Madeleine Svärd Email & Phone Number

Helsinki, Uusimaa, Finland

Helsinki Area, Finland

Providing high-quality administrative support to Partner and team of lawyers. Opening of new assignments and gathering information for KYC process. Handling of extensive and complex international invoicing of assignments including language checks of hour postings. My tasks include also travel management, preparing meeting agendas, preparing of reports, managing calendars, checking of external invoices and drafting and proofreading documents.I’m arranging international events, road shows and coordinating firm participation in conferences like Expo Real and MIPIM.

Espoo

Providing support to General Counsel and 10 lawyers which also includes close cooperation with the members of the board.My main tasks consist of managing independently global signature process (electronic + hard copies) for all global agreements and documents that are sent to legal admin box for signatures. This involves checking of approvals and modifying documents where needed. HMD Global Oy is a start-up company with a fast-growing business so the volumes are high and urgent handling is required. I’m also managing the legalization of global documents with included payments independently.I have built a SharePoint application for archiving together with IT-team where I archive all the signed documents under two different entities.I’m assisting all our global business teams with the visa- and invitation letters needed for their business travel and also with templates and trade register extracts.Furthermore I’m checking and processing the invoices of the legal team and communicating with legal firms and authorities.I'm also coordinating translations and due diligence requests.

Espoo

Providing day to day Paralegal support to the team manager and team members.My main tasks consist of giving paralegal support to the Polku Program with a focus on managing the hardware asset sales process with participants, which includes processing all purchase requests from the participants, as well as drafting and executing hardware asset sales agreements.Furthermore, I have created new PO's and new vendors in the internet based tools and worked together with the accounts payable team and vendors regarding registration and submitting invoices into the invoicing tool. I have also co-operated with the finance department and vendors used by Microsoft in order to get unpaid invoices paid when something has failed in the process. Assisting the litigation team with multi-year PO’s and invoices has also been part of my tasks.Supporting the Redmond litigation team with preserving materials and files from staff leaving Espoo with a hold notice has been a part of my recent activities as well as assisting the team with practicalities regarding external audits.I have globally helped team members to locate agreements in the Contract Web and LEO and archived agreements through the Contract Web request and also acted as key-user as well as assisted in the signing process of new agreements.I have managed requests to one of the Microsoft’s vendor process regarding the use of its tools and components and taken care of the filing of documents and the resource box.Updating and adding documents and information to the Sharepoint pages of the team as well as assisting the manager and team with travel and meeting arrangements and expense reports have also part of my regular tasks.

Espoo

Transferred from Nokia Oyj to Microsoft Mobile during the acquisition 25.4.2014.Handling travel-, meeting and moving arrangements for manager and teams (Operations +ECO), calendar management, give office & tools related support, DHL posting, end to end handling of complex purchase order process for supplies and services, checking invoices from external law firms, personal assistance of manager, internal customer service, independently handling the signing of various agreements, archiving agreements with LEO tool, acting as LEO helpdesk key user and giving access to users and helping with questions, assisting team members, handling expense claims, updating organization charts, handling legalizations of documents with Ministry of Foreign Affairs and Embassies, assisting with practicalities regarding litigations. I have also built Share point pages for the teams.Also arranging with the practicalities for newcomers when joining the teams.

Sourcing Legal Team: Travel-, meeting and moving arrangements for manager and teams, calendar management, give office & tools related support, DHL posting, end to end handling of complex purchase order process for supplies and services, checking invoices from external law firms, personal assistance of manager, internal customer service, independently handling the signing of various agreements, archiving agreements with LEO tool, acting as LEO helpdesk key user and giving access to users and helping with questions, assisting team members, handling expense claims, updating organization charts, handling legalizations of documents with Ministry of Foreign Affairs and Embassies, assisting with practicalities regarding litigations. I have also built Sharepoint pages for the teams. Since spring also assisting VP for Ethics and Compliance and his team in the tasks mentioned above and also assisting in different projects,.such as coordinating the global testing of the Nokia Compliance helpline.

Europe Legal Team:Travel-, meeting and moving arrangements for manager and team, calendar management, give office & tools related support, DHL posting, end to end handling of purchase order process, checking invoices, personal assistance of manager, internal customer service, independently handling the Eurasia+ Europe signing desk for agreements, archiving agreements with LEO tool, assisting team members also located in Europe, handling expense claims, assisting with customer complaints from Kuluttajariitalautakunta, assisting with practicalities regarding litigations.

RTA team: Travel-, meeting- and moving arrangements, purchasing, checking invoices, applying access rights, arranging catering and team building events, information sharing, inducting new comers, assisting manage and team, internal customer service and maintaining distribution lists.

Internal and external customer service, invoicing, shipping parcels, meeting and travel arrangements.

Vantaan Täydennyskoulutuslaitos

Arranging independently all the practicalities for the courses, invoicing, internal and external customer service.

Handling the switchboard, typing teaching material, internal and external customer service.

Handling all the practicalities with the registrations and payments to the courses.

Customer service

Customer service at the bakery and café.

German Studies

Vocational Qualification In Business And Administration, Marketing

Matriculation Exam