Responsible for the clerical and administrative support to the Hospital MedicalDirector. Arrange and coordinate daily schedules and appointments (both internaland external) of the Hospital Medical Director and make follow-up reminder with theconcerned parties and/or departments either in medical or administrative andhospital management.Act as Committee Secretary to the eight (8) Hospital Essential Committees includingCode Blue (CPR) and Rapid Response Team (RRT) Committee, Credentialing andPrivileging Committee, Morbidity and Mortality Committee, Peer Review Committee,Trauma Committee, Tumor Board Committee, Operating Room Committee, andMedical Executive Committee.Act as Committee Secretary to some of the Hospital Ad-hoc Committee such asMedical Department Heads Committee, Medical Board Committee, MedicalGovernance Board Committee, and Critical Case Committee.Act as Chapter Coordinator and prepare box files for AOP (Assessment of Patients)chapter, both brief file and main file to be used in Joint Commission International(JCI) accreditation survey.Act as Chapter Coordinator and prepare brief files for MS (Medical Staff) chapter tobe used in Saudi Central Board for Accreditation of Healthcare Institutions (CBAHI)accreditation survey.Transcribe minutes of meeting conducted by Hospital Medical Director as well as theminutes of meeting of the above-mentioned Hospital Essential Committees and Ad-Hoc Committees.Compose business correspondences such as memos, e-mails, or faxes as directedby the Hospital Medical Director. Sorts and distributes all outgoing documents,communications, and correspondences making sure it reaches concerned staff ontime.Keeps and maintains personnel files of all doctors including regular/permanent,external affiliate/part-time, visiting and locum doctors.

Responsible for the coordinated management of multiple related projects directedtoward strategic business and other organizational objectives. This includes planningand finalizing projects according to strict deadlines and within budget.Build credibility, establish rapport, and maintain communication across teammembers at multiple levels, including those external to the organization.Delegate tasks and responsibilities to appropriate staff. Determine and assess needfor additional staff and/or contractors and make the appropriate recruitments ifnecessary, during project cycle.Coach, mentor, motivate and supervise project team members and contractors, andinfluence them to take positive action and accountability for their assigned work.Plan and schedule project timelines and milestones using appropriate tools. Developand deliver progress reports, proposals, requirements documentation andpresentations.Determine the frequency and content of status reports from the project team, analyzeresults, and troubleshoot problem areas. Identify and resolve issues and conflictswithin the project team.Pro-actively manage changes in project scope, identify potential crises, and devisecontingency plans. Define project success criteria and disseminate them to involvedparties throughout project life cycle.Develop best practices and tools for project execution and team management.

Work as freelancer with different clients across the world, mainly from USA, NewZealand, Australia and Singapore on permanent, contractual or part-timeopportunities depending on the project and task requirements. Provide PA/VA role,project management, recruitment and shortlisting of contractors, web researching,data entry, customer service and virtual office administration.

Coordinate schedules and conduct set activities to generate sales such as siteorientation, project briefing and updating, mini and grand open houses, brokers’assemblies and recognition, seminars and training programs, tenting and manningrequirements, social events like mall booth, housing fair, exhibits, grand marketsaturation and other sales campaign activities.Assists in the recruitment and reactivation of brokers by preparing necessarydocuments needed for the accreditation of them and interviewing brokers who aresubject for reactivation.Supports accredited brokers and their agents in conducting sales training, teambuilding, planning sessions and other related training programs aimed to boost theirsales performances.Disseminates new guidelines, policies and latest memoranda affecting brokers’various sales campaign activities.

Maintains highly effective organization filing systems, including quick and thoroughindexing, resulting in easy access to critical information and streamlined officefunctioning.Prepares and verifies all types of sales contracts, lease agreements, andmemorandum of understanding (MOU).Monitors tenancy contract’s expiration date on a monthly basis and coordinates withthe tenants for renewal procedures.Coordinates and set up high level of conference calls, board and managementmeetings, special events and travel arrangements for top executives.Updates property list and maintains accurate database.Inputs property details on the company website and responds to the clients' inquiries.Receives and distributes e-mails, mails and attends client’s inquiries and complaints.

Establish strong internal controls for cash collections to prevent unauthorized usageof funds and to safeguard against loss. Update notes and collection reports (NCR),receives cash, dated and post dated checks (PDC), accept inter-branch payment and wire transfer, issue invoices, acknowledgment receipts (AR) and debit/creditmemo (DMCM), and validate deposit slips.Maintains up-to-date billing system and oversees accounts receivable recordkeeping and posting of all cash receipts, discounts, price difference, rebates andother charge backs to customer accounts from time to time.Monitors customer account details for non-payments, delayed payments and otherirregularities and communicates with them via phone, email, mail or personally.

Provide auditable trail of incoming and outgoing documentation on projects based oncompany procedures and systems, both manually and electronically.Personally responsible for the quality of work whilst making a positive contribution tothe output of the documentation department and the work carried out by thesubordinates.Accurately maintains archives and databases and execute of all transactionspertinent to recording the origination using MIS (Management Information System).Issues, records, distributes and transmits documents and comments both internallyand externally in the required format, advising relevant users of all new and reviseddocumentation incorporated in the company policy.Uses MIS software package to produce correspondence and documents andmaintains presentations, spreadsheets and databases. Monitors inventory of stockthru MIS and submits necessary periodic reports to the head office.Manage and review administrative expenses and do bookkeeping for petty cash fund(PCF) of the branch.Arrange both in-house and external events, takes minutes of the meeting andprepare documents for review.

Performs wide variety of record keeping and payroll processing activities includingwage computation, proper salary disbursement, overtime payments, 13th month pay,SL/VL and paycheck advances.Checks and audits timekeeping records for compliance with established standardsand verifies total outputs completed by the employees for accuracy of commission’spayments.Enters new hires into the Personnel / Payroll system, posts changes in pay and taxstatus as well as changes on miscellaneous and allowances.Process employments contracts and clearances, updates employees' requirementsand evaluates applicant CV's.