Mali Shaheed Email & Phone Number

Manage the Admin team’s work distribution to reflect the day-to-day of maintaining an effective and efficient administration provision.RequirementsResponsible for the lean agenda identifying cost savings and leaner ways of working, including centralisation of tasks where appropriate.Sustain the office inventory and reorder supplies as needed.Serve as point of contact for office maintenance, supplies, printing, and billing.Provide a genuine and friendly greeting to all visitors at the front desk.Organize procedures related to the workplace health & safety, fire.

Answer and direct phone calls in a polite and friendly manner.Welcome visitors in a warm and friendly manner and answer any questions visitors have.Maintain reception area and all common areas in a clean and tidy manner at all times.Manage storage and inventory of purchases and replenish as needed.Maintain the general office filing system.Check benefits from all insurances for all patients in a timely manner.

Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer.Keep detailed and accurate records of visitor requests and of calls received.Receive deliveries; sort and distribute incoming mail.Take inventory of supplies and restock as needed.

Provided administrative support for the department Director and Managers as needed.Prioritized work according to departmental needs; determines workflow and develops solutions.Received, sorted, analyzed, and summarized material for the preparation of reports; maintains department records.Prepared advanced word processing, spreadsheet, and presentation documents as assigned including manuals, brochures, reports, budget documents, and PowerPoint presentations.

Maintained files and records so they remain updated and easily accessible.Sorted and distributed incoming mail and prepare outgoing mail (envelopes, packages, etc.).Make special arrangements for office personnel and guests.Completed work schedules, managed calendars and arranged appointments.Processed and prepared documents, such as business forms and expense reports.