Lynnette Johansen Email & Phone Number

Johannesburg Metropolitan Area

CCI-G focuses on sustainable, value-based solutions for its clients. This includes improvements, efficiency gains, and substantial bottom-line growth. CCI-GrowthCon has delivered sustainable results in Africa for over 25 years.Provides office support to the Director/Regional Manager, as well as general admin support to consultants.Consolidate and prepare monthly reports, detailed timesheets, and fortnightly forecasts.Manages travel bookings (flights, accommodation, transport, visas, forex, itineraries, and immunizations as required for local and international travel.Prepare management presentations and slide decks for various meetings.Conducts office induction and orientation for new employees and, other Adhoc HR functions.Manages office budget and expenses.Sharepoint - update and open new folders, as required.License Fee Registration (ensure the accurate and timeous submission to finance department).Receive invoices and check accuracy - forward to Finance for correct allocation and payment.Submit CRM's and Incident Reports from consultants to Ops Director.Petty Cash and Credit Card recons.Record and distribute minutes of meetings.Coordination of Marketing Events.Coordination of office functions.Coordination of training schedules, training workshops, and updating the training register.Implement COVID 19 Training and Safety measures.Book annual medicals for consultants.Procurement and branding of PPE Equipment for specialist projects.

Virtual Assistant working from South Africa with UK clients. Multiple clients (±5 per day) from multiple industries with multiple requirements daily. Duties included diary management, email management, travel management, document formatting, editing, proofreading ( Word documents/PPT presentations/Excel spreadsheets/data capturing) as well as a variety of other tasks. Time management in this role was key, as the ability to work at a very fast pace with no client introduction other than a handwritten handover sheet was the requirement.

Virtual Assistant working from South Africa for SmartPA based in Edinburgh, Scotland, UK. As a Business Support Executive, I worked with multiple clients from various industries on a daily basis (up to 5 clients a day). This was a challenging role in respect of the fact that all the clients were based in the UK, London and surrounding areas. Being a South African, I had to quickly learn to navigate my way around the clients' locations in a foreign country. Google was a great help in finding my way around the various train lines (there are a few) and train stations, which trains were non-stop, and which had stops in between. This was very challenging, but an interesting learning curve at the same time. Time management was key to managing the various calendars across multiple time zones, emails that needed responding to and travel (flight, hotel, car rental bookings), buying travel data and other requests that needed booking or amending. Duties consisted mainly of email management, diary management, travel management, data capturing, typing, formatting, editing and proofreading a variety of documents including agreements, contracts, flowcharts, PowerPoint presentations, Excel spreadsheets, risk assessment documents, etc. Ad hoc duties included tracking a lost FedEx package between NYC and LDN, and ordering and ensuring the delivery of gift hampers in Dubai.

I was employed as a Business Support Executive for SmartPA UK. This was a VA position. The job included email management, diary management, travel management, formatting, editing, and proofreading a variety of documents, e.g. agreements, contracts, risk assessment documents, minutes of meetings, flowcharts, PowerPoint presentations, Excel spreadsheets, data capturing, and ad-hoc responsibilities for multiple clients from multiple industries on a daily basis.

This was a very concentrated, unique position and a little different from a regular corporate PA position Extensive shorthand/transcribing and typing of email correspondence and other documentation as required. Extensive travel bookings (flights, accommodation, car rentals), passports, visas, forex, detailed itineraries, travel insurance for local and international travel. Diary management (electronic and desk) Boardroom management for board meetings, training workshops and staff functions. Office administration and ad hoc duties and responsibilities including office stationery, office appliances and office teas. Communication at executive and senior management level. Assist Chairman with personal and family matters.

PA to Executive Director Group Procurement (now CEO of KAPP Industries) Letters, memoranda, faxes, minutes, spreadsheets, presentations Designated Travel Secretary - travel bookings for Executive and Senior Management - Timber DivisionManaging diary and email messaging Collated and distributed daily Reports from Forests/Sawmills Managed the cell phone contracts for the Timber Division Conference Bookings Manage Capex forms and distribution Internet Banking Supervised staff members Communicated at executive management level Organised staff functions, events, training workshops, etc. Petty Cash control Some HR functions (attendance register/leave roster) Assisted the Director with personal matters Brand Ambassador: Brand Champion of corporate branding including company profiles, community projects, corporate gifting, special day initiatives, staff functions, and to uphold the Core Philosophies and Values of the Company.