Madison Spears Email & Phone Number

Dallas, Tx, Us

Irving, Texas, United States

Irving, Texas, United States

Irving, Texas, United States

Dallas, Texas, United States

- Coordinate all in-store events at each of the 18 locations across Texas- Secure vendors for each event (catering, photographers, DJ's, photo booths, valet, etc.) - Collaborate with the creative team on all event collateral needing to be produced- Manage and track each event budget from start to finish

Dallas/Fort Worth Area

- Independently develop, plan, and execute meetings and events for pharmaceutical clients- Establish meeting databases including set up, invitations, participant information and event reconciliation through Cvent- Manage attendees and the associated aspects (itineraries, rooming lists, special needs, dietary requirements, attendee communications, etc.)- Work with meeting sites managing attendee participation- Track and manage air, hotel, ground and additional vendors, attrition, cancellation and payment schedules- Negotiate and purchase ground transportation, decor, printing and air transportation- Create, design and manage all aspects of each program (food and beverage, activities, transport, design theme etc.)- Travel on-site as directed and serve as the program lead while managing the on-site team, client briefing and debriefings- Manage overall meeting budget and review and audit the program related billing for accuracy- Develop and maintain key client and supplier relationships

Dallas, Texas, United States

Dallas, Texas, United States

The same duties as an Event Coordinator, in addition:- Produce events as the sole point of contact for the company

Dallas/Fort Worth Area

- Schedule consultations with brides and clients- Meet and assist in booking clients for floral and design services- Create custom event design proposals and floorplans using Social Tables software - Build and maintain relationships with potential clients, current clients and vendors- Oversee vendors on event days to ensure client expectations are met- Design and produce 40-50 luxury weddings and events each year in the DFW area- Attend networking events to maintain a strong connection with vendors in the industry- Manage all PR opportunities, wedding magazine submissions and social media accounts

Dallas/Fort Worth Area

- Handled all PR opportunities and social media for Jordan Payne Events- Attended client meetings, site visits and appointments with vendors- Assisted with coordination for high-end luxury weddings and charity events in Dallas- Created timelines, floor plans and other documents for clients- Researched vendors for different events coming up

New York City

- Researched vendors in various locations- Worked on-site at various locations setting up creative presentations for clients- Created and maintained the production kit for upcoming events- Ordered multiple items for the office- Assisted Event Producers in making menu, venue, vendor, etc. selections- Ran errands for in-house meetings and gatherings- Ordered rental items for events- Assisted Event Producers in daily tasks

Bryan, Texas, United States

- Ensured events were properly staffed, had all the necessary supplies/rentals, and clients are satisfied- Constructed all checklists, vendor lists, timelines, and floor plans for events- Scheduled and conducted client meetings- Assisted the owner and florist as needed- Fulfilled obligated duties per Astin Mansion a "Day Of Coordination" Package- Presented at all meetings and day of wedding to ensure execution- Ensured all details were documented, confirmed, and executed- Ensured the client’s vision for their wedding was effectively executed - Coordinated with the client's outside vendors- Coordinated all vendor deliveries- Answered phone calls in the office and distributed messages- Monitored incoming emails and responded or forwarded as required- Coordinated and organized appointments and meetings - Monitored and maintained office supplies and equipment

Bryan, Texas, United States

The same duties as an Intern, in addition:- In charge of interns and their duties for each event- Delegated tasks to interns throughout the event to ensure tasks were getting done- Made sure the upkeep of the venue is well throughout the event

Bryan, Texas, United States

- Assisted the coordinator in the set-up, execution, and break-down of events- Followed all Astin Mansion event procedures and standards- Event duties included: time-line management, hostess, directing guests, preparing catering items, serving on the buffet line, busing tables, cutting/serving cake/dessert, etc.- Provided services upon client's request- Maintained a positive attitude when interacting with clients, guests, and other staff members- Performed wait staff/serving etiquette- Kept the Coordinator informed of the progress of the event and any concerning issues- Followed all instructions from the Event Coordinator- Performed general office duties which included filing, copying, printing, and organizing

Houston, Texas Area

Bridal Extravaganza Show, Logistics Coordinator- Monitored and communicated via email with vendors and attendees- Worked with vendors for numerous prizes awarded at the show - Performed various office duties- Made kits for exhibitors- Planned all social media ticket giveaways- Booked celebrity speakers- Made accommodations for the speakers- Handled the logistics of the event- Coordinated Billboard Bride - a consumer promotion where brides apply to appear on billboard. These duties included interviewing brides at the live event, coordinating semi-finals and finals.Texas Weddings Magazine, Managing Editor- Directed editorial for quarterly, state wide publication- Coordinated with staff, freelance writers and photographers- Wrote several Real Weddings and other articles- Contributed ideas to layout and design- Traveled on a press trip to the Marco Island Marriott Resort- Interviewed celebrity event planners, Sharon Sacks, David Tutera, and Randi Lesnick- Approved all pages of final publication

Bachelor’S Degree, Recreation, Parks And Tourism Sciences

Activities and Societies: Best Buddies International, Student Event Planners Association - TAMU Chapter, Student Event Planners.

High School

Activities and Societies: Deer Park Escorts Drill Team 2010-2012, Social Officer Executive 2010-2011, Social Officer Vice President.