Janine Maddison Mcips Chartered Email & Phone Number

Wellington, Wellington Region, New Zealand

Wellington Region, New Zealand

Wellington & Wairarapa, New Zealand

• Leading the design and implementation of social service procurements, providing quality assurance and best practice to support effective commissioning. • Procurement Business Partner for Youth Justice Services delivering national social service procurement projects that are regionally focused.• Delivering procurement approaches that are people and community outcomes focused. This included a project that involved engagement directly with the whānau receiving the services.• Mentoring and developing others in their procurement expertise and their procurement career goals.• Educating and influencing peers and providers about how they can support the SOGIESC (sexual orientation, gender identity and expression, and sex characteristics) community

Wellington & Wairarapa, New Zealand

• Responsible for leading procurements up to NZD36m. The majority of my procurement projects were for social services and/or aimed at meeting the needs of tamariki Māori for an education system that delivers equitable and excellent outcomes.• Leading evaluation panels of up to 22 evaluators.

Wellington & Wairarapa, New Zealand

Procurement services jointly provided to Whitireia Community Polytechnic and WelTec (Wellington Institute of Technology).• Primarily responsible for the sourcing aspects of procurements for tenders up to NDZ2m, acting as a trusted advisor across client organisations, supporting and managing sourcing activity as required.• Responsible for contract management ensuring any issues are dealt with promptly and to a high level. • Regular relationship management meetings with providers to review reporting and reviewing for trends and areas of concern.• Providing procurement advice and guidance to non-procurement professionals to ensure fit for purpose, value for money outcomes can be achieved.• Identifying opportunities, contributing to the business goals, developing and implementing ideas to improve procurement practices, systems, processes and templates within the organisation and the promotion of procurement global best practice.• Member of the Whitireia Foundation sourcing scholarship funding through existing and new relationships with suppliers.• Member of the Ministry of Business, Innovation and Employment (MBIE) Developing Procurement Leaders Group, working closely with MBIE to enhance their procurement due diligence policy and procedures.

Wellington & Wairarapa, New Zealand

I was initially employed as a Personal Assistant however due to my experience and knowledge of procurement and procurement MCIPS qualification I was approached by the Finance Manager to review the Procurement Policy for the Office of the Ombudsman. I appraised their existing basic procurement policy and created a new procurement policy to meet their actual needs and provide assurance on how to achieve fit for purpose goods and services and obtain value for money from suppliers.I produced a suite of template documents to allow the employees to procure goods and services in a standardised manner.In addition to this I supported the Ombudsman with any required confidential work received from the community in regards to concerns they had, Official Information Act requests etc. as well as providing additional personal assistant support to other key members of staff that had a surplus workload.

Wellington & Wairarapa, New Zealand

I provided procurement advice, purchasing service support and advice to internal customers and responded to parliamentary and supplementary questions on departmental purchasing practices. This also involved creating purchase orders in SAP and confirming they were right first time to avoid invoice queries. I ensured purchase orders were authorised appropriately with the relevant delegated financial authority and purchase orders were managed appropriately and goods receipted to minimise additional workload for the Finance Team and to avoid invoices failing the three way match. I provided reports for DIA staff regarding outstanding orders to encourage the end users to fully complete the procure to pay process as this is in the best interest of New Zealand to ensure suppliers can be paid in a timely manner, this is particularly important for the micro and small businesses supplying goods and services to the NZ Government.I was responsible for vendor setup in SAP. This involved contacting internal and external customers directly regarding any incomplete new vendor applications and highlighting any risks of conflict and any potential fraud risks to DIA. I was responsible for testing new reporting in SAP and the modules the SAP Team were introducing that were relevant to the Purchasing Team. I regularly met with the SAP Team and Procurement Team to suggest new ways of working or ideas to improve processes and increase the efficiency of the departments to ensure they worked in synergy together.I trained new and existing users in the correct use of the IT tool “Service Desk” to ensure compliance and a more efficient and effective service for all involved.I coordinated the results of the end of year budget for anticipated framework orders, call off orders and purchase orders for the 2015/16 financial year received from numerous budget holders. This involved communicating directly with senior managers and discussing their requirements for the coming financial year.

