Maia Gamboa Email & Phone Number

New York, Ny, Us

United States

Proficiently manage and maintain executives' complex calendars, scheduling meetings and travel arrangements, coordinating with internal and external stakeholders to prioritize and organize daily schedules.• Complete a broad variety of tasks to facilitate the executives’ projects and vision for the organization including assisting with BOD presentations, producing reports and documents, and collecting and preparing information for meetings with internal and external parties.• Assist in coordinating and tracking various projects, maintaining timelines, and following up on action items.• Proactively identify potential issues or bottlenecks in projects and implement solutions to ensure smooth project flow and timely completion.• Provide comprehensive research and data analysis to assist executives in making informed decisions regarding projects and initiatives.• Support in expense tracking, processing reimbursements, and managing budgets.

New York, New York

• Direct support to CSO and team including calendar management, domestic & international travel, expense reports• Oversaw and managed all office operations for Sourcing, Supply Chain/Operations and Tech Services teams• Conserved the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance• Managed sensitive matters with an elevated level of confidentiality and discretion especially decisions directly affecting the global operations of the company• Prepared presentations for BOD meetings, agendas, reports, special projects, and other documents in support of goals for the organization• Event coordination for quarterly market week finding cost saving hotel group rates, client dinners and social events • Aided in the facilitation of multiple office moves and renovations • Monitored costs and expense reports, negotiated contracts for Trend Services • Created Original Shoe database for our brand portfolio with cost savings of $5K for sample budgets • Functioned as a liaison to Trend Services vendors to setup e-learning online classes and company-wide workshops; maintained company trend contracts, process invoices, and oversee webinars

• Served as liaison between clients and owners; generated leads and maintained client accounts• Managed calendars; scheduled appointments, meetings, and conference calls • Coordinated travel arrangements for owners and speakers; booked flights, hotels, and ground transportation • Collaborated with team on special projects related to advertising and marketing; created collateral materials including brochures, banners, flyers, and postcards• Provided clients with problem solving resources to resolve issues • Facilitated day to day business activity and developed database management system

• Provided comprehensive administrative support to Managing Director and direct reports • Answered and screened a high volume of phone calls and emails; responded to inquiries and requests• Composed and distributed correspondence on behalf of Executive, maintaining confidentiality • Managed calendars; scheduled internal and offsite meetings and conference calls• Coordinated travel arrangements; booked flights, hotels, ground transportation and prepared detailed itineraries• Reserved conference rooms, arranged audio/visual equipment and coordinated catering • Prepared documents, memos, and presentations; distributed accordingly

• Provided administrative support to the Director; served as gatekeeper, maintaining confidentiality• Answered and screened phone calls and emails, responded to inquiries and managed requests• Managed calendars; scheduled internal and offsite meetings and appointments

• Maintained office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.• Adhered to company standards and service levels to increase sales and minimize costs, including food, beverage, supply, utility and labor costs. • Designed and implemented office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.• Maintained office staff by assisting in the recruiting, selecting, orienting, and training of employees.• Maintained an accurate and up-to-date plan of staffing needs. Prepared schedules and ensured that the restaurant is staffed for all shifts.• Contributed to team effort by accomplishing related results as needed.

Bachelor Of Applied Science (B.A.Sc.), Finance, General

Activities and Societies: Alpha Kappa Psi

Bachelor'S Of Finance, Finance, General

Activities and Societies: Alpha Kappa Psi, Filipino Society