Sales Administrator at Saudi Business Machines - SBM

 Reporting to Branch Manager. Ensuring timely & cost effective procurement of products and services. Ensuring that procured commodities either products or services meets quality standards. Receive and issue finished goods at warehouse, maintain inventory physically as well as in system. Planning warehouse daily operations for inbound / outbound stock movements. Arranging shipments for export purposes and coordination with operations team for smooth export of shipments. Monitoring and placing requirements on basis of minimum stock level requirements. Highlighting, follow-up and solve any discrepancies in receipt of material. Ensuring necessary follow up to expedite the procurement of commodities. Keeping all the concerned parties in organization updated with procurement activities. Compiled existing supplier’s data in order to have information readily available for future procurement needs. Searching new suppliers and adding them to our supplier’s related data for procurement needs. Floating inquiries to the suppliers to get the quotations for required commodities. Preparing purchase orders with technical specifications of the required items and other terms and conditions. Streamline procurement activities to make sure the suppliers get their payments within agreed time frame. Arranging meetings with suppliers when needed, to keep them updated regarding our organization’s needs. Preparing reports related to procurement & warehouse activities.

 Reporting to Spare Parts and Service Manager. Ensuring compliance of company policies throughout the procurement cycle. Ensuring timely & cost effective procurement of spare parts and services. Ensuring that all the procured commodities either parts or services meets quality standards. Develop & monitor metrics to ensure requisitions are acted upon in a timely manner. Ensuring necessary follow up to expedite the procurement of commodities. Compiled existing supplier’s data in order to have information readily available for future procurement needs. Searching new suppliers and adding them to our supplier’s related data for procurement needs. Floating inquiries to the suppliers to get the quotations for required commodities. Preparing purchase orders with technical specifications of the required items and other terms and conditions. Follow up with the suppliers in case there is any issue. Preparing reports related to procurement activities.

 Reporting to General Manager. Responsible for registration of our organization at customer portals. Arranging the required documents for uploading at customer portals for registration. Floating RFI / RFQ to suppliers whenever any demand is received from our customers. Ensuring necessary follow up to expedite the procurement of commodities. Bring existing supplier’s data in manipulatable form in order to have suppliers related data in usable form. Searching new suppliers and adding them to our supplier’s related data for procurement needs. Preparing reports related to procurement related activities.

 Reporting to Procurement Manager. Working in SAP's module related to procurement. Make sure that procurement related activities are in compliance with company policies. Make sure that appropriate approvals hierarchy has been followed for all the purchase orders. Verifying / checking the completeness of supporting documents related to procurement transactions. Focal person to help / guide new suppliers for their prequalification. Perform checks on completeness of supplier’s provided data related to supplier prequalification. Assisting internal auditor in audit related assignments related to procurement excellence.

 Reporting to Chief Financial Officer. Working in company's Oracle based software modules related to accounts. Dealing with sole distributor in the region, verifying claims & posting the payments. Preparing reports pertaining to sales, collection and ageing.

 Using ULTRA, Unilever's software at distributors. Developing sales team's PJP (permanent journey plan) for coverage. Working in custom built software for inventory and accounts.