Wellington, New Zealand

Data entry, with an emphasis on accuracy and attention to detail for the approval of customers balance transfers. Transferring monies between New Zealand banking organisations.Contacting customers directly regarding any additional information required and for security checks.

Teeside, Uk

Through my prior relationship building with other employees at NECS I was able to influence Heads of Department to persuade them to choose the EPMO preferred method of reporting for the new software we were implementing. I trained the EPMO contractor in Excel and Word skills that allowed her to complete her role more efficiently and effectively thus allowing cost and time savings to be made and her efforts concentrated on the strategic area of her role.

Thonaby On Tees

I was responsible for reviewing, improving the quality, quantity and content of documents required for the end to end procurement process and standardized tender documents. I provided one to one training and change management to influence the team into adopting the revised end to end procurement documents.I reviewed and recommended changes to the Standard Operating Procedures for accuracy and ease of use for the team and other internal stakeholders.I was responsible for reporting on the historic projects of the team to the Head of Healthcare Procurement and Market Management for future planning. To aid this I introduced new methods and a database for reporting allowing analysis of the anticipated workload and to allocate projects.Through observing team members I noticed there was room for improvement in their workings and I provided a solution that allowed them to save a significant amount of time for each procurement project. I designed an Excel spreadsheet for the team to use to allow them to analyse the availability of evaluation panel members to allow them to effectively plan the evaluation moderation sessions and maximise the time of the panel members to ensure the evaluations could be completed in a timely manner. I also designed another report that vastly reduced the time the Procurement Managers spent providing evaluation reports to unsuccessful bidders.I was a proactive member of this team and actively sought to improve the efficiency and effectiveness through new approaches. Due to my reputation as an effective worker who is capable of taking the initiative I was offered another role at NECS as a Project Support Officer for the Enterprise Programme Management Office (EPMO).

Newcastle, Uk

I was responsible for executing the engineering services sourcing strategy, achieving hard savings, cost avoidance and value adding to contracts. I achieved this by engaging with existing suppliers and internal stakeholders for engineering and facilities management goods and services. Upon commencement of this role none of the engineering and facilities management suppliers had contracts with JLL on behalf of P&G. I was accountable for negotiating and agreeing contracts with suppliers and ensuring the JLL terms and conditions were agreed to. All communications were completed remotely with no face to face meetings or site visits required by myself allowing me to be efficient and effective and achieving cost savings and this had the added environmental benefit of reducing unnecessary emissions. This shows I was able to gain a good level of trust with suppliers and I have effective communication skills in order to have suppliers agree to the JLL terms and conditions. Through negotiations I was able to achieve savings that contributed towards the annual savings of circa US$200,000.I achieved 94% of all required contracts that were all approved by the internal legal team for due diligence with minimal variations required, thus reducing risk to my employer and the client.I reported to the UK, Ireland and Nordic Cluster Purchasing Manager and the Western Europe Sourcing Manager. I provided both managers with regular and accurate reporting regarding projects and I provided help with emergency procurement when there was unexpected bad weather causing facilities to flood.I provided reports to allow appropriate budgeting to be requested and approved to the Facilities Manager to ensure projects could be completed on time and within budget.

Darlington, United Kingdom

Provided reception duties, a high level of confidentiality was required and an awareness of some individual offenders needs due to drug and alcohol dependencies. Ensured each offender was dealt with in a non-judgemental manner, a strong personality was occasionally required to control some offenders behaviour.Streamlined and improved the appearance of the reception environment and re-organised the office area to maximise space.This organisation was previously known as Durham Tees Valley Probation Trust.

