Mallory Silver Email & Phone Number

Toronto, Ontario, Canada

As part of the Institutional Events team in the Division of the president is responsible for the coordination of community-wide events at York University. Yearly event portfolio includes staff recognition receptions, government announcements, donation and gift recognitions, awards ceremonies, and multi-day conferences. Advanced skills in planning virtual, hybrid and in-person events. Responsibilities include client relations, program development, vendor research and selection, generating digital communications, data management, and event statistics reporting. Currently engaged in the development of an institutional standard for events.

Toronto, Ontario, Canada

Coordinates numerous on-campus community events as part of the Events & Ceremonies team, including up to 17 convocation ceremonies a year, various government announcements, donation and gift recognitions, and internal/external events for the President's office.Day to day activities include the coordination and critical path development and execution for all assigned events; gathering quotes and service proposals from internal and external vendors as required, including catering, event logistics, audio/visual support and transportation; and utilizing CRM tools to design, develop and distribute promotional materials and event specific communications, track digital interactions with stakeholders, enter and assign new leads, and work with the Advancement Services department to maintain the university’s databases. Seasonally coordinates the hiring of up to 100 student staff for convocation, including development of job postings, review of resumes, coordination of phone interviews, and distribution of offers; as well as assists in the supervision, scheduling and training of student staff during convocation; and preparation of payroll for student staff after each convocation season. Always professionally represents York University.

Toronto, Canada Area

Coordinated many elements of the province-wide Research Matters (RM) campaign.Research Matters is a collaborative project among Ontario’s 21 publicly assisted universities to build new bridges between university researchers and the broader public. As Project Coordinator, assisted with the organization of RM promotional events, including government relations, public relations, and province-wide community outreach events; acted as the RM community liaison; worked closely with Vice-Presidents of Research and their staff from universities across Ontario on the design, implementation and management of the RM social media marketing plan; maintained the RM website; composed and distributed the RM monthly newsletter; managed the external graphic design team timelines and deliverables; coordinated the production and sector-wide collaboration of unique and engaging promotional materials, such as research trading cards; and assisted with all Provincial and Federal government relations.

Toronto, Canada Area

Coordinated and executed all elements of IDeA, a province-wide initiative seeking innovative, practical and cost-effective solutions to barriers to accessibility from undergraduate students at Ontario universities, funded by the Accessibility Directorate of Ontario’s (ADO) EnAbling Change program.Over the five years of the provincial competition, IDeA successfully engaged 100+ student participants, 500+ annual celebration event attendees, and a media audience of over 1 million Canadians.As Project Coordinator, I developed all competition communications and province-wide logistics for participating institutions and students, including budgeting, rules and regulations, promotional materials and events, and identification of competition liaisons; coordinated the IDeA Steering Committee and IDeA Panel of Judges, comprised of internal and external accessibility experts and stakeholders; organized the annual celebration event, including collaboration with external vendors and student participants, on-site logistic coordination, budgeting, programming, transportation logistics, and government and media relations. Worked with a team to coordinate the hiring of student Project Assistants, including the development of job postings, screening of applicant resumes and scheduling interviews, as well as supervision of day-to-day activities of student Project Assistants once hired. Worked with a budget of up to $75,000 annually, and regularly updated our government partners about progress and results - including filing all grant funding application and reports.

Toronto, Canada Area

Provided administrative services to the President, as well as the Senior Director of Strategic Initiatives, including schedule coordination, phone and email correspondence, document and itinerary preparation, travel coordination, meeting planning and execution, handling of incoming and outgoing mail and faxes, as well as office supply orders and distribution. Coordinated all logistics for on-site meetings, including agenda/material development and distribution, room setup, catering, and technological support. Supported special projects and reports with a keen interest in accessibility awareness, research innovation, government communications, and aboriginal education. Assisted the Senior Director in the development and planning of the annual $200,000+ Strategic Initiatives departmental budget, all expense reports and tacking, and financial accruements.

Bachelor Of Fine Arts (Bfa)

Contemporary Art - Independent Learning Course

Digital Media Skills Certificate