Project handledflydubai - Uniforms>Monitoring online orders, preparing orders with stock on hand and preparing report for items need to be produce at Turkey factory>Assisting all flydubai staff for placing new orders / request via Uniform Management System (UMS).>Coordinating with flydubai Admin Department regarding uniform issuance for New joiners, Internal transfer, resigned staff, and Staff returned from maternity>Updating and tracking finalisting of… Show more Project handledflydubai - Uniforms>Monitoring online orders, preparing orders with stock on hand and preparing report for items need to be produce at Turkey factory>Assisting all flydubai staff for placing new orders / request via Uniform Management System (UMS).>Coordinating with flydubai Admin Department regarding uniform issuance for New joiners, Internal transfer, resigned staff, and Staff returned from maternity>Updating and tracking finalisting of flydubai employee for every department with regards to annual issuance date of uniform>Maintains orderly filing system of all hard copies of purchase orders and signed delivery receipt>Ensure all files are labeled and indexed systematically>Preparing and coordinating with Samsonite for all broken suitcase/trolley for repair.>Preparing packing list of all uniforms orders and altered uniforms to be deliver at flydubai headquarters uniform store>Sending follow up for Staff with items pending collection Show less

The Procurement Coordinator is responsible for supporting the day-to-day procurement administration tasks for the procurement team which includes documentation, tracking, and follow-up activities.The Procurement Coordinator will interact internally with the Procurement and Finance Team as well as externally with the Suppliers.>Enter all FF&E and OS&E specifications into the procurement software accurately and efficiently.>Assist to prepare tender packages for various… Show more The Procurement Coordinator is responsible for supporting the day-to-day procurement administration tasks for the procurement team which includes documentation, tracking, and follow-up activities.The Procurement Coordinator will interact internally with the Procurement and Finance Team as well as externally with the Suppliers.>Enter all FF&E and OS&E specifications into the procurement software accurately and efficiently.>Assist to prepare tender packages for various categories to qualified vendors.>Assist in float out requests for quotations to vendors.>Follow up quotations and tenders submittals.>Track purchase orders approvals and release to vendors.>Obtain vendors PO acknowledgment and follow up on deposit invoices. >Check invoices and forward to accounts and coordinate on payment dates.>Assist in obtaining samples for operator/interior designer approvals and prepare comprehensive sheets to track drawings, finish samples, deliveries.>Assist the manager to control the vendor’s database.>Maintains orderly filing system of all hard copies of documents whether correspondence, purchase orders, tender documents, reports, contracts etc.>Ensures all files are labeled and indexed systematically.>Photocopies documents related to purchase orders.>Retrieves documents as and when required from the files.>Completes assigned tasks within given deadlines.>Ensures efficient processing of daily correspondence both incoming, outgoing and pending.>Respond efficiently to vendors RFI’s.>Send orders and related documents to ensure smooth flow of work.>Ensures all purchase orders with relevant documents are forwarded to Finance Department.>Follow-up on the delivery status of orders and schedule for deliveries to site.>Brings all urgent matters forward for action, and follow-up as required.>Follow up on freight and shipping documentation. Show less

>Prepare client proposals for OS&E / Equipment quotes; includes verifying the accuracy of pricing and calculations and the professional appearance of the content/format.>Communicate with internal Purchasing Agents on product information and pricing. Documenting and updating pricing information.>Acknowledging orders with customers; verifying the site information, create direct shipments and provide tracking as requested.>Prepare, organize and maintain electronic contract… Show more >Prepare client proposals for OS&E / Equipment quotes; includes verifying the accuracy of pricing and calculations and the professional appearance of the content/format.>Communicate with internal Purchasing Agents on product information and pricing. Documenting and updating pricing information.>Acknowledging orders with customers; verifying the site information, create direct shipments and provide tracking as requested.>Prepare, organize and maintain electronic contract records.>Maintain supplier files by keeping them complete and up to date.>Develop relationships with suppliers in order to resolve delivery and quality concerns.>Scheduling appointment for General Manager, Sales Manager and Directors for new clients.>Attend to all guests that are coming inside the showroom.>Coordinating between Suppliers, field employees, and sales team on a regular basis. Show less

>Managing document control and preparation including issuance of Purchase Orders, Drafting andSending out Quotations/ Tender Bids, Delivery Orders and other project documentation and contract administration as assigned by the Project Manager.>Coordinating between China branch administrative office team, field employees, and sales team on a regular basis.>Initiating contact with customer, identifying their needs, and providing them with appropriate service from the inception… Show more >Managing document control and preparation including issuance of Purchase Orders, Drafting andSending out Quotations/ Tender Bids, Delivery Orders and other project documentation and contract administration as assigned by the Project Manager.>Coordinating between China branch administrative office team, field employees, and sales team on a regular basis.>Initiating contact with customer, identifying their needs, and providing them with appropriate service from the inception to the completion of a project.>Provides updates on current work orders, scheduling of technical team, parts on order, or anypotential delays in completion.>Submits work order quotes and follow up with appropriate approvals and necessary informationfurther required.>Develops and maintain working relationship with internal and external resources.>Replies to customer and relays any relevant information.>Ensures smooth flow of the FF&E Division as Coordinator including minor decisions on issues andconcerns which do not require the Project Manager’s review and approval.>In-charge of Logistics and Administrative functions i.e. monitor and keep track of records for Job files,Delivery notes, Inquiry log sheet and handling all incoming documents.>Records Management in order to maintain and achieve smooth work flow and to provide readyinformation for the Organization. Show less

The Office Administrator is responsible for providing both clerical and administrative support for the procurement team which includes documentation, tracking and follow-up activities.>Maintaining client / vendor database and following up on documentation (financial statement) on a regular basis.>Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.>Maintain hard copy and electronic filing system.>Sign for and… Show more The Office Administrator is responsible for providing both clerical and administrative support for the procurement team which includes documentation, tracking and follow-up activities.>Maintaining client / vendor database and following up on documentation (financial statement) on a regular basis.>Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.>Maintain hard copy and electronic filing system.>Sign for and distribute courier packages.>Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies>Support staff in assigned project based work.>Answer telephones and transfer to appropriate staff member Show less