Durham

I was responsible for peer reviewing team documents that were to be made available on the council’s intranet, this included the Sustainable Procurement Policy and ensuring the documents were suitable to be understood by all users.I created and produced an instruction manual for all of the council’s staff to understand how to write a good specification for a tender to be successful and to not discriminate against suppliers and be completed in a timely manner and to minimise the clarification questions that could be generated. This allowed the Procurement Team more time to spend on executing the tenders and strategic business needs as it encouraged the requestor to consider all of the requirements first and provide all of the required details or provide details as to why an exemption could be required. The instructions explained the different types of procurement types available which helped to dispel any myths staff had about procurement and make the process clearer for them.I was responsible for recording and monitoring variations, exemption requests, procurement acceptances and delegated decisions and seeking approval from the Chief Finance Officer at weekly meetings. I supported other Procurement Officers with contract reviews and provided procurement advice to internal and external customers contacting the department. I utilized the e-procurement portal NEPO to document clarification questions and bid submissions.I attended events at the Council to promote sustainable procurement to our internal stakeholders.I enjoyed this role as I am passionate about the environment and being able to make a difference and learn about new technologies that can change the environmental impact of procuring goods and services whilst promoting the long-term interests of the communities we represented.

Darlington, United Kingdom

Responsible for preparing and issuing management reports to Care Home Managers, Quality Assurance Managers and Operation Directors relating to RAG rated compliance reportsReceiving and processing external regulatory reports, internal inspection reports and associated action plans.Developed an Excel spreadsheet to improve the accuracy of information and highlight areas of concern. Worked closely with the IT team to improve and customise reports.

Auckland, New Zealand

Responsible for contacting trainee doctors and ensuring they returned all relevant paperwork in a timely manner to ensure the smooth running of three hospitals.Created a comprehensive instruction manual for the role, this was used as the main design for other role instruction manuals within the business.Supported other members of the business with data entry, customer care, proofreading, editing and formatting documents.Auckland Doctors was formerly known as ARRMOS or Auckland Regional RMO Services Ltd.

Auckland, New Zealand

Created contract documents for the Purchasing Department to be used in the domestic market to minimise the risk to the business of having no contracts in place. These were used for the major strategic suppliersCreated and submitted tenders to suppliers for factory consumable products.Introduced expediting to the Purchasing Department to ensure we were receiving acknowledgement of orders and confirmed delivery dates. This certified that we were receiving the goods just in time to allow for a more efficient lean warehouse and manufacturing environmentEnsured the consistent, reliable and timely supply of quality material (DIFOTIS), using lean-manufacturing techniques, thus ensuring material stock levels, costs and waste were kept to a minimum. This included creating, transferring and sending purchase orders, rescheduling orders and updating prices. I was responsible for forecasting and ordering made-to-order fabricated sheet metal from local New Zealand suppliers. This involved regular supplier meetings to discuss our relationship and how we can work in synergy together and their capabilities to produce the quantities to the specifications we required. I built alliances with suppliers in order to minimize lead times, stock levels and costs (payment terms, price, delivery, quality etc.) Implemented, measured and managed metrics relating to the supply chain including PPV, supplier performance, stock turns, stock value, and stock obsolescence. I volunteered to take on extra duties and resolve the obsolete stock issue in the warehouse that was occupying valuable space. This involved me sourcing the original supplier of the items and negotiating a return and refund or disposing of the goods in an environmentally friendly manner.

Bishop Auckland, Uk

I managed a team of three, this consisted of two Buyers and a Stores Assistant . I was responsible for ensuring the team procured the right goods and services in the right quantities to allow the factory to remain operational 24/7 when required.I utilised a variety of material resource planning (MRP) systems for forecasting stock requirements and ensured they were delivered just in time to maximize the value of warehouse use and time. The Stores section of the organisation that I managed had a value of GBP300,000-600,000 at any one time and I was able to negotiate and influence a number of strategic consumable suppliers to allow us to store consignment stock that was not purchased until required.I introduced key performance indicators to the Procurement Department for the strategic suppliers and regularly reviewed the results with underperforming suppliers. An underperforming supplier is a supplier that received less than 97% in the areas we monitored including elements of the five rights of procurement. Any underperforming supplier was closely monitored with the intention of improving their performance for mutually beneficial reasons.I reviewed the existing Standard Operating Procedures and instructions for the Procurement and Stores Department to reflect what actually happens and the reality of how it functioned. In order to support the application for International Organisation for Standardization (ISO) accreditation, I developed compliant standard operating procedures and updated the departmental instructions to align with them.I was a member of the Disaster Recovery Team for any major issues and quality concerns that occurred and I had to meet with suppliers to resolve quality issues, report associated costs, produce root cause analysis reports, working closely with the Quality Management Team and negotiating for costs to be claimed back.I was also able to create additional revenue for the organisation by on-selling unused cut glass.

