Maha Abdallah Email and Phone Number

• Responsible for conducting market research for the procurement of goods and services.• Preparing and reviewing ToRs and all agreements related to the administrative and logistical aspects of the project.• Handling the procurement of goods and services/contracts. • Conducting inspections of procurement when delivered and ensuring that the products are high quality and that the services are received in full by following up with the technical team on the deliverables and checking the invoices related to contracts.• Ensuring that the procurement of goods and services for the project is done according to GIZ rules and regulations.• Monitoring the changes in GIZ Processes and Rules Tool (P+R) in relation to procurement, contracting and administration• Collecting travel settlements, review their correctness, and submit to the Country Office• Monitoring the availability of project consumables and compile procurement needs• Ensure proper filing for procurement of goods and services.• Coordinating travel arrangements for project staff and selected partners• Preparing and organizing project related events, in agreement with the project manager and team members such as conferences, workshops, trainings, internal meetings, team building events etc.• Organizing logistics of activities of projects and selected partners (accommodation, travel arrangements etc.)• Supporting other Projects with training on procurement• Assisting the country office in the technical assessments of the bids related to framework agreements.

● Provide administrative and secretarial support to the Secretary General● Prioritize and ensure that reports, business papers and correspondence are dealt with efficiently and promptly● Advise the Secretary General of matters requiring personal attention, with associated deadlines and preparing relevant documentation.● Anticipate needs of Secretary General and take steps to meet those needs. deal with issues appropriately when SG is not available. keep all information confidential.● Provide administrative support and clerical support to the meetings● Take notes or minutes when required.● Check details in all paperwork working with others as necessary.● Identify and take any follow up action arising from the notes that are required.● Provide administrative support to other staff members as directed by the SG.● Deal with correspondence addressed to the SG● Prepare letters and presentations for SG● Manage communication to SG by screening calls,letters and emails. determine which require priority and bring to SG's attention and which communication is appropriate to deal with independently.● Carry out special projects as allocated by SG● Carry out research and analysis that may be needed for projects● Communicates with visitors to achieve aims of projects● Monitor progress of projects allocated to staff by SG. Prepare reports to SG on progress and implement any actions

● Provide administrative and secretarial support to the Secretary General● Prioritize and ensure that reports, business papers and correspondence are dealt with efficiently and promptly● Advise the Secretary General of matters requiring personal attention, with associated deadlines and preparing relevant documentation.● Anticipate needs of Secretary General and take steps to meet those needs. deal with issues appropriately when SG is not available. keep all information confidential.● Provide administrative support and clerical support to the meetings● Take notes or minutes when required.● Check details in all paperwork working with others as necessary.● Identify and take any follow up action arising from the notes that are required.● Provide administrative support to other staff members as directed by the SG.● Deal with correspondence addressed to the SG● Prepare letters and presentations for SG● Manage communication to SG by screening calls,letters and emails. determine which require priority and bring to SG's attention and which communication is appropriate to deal with independently.● Carry out special projects as allocated by SG● Carry out research and analysis that may be needed for projects● Communicates with visitors to achieve aims of projects● Monitor progress of projects allocated to staff by SG. Prepare reports to SG on progress and implement any actions

● Administer and score applicants tests● Coordinate appointments● Assist in conducting orientation for new employees● Maintain employee information● Provide secretarial support ● Maintain quality service by helping employees to maintain organization standards● Process documentation and prepare reports related to personnel activities● Coordinate HR projects and take minutes● Deal with employees’ requests● Assist in payroll preparation by providing relevant data (absence, bonus, leave…)● Communicate with public services