Created and revised systems and procedures by analyzing operating practices, record keeping systems, office layout, and budgetary and personnel requirements; implements changes. Contributed to the effective and efficient accountability of the accounting department to include balancing of accounts payable and accounts receivable, month end closings, job costing and financial reporting preparation. Balanced and reconciled all bank accounts and credit card statements using QuickBooks. Developed relationships with all vendors and subcontractors and resolved any discrepancies with invoicing, payments and of outstanding invoices, perform weekly AP check disbursements. Slashed payroll/benefits administration by costs 30% by negotiating prices and fees, while ensuring the continuation and enhancement of services. Processing bi-weekly payroll, using ADP payroll system. Maintained timesheets, processed workman’s compensation spreadsheets and payments. Generated a Human Resources department, set up employee folders/records, new hire package and ensure continual compliance and data integrity involving employee documentation, public postings of compliance documents (Worker’s Comp, wage, etc.), and HR policies and procedures, produced an employee handbook used company-wide. Resolved vendor and subcontractors discrepancies and payment issues. Assured proper insurance forms, W-9s, COI’s and final contracts were completed prior to payment. Processed weekly invoicing of completed work to customers (AIA), (T&M), (FFP), etc.

Archived balancing of all accounting ledgers and month end closing of the books, balancing and reconciling all bank accounts and credit cards. Entered all financial paperwork into the accounting system to ensure timely and accurate cost information. Resolved vendor and subcontractors discrepancies and payment issues. Assured proper insurance forms, W-9’s and final contracts were completed prior to final payment. Ensure continual compliance and data integrity involving employee documentation, public postings of compliance documents (Worker’s Comp, wage, etc.), and HR policies and proceduresProcessed semimonthly payroll using ADP and allocations of costs to budgets. Facilitated background checks in Human Resources, including employee recruitment and retention, staff development, conflict resolution, benefits and compensation, HR records management. Structured and implemented programs and policies in the areas of training, compensation structures, benefits packages, incentives, and new-employee orientation.

Played a key role in ensuring the successful launch of a new company. Developed office services by organizing office operations and procedures; controlling correspondence; reviewing and approving supply requisitions; performing and executing clerical functions, created client, jobs and personal databases. Developed a Human Resources department, achieving legal compliance. Handling all general office affairs, staff development, conflict resolution, benefits and comprehension of policies, employment verification, and shadowing interviews. Responsible for the balancing of accounts payable and accounts receivable, client invoicing, month end closings, expense tracking, cost accounting and financial reporting preparation using QuickBooks using DCAA Accounting Principals, balancing and reconciling all bank accounts and credit card statements. Achieved setting up semi-monthly payroll, using QuickBooks and Paychex, processed payroll taxes, health insurance payments, and 401k distribution, maintain timesheets and Generated 1099's in a timely manner. Resolved vendor and subcontractors discrepancies and payment issues. Assured proper insurance forms, W-9’s and final contracts were completed prior to final payment. Generated a purchase order system which initiated proper weekly accounts payable check disbursements. Designed a tracking system for all employee travel and lodging, expense reports and per diem.

Ensured the effective and efficient accountability of the accounting department with training and follow-up. Ability to prioritize the process of projects and budgets, using QuickBooks and DCAA Accounting, included balancing of accounts payable and accounts receivable, month end closings, and financial reporting preparation. Responsible for the balancing and reconciling of all bank accounts and credit card statements. Decreased payroll costs by bringing payroll in-house from Paychex to using QuickBooks. Processed bi-weekly payroll, 1099's in a timely manner, maintained timesheet, processed payroll taxes, health insurance payments, and 401k distributions. Resolved vendor and subcontractors discrepancies and payment issues. Assured proper insurance forms, W-9’s and final contracts were completed prior to final payment. Contributed in the Human Resources department, keeping in compliance standards. Liaison between employees and management was referred to as the “go to” person.