Lynette Cole Email & Phone Number

1. As the office manager, organizes and manages work activities and assigns tasks and duties to the administrative staff.2. Utilizes Lawson, Employee Portal, Smartfind, Skyward, along with other District resources to assist with the needs of thedepartment.3. Oversees the ordering and maintenance of office supplies via computer or printed forms for the department - Receives allsupplies and maintains records on computer.4. Prepares requisitions for purchases and payments for the department.5. Reserves rooms daily for expulsion hearings and other required meetings.6. Reviews and disseminates all mail in the department.7. Prepares memos, correspondence, monthly travel reports and performs other assigned duties for the Executive Director.8. Assists the Executive Director by preparing memos for meetings, graduation packets and billing to schools for graduations.9. Serves as Notary Clerk for expulsion hearings.10. Maintains calendar appointments for Executive Director.11. Maintains inventory for the department.12. Accurately and calmly disseminates relevant or requested information to patrons in person, through email or other writtencommunication methods or via the telephone.13. Schedules the facility, HVAC, and North East Police Department officers for the District's Saturday School program.14. Familiar with and assists the Executive Director with the department budget and budget process.15. Arranges conferences with parents and students.16. Maintains files on computer with appropriate paper documentation as identified by the Executive Director.17. Maintains files on Foreign Exchange Students, examines application packets and sets appointments.18. Purges identified files, stores, and organizes all files kept for audit at the end of the school year.

Work closely with President/CEO, CFO & VP's handling documents, travel arrangements, and any other as-needed itemsCreate/purchase marketing itemsCreate annual invitations to Company sponsored eventsGreet and check in visitors Screen callsNotaryCreate daily reports for the Sales teamCreate / Present Monthly presentations for the Management teamBook flight/hotel/car reservations for employeesMake all preparations for the annual Directors' meetingReview vendor contracts annuallyPrepare expense reportsReconcile company credit cards for executivesLog company training for Western Hemisphere and Europe locationsAssist Accounting with InvoicesCreate purchase orders for company-wide purchases

Paris, Fr

Work with the Learning Management Systems (LMS) to create and distribute training materials to appropriate employees to ensure proper training is provided for compliance and safety purposes.Prepared Terminated employee files for Iron Mountain storageOrganized employee files from offices no longer operativeScan hard copies of I-9 documents for active employees that have not completed the current electronic version, and prepare for Iron Mountain StorageFile Disability forms

Houston, Tx, Us

Report Production: Order Environmental DataRequest open records from county/city departmentsOnline research for County Appraisal District Information & MapsFormatting Final copy and proofreading for errorsProduce & ship hard copies or send electronically via Sharefile Accounts Receivable/Payable: Post incoming invoices into Vision SoftwareCompile invoices ready for payment Posting Amex receipts Administrative: Maintain Calendar for President through Outlook Maintain Office calendar through VisionCoordinate Travel for PresidentMaintain Certificates of Insurance for all vendorsIntroduced new recycling process for tonersChanged Supply vendor to cut back on spending and time spent ordering from different vendorsMarketing: Registered company for Supplier Diversity Programs with Fortune Top 100Produced & edited Marketing pamphlets for new and existing clients

Dubai, United Arab Emirates, Ae

Office Management: Manage office operations to ensure efficiency and productivity Manage petty cash Process monthly payroll, workers comp, insurance and legals Manage relations with suppliers and contractors Order stock and office supplies Manage the induction of new employees Assist with the production of marketing collateral Assist with recruitment: write job ads, call applicants, interview Managed company fleet vehicles Accounts Receivable: Monitored and administered over 30 customer accounts Prepared customer's statements, bills and invoices Generated weekly aging reports Contacted delinquent customers to secure payment Initiated collection efforts to successfully boost collections from 25% to 95% Investigated and resolved billing and account discrepancies Managed and resolved customer inquiries Compiled data and prepared monthly reports and statements

Houston, Tx, Us

Assistant to the Dean of ArchitecturePerformed advanced and diversified secretarial and administrative duties. Maintained calendar of the Dean by scheduling committee meetings and appointments involving university administrators, faculty staff and outside administrators.Screened incoming calls/mail and, as appropriate, provided requested information, took messages, or redirected inquiries to the appropriate staff member or office.Composed correspondence for supervisor’s signature from both written and oral instructions; typed and edited correspondence into final form; proofread and made corrections as necessary.Coordinated travel arrangements by making necessary reservations for transportation and hotel accommodations; prepared all related travel documents.Maintained monthly expenses for the office; reconciles expenses charged to each account.Supported faculty affairs, coordinated events and provided purchasing services for events.

Chicago, Il, Us

Office management and administrative supportWindows 2010; Word, Excel, PowerPoint, Access, Outlook, and Adobe Pro Coordinate company events and travel for foreign dignitaries and outside vendorsWorked with FAA to correct errors made when switching over to new systemTeamed waith Finance Dept. to create audit system for worldwide overfly charges resulting in over $2M savings Provide executive-level administrative support to VP of Operations Administration and VP of Opertions Planning, plus direct reports, with a demonstrated ability to improvise, improve procedures and meet demanding deadlinesCoordinate all company special events within SOCC and Town Hall meetings with executives and staffMaintain schedules and travel for VP’s and Directors including visa processing; arrange travel for foreign dignitaries and vendorsProcess payroll for all Management and Non-Management employees in the departmentProvide assistance with hiring by scheduling and conducting interviews, processing paperwork in a timely manner to ensure demanding training schedules are metTrain and assist staff with new company procedures including the expense reporting systemWork with the departments of Human Resources, Payroll, Employee Travel, and Benefits to assist with and/or resolve staff issues Communicate with various worldwide vendors including government personnel for military chartersCoordinate with the F.A.A. on behalf of the SOCC Directors to discuss revisions of Operations Specifications Arrange visits with domestic and international Government OfficialsAudit worldwide navigation overfly charges; process all invoicesRequest worldwide Overfly authorizations and maintain Foreign Certification of United AirlinesMaintain the annual renewals of COA fleet of Airworthiness Certificates, Military Operating Permits and Operations Specifications

Communications

Education record