Bill AIA G702, G703 requisitions for approximately 40 jobs on monthly basis to General Contractors and Developers in accordance with the contract Process and send change orders to clients and make sure they are reflected in the monthly requisitions. Gather support documentation to justify the additional cost on the change ordersMake sure change orders and monthly billings are properly posted on the accounting system Upload the requisitions to clients’ payment management systems (Textura and GC pay)Make sure the compliance documentations are in place to process payment (Lien waivers, Insurance certs, Subcontractor sworn statements, Waivers from second tier subs)Review the subcontractor billings with PMs for approval and make sure billing to the clients cover the cost incurredReview payable ledgers and advise AP team weekly by keeping track of the pay-when-paid basis Submit capital improvement certificates to the subcontractors to get the taxes waived on invoices Make sure certified payroll is in line with prevailing wage schedule and sign-in sheets Keep track of percentage completion of projects and advise the PMs of the remaining contract left to bill and retainagePerform cost analysis to see cost to date and cost on specific period on multiple projectsKeep track of labor cost Follow up with the clients for payments on regular basisHelped with transition from QuickBooks contractor edition to Sage Intacct Helped with the audit of year 2021 by providing necessary documentation and justification of the items in questionPerform miscellaneous duties as required and troubleshoot problems/issues as they arise and resolve

Prepare monthly AIA requisitions, G702 and G703 to bill clients in accordance with fee structure and pencil copy from Project Managers. Review subs invoices for accuracy in terms of contact value, progress payments, taxes and submit capital improvement forms Enter and process all subcontractor invoices/AIA requisitions and material invoices into Sage by job costing properly with job numbers and cost codes. Process and issue purchase orders/change orders to the subcontractors based on the Proposals/Estimates given by estimators by monitoring the budget for each trade. Monitor sub contractor compliance in terms with insurance and lien waivers (Progress and Final Waivers)Process change orders for clients and making sure they are reflected in billing Set up Contracts by making sure proper GL accounts, Clients and Work Orders numbers are linked.Issue payment to the subs by monitoring pay-when-paid basis. Perform check run, record credit card payments and ACH payments. Collect weekly timesheets from Site Supers and prepare them for proper job costing. Create and maintain organized electronic project folders for accounting purposes on shared network drive.Perform miscellaneous duties as required and troubleshoot problems/issues as they arise and resolve.

Set up jobs based on the estimates (Contract value of projects and Job Cost breakdown) given by Project Managers. Monitor estimate vs actual for budget and apply change orders as needed (Billing and Cost).Process Job Cost invoices with Job Number and Cost Code and submit funding requests for wires weekly with backups.Bill out the completed projects/on-going projects and submit sales assignment documents.Monitor pay when paid basis. Coordinate with Project Mangers for accuracy of Job Cost reports by making necessary adjustments.Process field personnel’s payroll by allocating to appropriate jobs. Apply manual payments for the wire transfers and perform accounts reconciliation as needed. Close out projects by moving the cost from WIP (Work In Progress) accounts to Expense accounts. Supervise AP Specialist and Accounting Admin. Perform miscellaneous duties as required and troubleshoot problems/issues as they arise and resolve.

Perform full AP functions; Process invoices by coding appropriately with Job Number, Cost Code and GL account.Cut checks and provide supporting documents for the payments. Liaise with Project Managers with regards to payment status and issues. Liaise with Procurement Managers with regards to monetary commitment for Vendors/Subcontractors and advise if/when a change order is needed.Reconcile Vendors/Subcontractor's Statements and monitor Compliance requirements. (Lien Waivers & Insurance Certificates).Ensure timely and accurate monthly accruals and month-end closing.Coordinate with Financial Controller and Project Managers with the billing process to clients. (AR Function)Enter and process Cash Receipts and Electronic Transfers by verifying the invoices and the amount (AR Function)Coordinate with Payroll Department for Field Staff’s travel expenses. (Per Diem & Misc. expenses)Enter employees' time sheets for payroll processing and print out payroll checks. (Payroll Function).Support Financial Controller and CFO with various projects as needed.Managing and maintaining all financial files including, scanning, shredding, and filing.Perform miscellaneous duties as required and troubleshoot problems/issues as they arise and resolve.

Process invoices by coding appropriately with Job Number and Cost code.Reconcile Vendors/Subcontractors Statements and resolve discrepancies. Cut checks and provide supporting documents for the payments. Monitor Vendors and Subcontractors Compliance requirements.Liaise with Procurement Managers with regards to Monetary commitment for Vendors. Liaise with Project Managers with regards to payment status and issues. Support Financial Controller with various projects as needed.

Assisted with Budget planning for fiscal year 2016 for Bureau of Clinical Quality Management and Improvement. Liaised with various vendors and followed- up on the status of items purchased and receipts of goods/services; prepared receiving reports and sent to Finance Department for remittance. Contacted various vendors to request price quotes for products and services to process Purchase Orders for procurement process. Troubleshot discrepancies relating to invoices, receipts and other documents by identifying errors, researching relevant documents, records and contacting person/ unit involved to initiate corrective actions. Entered large amount of data into Excel Spreadsheets, developed graphs and charts with regards to public health clinics’ staff members, number of patients treated at clinics, and various health concerns of patients. Gathered and analyzed data with regards to incidents, complaints and compliments reported by patients and employees at the City’s public clinics and developed reports with graphs. Reviewed and verified data from Article 28 programs such as STDC, TBC, BOI and Article 36 programs such as NFP. Prepared quality assurance reports to be viewed by Health Department Commissioner at QIEC (Quality Improvement Executive Council) quarterly meetings. Verified, analyzed and entered data from various sources into PRIMA (The Performance Reporting and Indicator Management Application).

Managed bank reconciliation, prepared materials for filling of quarterly sales tax and payroll tax for small business clients, prepared spreadsheets and prepared pay-stubs for employees of the clients.

Performed administrative work (answered phones, made appointments, filed documents), prepared spreadsheets and sent out invoice to clients.