Main Faisal Shamas Email and Phone Number

• Collect and process AMD payments • Collect and process Firm payments • Reconcile the firm payments and liaison with firms to resolve discrepancies• Process debit memos in CRM & GP and refunds when requested • Process credit memos and rebills for member status changes and ensure member renewal records are properly updated. • Ensure credit memos are authorized • Perform daily credit card reconciliation • Follow-up on bank reconciling items related to cash receipts on a daily basis. • Reconcile daily cheque deposits to ensure bank reconciliation is up to date on a daily basis • Cross check the work of other co-workers and post batches. • Coordinate with IS to diagnose and resolve system errors (CRM and GP).• Track daily cheque payments • Liaise with Registrar regarding any payment issues • Resolve member email and telephone inquiries; • Store electronic and paper documents as per Document Retention Policy • Provide daily AMD reporting

• Verify invoice accuracy, coding invoices, obtaining approvals and coding of invoices and entering into SAP System,• Follow-up with consultants/vendor for inquiries or discrepancies• Reconcile progress billing invoices to contracts to ensure accuracy and completeness• Assisting Finance department to ensure accurate flow of invoices per deadlines and urgent requests• Liason with project development teams and handling vendor inquiries• Printing cheques, obtaining bank drafts and processing wire transfer payments• Able to process invoice in a multi-currency as per company standard exchange rates• Checking for accuracy on Purchase Orders and Contracts that are submitted to accounting• Response to the problems and provide quick resolutions and recommendations• Become trusted partner to the HUN and vendors• Accurate and timely invoice processing in SAP system to achieve payment terms• Be proactive to ensure due dates are met for tax fillings and all utilities invoices• Contribute to the timely and accurate reporting of financial results• Managing the invoice process end to end• Keeping the vendor accounts current and up to date• Communicating with internal and external customers

• Prepare monthly reconciliation of accounts payable related to inventory• Reconcile vendor statements and address all pending credit cards• Maintain financial records for clients companies by analyzing balance sheets and general ledger accounts. • Reconcile bank statement by comparing transactions to the general ledger • Maintain accounting documents and record, ensuring all files are up to date • Prepare bank deposits• Assist with day-to-day operations of the finance department, including reports generation, budget review etc.• Prepare the monthly summary report of bank reconciliation • Prepare the weekly and monthly staff expense report• Reconcile processed work by verifying entries and comparing system report to balance. • Assist in coordination and completing the month end and year end book close • Receive and process all expense claim form and requests for payments• Ensure all purchase invoices have been authorized and coded before entering onto the purchase ledger• Enters all accounts payable (A/P) weekly or monthly invoices to the system.

• organise and facilitates meetings, conferences, and other special events, as required.• Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the office.• Assists with project development and planning to ensure more efficient service and organization of the office.• Composes and prepares written documentation and correspondence for the office; incoming and outgoing correspondence and prepares responses as appropriate.• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.• Conduct research regarding documents needed, data, press releases, newspapers etc. on request by the Dean.• Summarize the Key statement and findings (executive summary) of GIZ’s publication on Vocational education.• Planning Meetings, visits, conferences, including all practical logistics (arrangements, room reservations, attendance e.g. during weekends).• Prepare the minutes of the Academic Board Meeting, Deans office meeting, working on process and update the organizational chart according to the staff plan• Participating in procurement activities and coordinate the group ministerial correspondence ensuring relevant input in received from staff concerned