Madison Valente Email and Phone Number

- Prepare Contract documentation for procurement of goods and services- Ongoing Contract management including variations, extensions and CPI adjustments- Experience in Tenders, Quotations, Panel Arrangements and Waiver Contracts- Development of specifications and price schedules to meet requirements- Assist with management of contracts in OCi system- Participation in evaluation and start up meetings with both internal and external stakeholders- Use of ECM to capture procurements related communications, records and documentation- Development of knowledge in areas of engineering, construction, parks and facility maintenance

- Ability to adapt to changing circumstances in a fast paced environment - Act as point of contact directing phone/email/mail enquiries and information - Development of effective relationships with internal and external customers- Liaise with external contractors to schedule consultants/resources- Manage security access, collect activity reports and distribution to relevant staff- Coordination of schedules, room bookings, multiple email inboxes/calendars - Development and refinement of business unit and team processes to increase efficiency- Preparation and circulation of board packs, agendas, minutes and actions- Drafting of documentation and use of discretion when handling sensitive/confidential information- Document and records management in ECM- Monitoring and collation of documents e.g. registers and reports- Overseeing of timesheet completion & process associated data for reporting- Service desk extraction and manipulation of data in Excel- Assistance provided to Business System Analysts for project activities- Management of project team's internal website to keep up to date - Preparation of team promotional material for distribution to the wider organisation- Raising and processing of purchase orders for goods and services- Backfill of Project Coordinator (Supervisor) tasks and activities

A 5 week secondment to the Construction & Maintenance team of the City of Swan allowed further experience in the administration field, the opportunity to learn about the Operations Division and support the external teams. As this was a part time secondment I was required to arrange my work schedule to accommodate for both primary position and secondment within normal full time hours (two roles within one set of hours). Below is a list of some of the tasks I completed while in this role:- Quickly learn new processes and procedures to support team and division- Monitoring of multiple email inboxes and directing customer support calls- Liaise with contractors, supervisors and customer service staff over the phone - Drafting of contract termination and extension letters- Make updates to contractor details in the Contract Book and version in ECM- Assigning supplier invoices for approval and processing- Creation/assignment of resident work requests & staff NOW forms in Pathways- Raising hazards in CiA interface for action- Processing of after hour callout forms as per procedure- Collection and collation of staff timesheets

I currently works as a Volunteer Teacher at a local dance school based in the Swan Valley. This position provides the opportunity to explore my creativity while investing in that of my students. A sample of my skills developed via this position and tasks performed are as follows:- Understanding of the importance of the arts for mental and physical well being- Work as part of a teaching team to create a positive learning environment- Apply various teaching techniques, while catering to student skill sets- Successfully communicate and mentor students of varying age levels - Distribute exam music, theory and learning materials to students- Arranging rehearsals, performances, concerts, competitions etc.- Prepare choreography for group and competition routines

A four month secondment to the Community Development team of the City of Swan allowed further experience in the administration field, the opportunity to learn about the Lifespan sector and support the community. As this was a part time secondment I was required to arrange my work schedule to accommodate for both primary position and secondment within normal full time hours (two roles within one set of hours). Below is a list of some of the tasks I completed while in this role:- Provide administrative support to CD Officers and Coordinator- Preparation of team meeting agendas and minutes- Identification of process inefficiencies and carrying out alterations to improve- Assist in community event planning and delivery- Arrange flyers for community mail drops- Communication with local performers, stallholders and vendors for events- Raising and payment of requisitions for community groups, goods and services- Develop EOI and event budget templates for planning of future events- Develop an invoice template for local businesses requiring assistance with meeting ATO requirements - Create dashboards to collate event data from feedback forms - Processing of staff and community feedback into dashboard presentations- Arrange and order catering for workshops, working to dietary requirements

After completing my studies finding work within the Design/Building Industry became a priority, as to continue developing and refining industry skills and knowledge. Being offered a position at Design Pitch gave me the opportunity to experience the residential sector of the industry, fittingeffortlessly into a small team. Work at Design Pitch included both Design and Drafting elements, requiring me to produce work fitting the briefs of clients while at the same time adhering to planning and building codes. Preparation of design, planning and building drawings sets has given me a comprehensive understanding of detail, technique, style and presentation. Extended time in this position found me engaging in a range of projects ranging from new residential homes, ancillary accommodation and multiple/grouped dwelling developments to renovations and first floor additions. A sample of my developed skill set is as follows:- Communicate effectively with clients, council representatives and building contractors- Management of multiple client projects and documentation- Adaptability shown to learn new programs quickly- Preparation of design, planning, building drawings and 3D modelling - Use of photography and Photoshop to prepare project visualisations- Understanding and application of planning regulations and building codes- Preparation of variation reports for planning approval- On-site measuring and consultation- Material and product research to present to clients

Working as a supervisor within the retail sector has given Madison the skills required to effectively run a team environment while further developing her efficient customer service and sales proficiency.

Working as part of a team within the retail sector has given Madison effective communication skills and the ability to encourage a positive work environment.