Middlesbrough, United Kingdom

I was responsible for accumulating data and completing Pre-Qualifying Questionnaires for new clients and existing clients when the business was tendering for new commercial opportunities. This involved having a good understanding of high quality procurement practices, documentation and knowledge of the scope of works. As part of the process I would issue Request for Quotations to our key suppliers and negotiate with them to obtain favourable rates for the tenders and with manufacturers for rebates and to identify any cost savings and how risks could be mitigated.I issued and reviewed completed Pre-Qualifying Questionnaires and tenders received from suppliers and analyzed the results for the best contract suitable to the business. This involved comparing the goods and/or service cost, rebates available, bulk purchase costs, additional potential cost savings, delivery schedules and charges, supplier reputation and former service levels to H&B Services to ensure fit for purpose goods and services and a value for money contract that can meet the deliverables required.I was accountable for meeting with existing clients and offering a full circle service to ensure we could meet the key outcomes and deliverables of our projects. The highest value client I managed was GBP10 million over a three year term.I was responsible for providing accurate valuations for all clients within a timely manner to ensure a prompt payment could be received. This often involved some negotiations with clients for extra work completed that had not been documented fully by the client or the internal representative.I provided regular work in progress reports to the Executive Management Team and I was an active member of the Senior Management Team. I was responsible for providing the annual budget for the office building and facilities management and ensuring there was no overspend during the financial year it related to.

Middlesbrough, Uk

I was accountable for the procurement, purchasing and expediting of material goods and services with local and national suppliers for just in time deliveries, these were mainly direct to the end users home to meet the H&B Services installers to allow for a fast and efficient service. for a fast and efficient service. I was involved in problem solving and having a good working relationship with suppliers helped with this as it was not uncommon for the client to change their mind regarding goods and/or services and for me to be expected to deliver the changes within a tight deadline.I encouraged the organisation to implement van stock charts and reporting to closely monitor usage and discourage any fraud attempts by installers. I was able to produce van stock reports that highlighted engineers that had a higher than average usage of consumables to allow the organisation to investigate this and rectify any issues. The van charts also encouraged the engineers to be more conscientious of their stock levels to ensure they had sufficient consumables to complete a job on time, first time.I produced key performance indicators for the main strategic suppliers. These were reviewed regularly with the suppliers and an action plan for improvements would be agreed upon and monitored if necessary. Should any of the issues have been caused by my employer I would work closely with the supplier to understand how we could improve our interactions to ensure the issues were not repeated and out reputation as a client could be improved.Due to my reputation as a hard worker and an appetite to progress my procurement career, the organisation provided me with CIPS training starting at level 3 and I was quickly promoted from Procurement Officer to the Assistant Commercial Manager for the organisation.

Darlington, United Kingdom

Maintained accurate stock records through the receipting and processing of goods in and outReduced costs to the business caused by stock control and product shortages.

Darlington, United Kingdom

Introduced new procedures to the 48 Hour Fast Track Team to maximise their productivity and decrease costs to the company.Assisted customers with installation queries and customer care concerns.

Mcips, Purchasing, Procurement/Acquisitions And Contracts Management

CIPS Level 6 CIPS Level 5 CIPS Level 4 CIPS Level 3

10 X Gcse, Gcse

Mathematics; English Language; English Literature; Science; Business Studies; Information Studies; French; German; and Integrated.