Processing RFI, Submittals, greeting clientels, assist PM and Supers in running the office, Ordering supplies

Established and implemented an inter-disciplinary, office-wide Construction Administration procedure.Performed all aspects of Construction Administration, including, processing hundreds of Submittals and Requests for Information (RFI's) for review, tracking revisions through approval while maintaining concise logs.Responsible rentention of all project related documentation including , Submittals and Requests for Information (RFI's), Acted as a liaison between field personnel and… Show more Established and implemented an inter-disciplinary, office-wide Construction Administration procedure.Performed all aspects of Construction Administration, including, processing hundreds of Submittals and Requests for Information (RFI's) for review, tracking revisions through approval while maintaining concise logs.Responsible rentention of all project related documentation including , Submittals and Requests for Information (RFI's), Acted as a liaison between field personnel and Architects/Engineers.Responsible for generating filing system for tracking contractor safety reports, submittals, RFI, correspondence, Contracts.etc.Prepare Payment Requisition, Purchase Order, Work Order and MSA Show less

EXPERIENCE Bovis Lend Lease LMB, Inc. New York 2003-2010Administrative/Project Assistant• Ensured front desk and telephones are covered during work hours, screened and transferred calls• Under minimum direction and acting with considerable independence, complied and solicited bid packages to bidders• Prepared and processed pre-qualified contractors, and controlled inspection consultant• Tracked and updated contractors, sub-contractor, controlled inspection bond… Show more EXPERIENCE Bovis Lend Lease LMB, Inc. New York 2003-2010Administrative/Project Assistant• Ensured front desk and telephones are covered during work hours, screened and transferred calls• Under minimum direction and acting with considerable independence, complied and solicited bid packages to bidders• Prepared and processed pre-qualified contractors, and controlled inspection consultant• Tracked and updated contractors, sub-contractor, controlled inspection bond, insurance and work permit• Performed reference checks on contractor, sub-contractors, controlled inspection consultant• Verified contractor and sub-contractor certified payroll. Monitored and track M/WBE certificate• Organized and coordinated meeting room and supplied appropriate materials for meeting• Ability to multi-task, remain highly organized; maintained discretion toward confidential information, and remain positive in fast-paced environment• Handled daily office management duties including interacting with vendors, owners and tenant• Act as a liaison between construction management, tenants and owners• Entrusted to manage office in the managers’ absence. Provide timely, courteous and knowledgeable response to information requests• Proficient in typing change orders, RFI, project meeting minutes, copying, faxing, and prepared correspondence, email and memos• Maintained filing system, includes set up of new files, filing reports, permits, bonds, and correspondence and maintained a file list• Prepared shipment labels for all outgoing packages (FedEx, UPS, USPS, DHL, etc.)• Sort and distribute mail as well as any deliveries (office supplies)• Ensured efficient office operation focusing on quality and acting within company guidelines and procedures• Act as point of contact for all field offices• Maintained a professional appearance with internal and external customers and work environment Show less

Ensured front desk and telephones were covered during working hours; screened and directed callsHandled daily office management duties including interacting with vendors, general contractors, sub-contractors, owners, and tenantsProcessed expense reports and bi-weekly time sheetCollaborated with over 700 laborers, general contractors, sub-contractors tenants on a daily basisPrepared and processed pre-qualified contractors, controlled inspection consultants, and complied and… Show more Ensured front desk and telephones were covered during working hours; screened and directed callsHandled daily office management duties including interacting with vendors, general contractors, sub-contractors, owners, and tenantsProcessed expense reports and bi-weekly time sheetCollaborated with over 700 laborers, general contractors, sub-contractors tenants on a daily basisPrepared and processed pre-qualified contractors, controlled inspection consultants, and complied and solicited bid packagesProcessed requisitions, resolved tenant complaints, organized and order office suppliesCollected and distributed incoming/outgoing mail, including Federal Express, DHL, and UPS packagesArranged and scheduled weekly and monthly meetings, typed change orders, project meeting minutes, copying, faxing, and preparing correspondenceOrganized and coordinated meeting room and supplied appropriate materials for meetingsMaintained filing systems, set up new files, and maintained a file listMaintained a professional appearance and work environmentPrinted and bound presentation materialTracked and updated permit logsActed as a liaison between construction management, tenants and NYCHA ManagementPerformed reference checks for contractors and subcontractorsVerified certified payroll, monitored and tracked M/WBE certificate Show less

Department of Corrections, Lauderhill, FL 1991-2002WPSOS/Sr. Clerk/Assistant Supervisor• Interviewed offenders/parolees/probationers to determine their proper location and processed paperwork• Collected Court ordered payments and posted to individual account and created records for future references• Entered payment on Court payment system and prepared daily bank deposit• Entered progress reports and drug testing reports into computer• Proficient in typing… Show more Department of Corrections, Lauderhill, FL 1991-2002WPSOS/Sr. Clerk/Assistant Supervisor• Interviewed offenders/parolees/probationers to determine their proper location and processed paperwork• Collected Court ordered payments and posted to individual account and created records for future references• Entered payment on Court payment system and prepared daily bank deposit• Entered progress reports and drug testing reports into computer• Proficient in typing warrant/affidavit/Presentence Investigation reports, memo, correspondence• Entrusted to manage office in absence of supervisor’s absence. Monitored and distribute daily work to staff• Prepared and processed weekly timesheet Show less