Lynette Gilliam, Cpp Email & Phone Number

Washington, District Of Columbia, Us

Manages compensation cycle and structures including running payroll, managing timesheets & absence. Manages payroll team to ensure timely, smooth, and accurate semi-monthly payroll submissions. Ensures compliance with payroll controls and procedures. Manages the processing of employee tax records such as 1095-C and W2 mailings. Collaborates closely with members of the HR, Recruitment, and Finance teams related to payroll and personnel budget. Administers review of compensation changes for new and returning offer letters. Maintains and ensure compliance with state and federal regulations related to pay. Maintains and ensure proper classification of employees. Supports the periodic auditing of pay-related data. Proactively engages in other information vetting processes as needed. Completes system functionality testing in HRIS system. Assists with compliance and internal audits. Maintains payroll analytics and 403b totals spreadsheet. Works closely with accounting vendor – CLA to process payroll entries for month-end close. Run payroll reports, research payroll variances and balance ledger spreadsheet. Completes reconciliation of quarterly 941 tax return. Assist with 403b annual audit, and 403b True-up related to compensation data. Completes the compensation section of the Form 990 – Tax Return. Posted request for proposals (RFP) for payroll services, reviewed client proposals, scheduled walkthroughs, and awarded contract with Finance Committee approval. Successfully offboarded prior payroll vendor. Managed the implementation of new vendor – ADP Smart Compliance which services includes Health Compliance, Employment Tax, Employment Verification, Wage Payments, and Wage Garnishments. Managed each phase of the implementation which included start up, analysis, system configuration, validation of data, pre-production testing, production testing, go-live. Partnered with stakeholders as needed for testing. Other projects as needed.

Washington, District Of Columbia, Us

Manage compensation cycle and structures including running payroll, managing timesheets & absence, administering new and returning offer letters, and completing frequent audits of compensation data. Works closely with the Controller, school leaders and schools staff. Complete timely, smooth, and accurate semi-monthly payroll submissions. Maintain and document salary (including one-off information about stipends, leave periods, new hires, terminations, etc.) in KIPP DC’s HRIS system and payroll worksheets. Ensure compliance with payroll controls and procedures. Run off-cycle on demand payments and manual checks when necessary. Maintain and process employee information changes, such as address, tax election, and direct deposit updates. Manage the processing of employee tax records such as 1095-C and W2 mailings. Create and maintain pay period schedule in HRIS system. Collaborate closely with members of the HR, Recruitment, and Finance teams related to payroll and personnel budget. Monitor compensation data in DC to ensure KIPP DC remains competitive. Work closely with senior leadership on compensation updates and changes. Maintain the standard operating procedure for payroll. Ensure completion and approval of timesheets for each pay period. Prepare and conduct timesheet trainings, and support with rollout of new system. Maintain the standard operating procedure for timesheets and absence. Management of compensation or offer letter changes throughout the academic year. Ensure all compensation information and forms (such as Wage Theft) are completed accurately. Work closely with legal to update offer letter language for different types of employees. Maintain and ensure compliance with state and federal regulations related to pay. Maintain and ensure proper classification of employees. Manage the periodic auditing of pay-related data (offer letters, earnings, deductions, etc.) Assist with compliance and internal audits.

Washington, District Of Columbia, Us

Manages the compensation cycle and structures including running payroll, managing timesheets & absence, administering new and returning offer letters, and completing frequent audits of compensation data. Completes timely, smooth, and accurate semi-monthly payroll submissions utilizing Workday HRIS/Payroll system. Ensures compliance with payroll controls and procedures. Runs off-cycle on demand payments and manual checks when necessary. Maintains and processes employee information changes, such as address, tax election, and direct deposit updates. Manages the processing of employee tax records such as 1095-C and W2 mailings. Collaborates closely with members of the HR, Recruitment, and Finance teams related to payroll and personnel budget. Monitors compensation data in DC to ensure KIPP DC remains competitive. Works closely with the Controller, school leaders and schools staff as well as senior leadership on compensation updates and changes. Responds to written and verbal inquires and requests from employees, supervisors, HR, timekeepers and payroll service providers. Maintains the standard operating procedure for payroll. Prepares and conducts timesheet trainings, and support with rollout of new system. Creates and maintain timesheet and holiday calendars in HRIS system. Administers new and returning offer letter process. Works closely with legal to update offer letter language for different types of employees. Maintains and ensure compliance with state and federal regulations related to pay. Maintains and ensure proper classification of employees. Supports the periodic auditing of pay-related data (offer letters, earnings, deductions, etc.) Proactively engages in other information vetting processes as needed. Assists with compliance and internal audits. Assist with HR programs, projects, and other special events.

