Madhushan Tirimanne Email and Phone Number

Managing over 60,000 sq ft, supporting 700 + Employees.Managing foreign travelsCoordinating cleaning, catering and parking servicesorganising security and general administrative servicesManaging building maintenance activitiesEnsuring that facilities meet Global regulations and environmental, health and security standardsAdvising on energy efficiency and cost-effectivenessTransport Management

Managing over 50,000 sq ft, supporting 550 + Employees.Facility Management and General AdministrationHealth & SafetyTransport ManagementTravelProjects - setting up office spaceVendor ManagementCost OptimaizationQuality ImprovementEmergency Response

• Responsible for preparation of the administration budget. • Responsible for all travels and guests houses and vehicle utilization and their maintenance. • To ensure effective control and regular monitoring of all the Admin related expenses and report the same to Head of the department. • Prepare documents for all admin related procedures and ensure the same is strictly followed. • Ensure that the statutory requirements related to the admin function are complied with by Interfacing with Legal department.• To ensure that the Facility is kept and maintained to the world standards, no failures on Electro- mechanical services and other maintenance services.• Ensure resolution to day-to-day issues.• To ensure timely food arrangement, strict monitoring & vigil for better food management in the Cafeteria.• Developing stable and reliable vendors constantly keeping in view the cost and quality factors. Purchase of office automation equipments, consumables, stationery, etc• Take feedback from the internal customers and ensure maximization of the satisfaction.• Interface with procurement in evaluation of facility related contracts.• Ensure the physical security of the facility and the employees. Access control system management.• Ensure smooth functioning of the operations & close monitoring of vehicle utilization.

SPECIFIC RESPOSIBILITIES AND DUTIES:Cost optimization [Cost for running the facility (Energy, EM- Manpower+ Consumables, Communication ,Transport, Office supplies, Housekeeping- Manpower + Consumables, Courier /Coffee/Tea, AMC)]Vendor Management [Valid PO's in place for services /Invoice pending payments/ vendor escalations]Monitoring/mapping/maintaining & reporting on Access control systemProject Coordination on partitioningCoordinate with landlord (Orion City-IT Park) for all admin related worksWork space maintenance checks (chairs, rooms, etc)Ensuring proper allocation of cubicles and seating.Over viewing and inspecting CCTV command centerPlanning for space requirements and proper space utilization as well as tracking and reporting on space utilization.Planning for building maintenance such as air conditioning, re-painting, lighting, etc.Supervising the security services.Managing the telephone services.Ensuring that the work environment is properly maintained and is clean including conference rooms, furniture, etc.Planning and carrying out the administrative arrangements for client visits.Ensuring the quality and on time delivery of meals, for example lunch, tea, snacks, etc. Ensuring adequate supplies of drinking water, office supplies and first aid.Coordinating and tracking machine (computer) movementCoordinating distribution of post and faxes.Handling incoming and outgoing couriers.Ensuring proper functioning of office transport (shuttle) serviceAllocating parking permitsAttending to ad-hoc requests

• Monitoring/mapping/maintaining & reporting on Access control system• Project Coordination on partitioning• Work space maintenance checks (chairs, rooms, etc)• Ensuring proper allocation of cubicles and seating.• Over viewing and inspecting CCTV command center• Planning for space requirements and proper space utilization as well as tracking and reporting on space utilization.• Planning for building maintenance such as air conditioning, re-painting, lighting, etc.• Supervising the security services.• Managing the telephone services.• Ensuring that the work environment is properly maintained and is clean including conference rooms, furniture, etc.• Planning and carrying out the administrative arrangements for client visits.• Ensuring the quality and on time delivery of meals, for example lunch, tea, snacks, etc. • Ensuring adequate supplies of drinking water, office supplies and first aid.• Coordinating and tracking machine (computer) movement• Coordinating distribution of post and faxes.• Ensuring proper functioning of office transport (shuttle) service• Allocating parking permits• Attending to ad-hoc requests

• HR Functions • Planning for building maintenance such as air conditioning, re-painting, lighting, etc.• Supervising the security services.• Managing the telephone services.• Ensuring adequate supplies of drinking water, office supplies and first aid.• Coordinating distribution of post and faxes.• Ensuring proper functioning of office transport service