai, United Arab Emirates

# Provide support and assistance to the Sales Manager/fellow team members assigned in order to meet the target and company goal assigned by the management.# Follow upon quotation and order status, including interacting with the client and another department as needed to finalize the order.# Coordinating with the operation department to make sure that the LPO received is booked on time as per the available materials.# Coordinating between client and store and providing accurate delivery details (date, contact person, location) to ensure that the materials will deliver on time.# Generate the requests for samples, catalogs & Technical material submittal, and general business letters.# Checking and clearing all pending items which are not delivered on time due to non-availability.# Preparing reports assigned by the Sales Manager such as monthly Sales Forecast pending items and quotations update and any other support function that may arise.# Coordinate with the Engineering Team for all clarifications and queries that the client raises and ensure that the same is responded to in a timely manner.

Kochi, Kerala, India

# Handling and screening of all incoming calls and responding with accurate information depend on inquiry as well as call divert to appropriate party promptly and efficiently. # Communicate and handle incoming and outgoing electronic communications on behalf of the managers.# Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.# Arrange travel schedule and reservations for executive management as needed.# Provide high-level administration support by conducting research, preparing statistical reports, handling information requests and performing other functions as receiving visits, arranging meetings.# Minutes taking and timely dispatch of approved minutes after every meeting session.# Ensuring confidentiality of all information and documents; maintaining the highest level of discretion.# Ensuring prioritised follow up of emails and correspondence through a controlled checklist.# Follow up payments, issuing receipts and setting up client accounts.# Filing of correspondence, invoice copies, delivery notes, L.P.O, inquiries of customers etc. . on orderly.# Circulation of events planner, scheduling monthly meeting and circulate agenda and minutes of meetings.# Introducing new employee within the department and liaising with facilities to ensure computer, desk etc is ready when new employee starts.# Planning driver schedule and coordinate with workshop for maintenance of the company vehicles.# Control of office consumables; Coordinate and supervise office maintenance, repairing of things.# Handling office petty cash as well as coordinate petty cash claims with other staff and keep accurate records.# Maintaining incoming and outgoing postal mails, couriers, documents and follow up with all level of contacts, ensure a timely flow of information.

Kochi, Kerala, India

# Software developing for various conference activities.# Co-ordination of computer operations for conferences.# Delegate registration and keeping full data in the system.# Setting up of stalls & sponsoring activities by Pharma Co’s. # Maintain files and registers.# Preparing power point slides for medical seminars.# E-mail downloading and distributing.# Making graphical layouts for conference activities.# Submitting weekly and monthly delegate registration and Pharma Co’s sponsoring activity report to Head Office, Calcutta, India.

Pmp Certification, Project Management

Pursuing

Executive Mba, Project Management, First Class

Activities and Societies: Creating and exhibiting management workshops. Participating in writing, painting, ceramics and jewellery-making.

Master Of Information Technology, Computer Science, Grade 'A'

Activities and Societies: Done sports for fun. Writing and putting on a play. Creating and exhibiting art works. Creating and producing.

B.Sc., Physics, First Class

Activities and Societies: Published articles in college magazine, A good public speaker and was active in politics. Enthusiastic folk.