Executive Assistant to President/COO & CEO 1999 - 2015Corporate Office Manager 2007 – 2015 Provided professional administrative support to COOs/CEOs, English and Japanese speakers.• Managed senior executives’ day-to-day schedule• Handled busy executives’ elaborate travel arrangements• Organized onsite/offsite meetings of various sizes• Took meeting minutes for weekly executive meetings• Prepared expense reports, purchase orders, and presentation materials for executives• Facilitated corporate approval process by coordinating with Tokyo HQ and affiliated group companies Assisted transferred employees from Tokyo HQ.• Updated corporate guidelines for Japanese expats• Coordinated with Tokyo HQ’s HR team: prepared and processed expats’ salary/special benefits requests for Payroll team; collected and analyzed local cost of living information; worked with CPA in preparation of income tax returns for expatsManaged business travel procedures.• Updated travel policy• Negotiated agreements with travel agencies, airlines, and hotels• Custodian of the online business travel booking and pre-trip authorization systemSupervised Facilities Department.• Oversaw Facilities team to run daily occupant services• Responsible for office environment and office space planning• Represented the company in resolving all occupant issues and lease matters with the building management• Maintained office security by controlling access card reader system for employees, vendors, and visitors• Kept service maintenance current for office equipment, HVAC system, UPS, and pre-action units