• Working in close collaboration with peers in the College Leadership Team (CLT) to achieve college objectives for academics, university applications, admissions and examinations • (internal, BIEK, university) o Be a role model for operations team members and college students alike • Develop, nurture and grow operations team members and to have positive working • relationships with faculty members at the College • Oversee campus wide communication rhythms, in liaison with CLT and Head of College, with the student body• Streamlined Academic and back-office operations, services and staff performance • Streamlined finance related tasks (fee collection, reporting, procurements etc.) • Management of day-to-day activities such as housekeeping, maintenance and inventory management • Timely acquisition and distribution of supplies/goods (such as uniforms, books, notes) • Proactive transport provision, monitoring and management for both staff and students including stakeholder management and troubleshooting • Ensure excellent student & staff attendance and minimum/negligible student dropout • Manage operational efficiency for optimized budget utilization i.e. managing expenditure with cost-benefit analysis • Monitor and analyze processes to check effectiveness and work out strategies for improvement • Oversee information technology needs, availability and provision including steps for blended learning at the College • Manage liaison with different head office departments (HR, Operations, Supply Chain, and Finance etc.), vendors, BIEK office and some universities.

Ensure staff adheres to the code of conduct. They are well disciplined, properly uniformed and follow procedure.Ensure staff check in / out from duties as per described duty timings.To ensure President and Hon. Secretary Offices and maintained on daily basis, all electrical equipment TV and Telephones are perfectly functioning.To prepare report of absent staff for disciplinary actionInspect janitorial, cleanliness and maintenance work of the ClubTo make duty rosters for maintenance staff (Drivers, Hamal, Security Guards and General Attendants)Overseeing plumbing, electrician and civil works including switch board, water lines, and bath room accessories for proper functioning.Prepares and concur procurement / replacement list of malfunctioned electric equipment switches, boards, bath room accessories and electrical equipment.To ensure air-conditioners working properly.Monitor work performance of swimming pool staff and duty timingsChecking swimming pool water and its temperature.Make sure correct quantity of chemical used for cleanliness of water.Ensure water pumps, machines in working condition and water filters replaced in time.Examine performance of health club exercise machines.Attend Club members complaints about maintenance and resolve them promptly. Ensure generators are in running condition, maintenance and service, change of filters done as per schedule.Ensure diesel is available for generators and sufficient quantity stocked to meet emergency.Ensure security offices, staff, and physical assets belonging to the club.To keep an eye on members boats and staff to avoid misuse.Making sure regular supply of drinking water for Club premises and swimming Upkeep of Prayer Room and its stores / equipment and cleanlinessEnsure supply of water for ablution during prayer timings.To check reception and time officeInspection of kitchens, dinning hall, lobby for ensuring its cleanliness, uniforms of staff.

Recruitment and selection of employees as per criteria Arrange Ad for employmentMaintenance of hotel building, rooms and hallsSupervise Housekeeping staff of lockers area and Admin BlockMaintain employees personal filesEmployee relationsTake disciplinary actions like warning, charge sheet and InquiriesAssist HR Manager during preparing of employees payrollResponsible for general administration, facility management, asset management, organizational discipline, security, maintenance issues. monitor and direct the overall office administration functions, legal, PR, day to day functions.

HUMAN RESOURCES:Recruitment and selection. Liaising with department heads to determine their Human Resources needs.Interviewing candidates and checking references. Managing and maintaining employees’ personnel files, records and speculative job applications for future needs. Conducts orientation programs to new employees and arrange training schedules for employees. Implements all requirement of SAP HRMS Software as per requirement, monthly payroll, yearly increments, employee ID cards & all several kinds of reports generated by HRMS Software.Solving bank matters like employee Account Opening, Solving Discrepancies and NADRA issues as well.Preparing full and final settlement of resigned and terminated employees.Verification of CNIC and all educational documents.Prepare and maintain internee’s stipend record.INDUSTRIAL RELATIONS:Timely submission of various reports and returns i.e. Labour returns, EOBI and SESSI schedules, Group & Health Insurance, Minimum Wages as per described requirements in Factories Act and keep records/registers updated as per labour laws requirements for inspection purpose, compliance of all labour laws. Maintenance of Legal Agreements, disciplinary actions and liaison with Government departments.Follow-up with SESSI / EOBI for any claim / benefit, arrange payments of SESSI / EOBI on monthly basis and maintain the record.ADMINISTRATION:Responsible for timely execution and renewal of all agreements. Assist HR Manager and Others Department during ISO 9001:8000 certification and Audit as per requirement. Leave Record / All Time Office Activities, like employees attendance, absenteeism, late coming reports, monthly duty roster update. Building Maintenance, Housekeeping, Utilities (KE, SSGC & KW&SB etc.). Make arrangement for waste disposal as per GMP requirements, Travel Arrangement (ticketing, visa process and hotel booking). Manage administrative coordination e.g. delivering Company products as per advise of Department Head.

Library: Maintaining of library books and recordsClassification of books in the libraryIssuance / receipt of books to employeesPurchase books from different books agenciesMonthly report of library Human Resource Development (HRD): Arrange internal and external training for employee nomination and registration.Preparation of performance appraisal forms timely and despatch to department concerned.Arrange training schedule as per performance appraisals. Prepare training materials folder for each participant and dispatch to dept.Reservation of training hall and others facilities.Arrange inductions programme (orientation) for new employeesAnalysis of pre / post training evaluation forms.Human Resource (HR): Maintenance of personal filesTime Office FunctionsPayroll activitiesLate coming memos issuanceDisciplinary actions letters issuanceAppointment / Confirmation letter issuanceResignation and full & final settlement processCoordinate with insurance Company regarding Health & Group Life insurance of employeesArrange ESSI & EOBI contribution payment on time.Other general admin duties (visit all offices for checking housekeeping)