Education and Child Care Department

General Assist the Administrator in the daily activities of the department Liaison between the Administrator, Site Coordinators and CEL Staff Coordinate meetings between the Administrator and various staff and/or agencies Responsible in the registration of conferences – registration fees, hotel reservations, travel arrangements Maintain the renewal of Annual Memberships  Work with various departments within the portfolio  Prepare monthly reports website Administrator (ensure information is up to date) and involved in RFPs Design promotional materials: brochures, posters… Gather/print and distribution of promotional materials  Responsible to prepare job vacancy postings for the newspapers and websiteHR and payroll Receive approved staff “request for leave” and ensure accuracy in Smart Find. Verify the SF jobs on a daily basis. Prepare semi-monthly report for the Administrator and HR Department Role in staff recruitment: contact successful candidates for interview, prepare recruitment files for interviewing team, ensure files are complete and filed once recruitment is completed. Scan resumes and reference checks to HR Department Provide information for the annual renewal of staffing letters Prepare staffing recommendation for Administrator and assist HR with hire letters Coordinate with HR department to have new staff submit required documents such as: Police Records Check, payroll forms… Ensure accurate record keeping and maintenance of staff lists/binders On a semi-monthly basis, verify and process staff timesheets and calculate statutory holidays. Accounting Generate purchase orders in and ensure the merchandise has been received Assist Financial Manager with discrepancies in the accounting and payroll department Process Payment Requests in e-Nav Review invoices and follow up with the sites when discrepancies occur, ensure that account codes are accurate for the approval.