Washington, Dc, Us

Processed bi-weekly payroll for both the Federal and Donated side of the Museum utilizing WebTA/ Kronos, DOI- Interior Business Center (IBC) - Federal Personnel Payroll System, QuickTime, and Ultimate Software. Processed controls to ensure accurate and error-free payroll processing. Conducting a rigorous reconciliation of all earnings and benefits before finalizing payroll. Processes personnel actions such as new hires, promotions, WIGI’s, transfers, reassignments, etc. Master Timekeeper for WebTA/Kronos, FPPS and Ultipro systems. Identifies and resolves all timekeeping and payroll-related issues. Responded to written and verbal inquires and requests from employees, supervisors, HR, timekeepers and payroll service providers. Prepared and posts payroll journal entries into the general ledger. Prepared and posts quarterly adjusting payroll entries as well as leave adjusting entries and healthcare spending account payments into the general ledger. Processed reclassification entries in PeopleSoft to ensure payroll expenses correlate to the appropriate fund, department and/or project. Identifies errors and processes correcting entries. Performed reconciliations and analysis of accounting transactions to ensure proper coding and distributes reports as needed and as requested. Reconciled all benefits to ensure accuracy of reporting and the distribution of vendor payments for Medical, Vision, Dental, Short Term & Long Term Disability, Life Insurance, FSA, Transit Subsidy, and 403b. Prepared monthly/quarterly financial reports, statements and analyses. Worked closely with Human Resources and payroll providers to ensure the accuracy and completeness of employee data in the payroll/HR systems. Worked closely with the Budget Manager to create annual departmental budgets. Maintained current and complete documentation of policies and procedures relating to payroll and payroll processing. Provided training to new timekeepers and certifying officials.

Arlington, Virginia, Us

Facilitated new hire orientations to review on-boarding paperwork and company benefits. Processed all new hire paperwork into the benefits and payroll systems. Processed bi-weekly payroll for 500+ employees’, multi-state and internationally using ADP Payforce software application. Adjusted, Balanced and Reconciled payroll prior to transmission to ensure accuracy and error-free processing. Prepared monthly journal entries, to include payroll activity, vacation/sick/holiday/personal benefit activity, and other payroll related activity. Assisted in the calculation of quarterly commissions for the Pro-Sales team. Maintained payroll files as per standard payroll practice and procedure. Reconciled all benefits deductions (Medical, Vision, Dental, Short Term & Long Term Disability, Life Insurance, FSA, and 401K/loans, to ensure accuracy of reporting and the distribution of vendor payments. Resolved technical issues with vendor relating to benefits calculations, deductions, and payments. Computed retroactive and mid-pay period adjustments. Processed terminations and vacation accrual payout. Processed employee changes and handled all employee related inquiries regarding, Benefits, Direct-Deposit, Tax Withholdings, W2 queries, Pay adjustments, Missing Pay, Overpayments, and Retroactive Adjustments, etc. Processed accurate and timely year-end reporting as required (W-2, etc.).

Managed day to day operations. Performed various Human Resource duties as required. Recruited and interviewed applicants to fill available positions. Processed all new hire and re-hire paperwork. Created and maintained employee files. Processed personnel changes for change of job classifications, rate change, shift change and terminations. Managed the implementation of new payroll software system. Monitored and review daily payroll utilizing ADP/ Kronos software application. Created spreadsheets to track daily hours for monthly invoice. Processed full-cycle payroll bi-weekly for all employees. Prepared, reviewed and maintained financial and accounting data using journals, ledgers and spreadsheets. Performed reconciliation of payroll to ensure checks are error-free. Performed audits to identify financial or accounting issues and complete research to readily rectify issues. Prepared, coded and summarized financial reports for month-end invoicing. Submitted invoices to government for payment. Ordered office supplies and maintain office petty cash. Prepared all disciplinary documents which outline performance and/or attendance violations issued to employees. Provided direct administrative support to the Project Manager by preparing all pertinent data as needed. Also responsible for drafting, editing, and posting departmental correspondence and memorandums.