Mallory Sofianos Email & Phone Number

Toronto, Ontario, Ca

I am fully committed to promoting operational excellence and upholding compliance standards in all areas of INQ Consulting. With a wide range of skills and a steadfast dedication to achieving outstanding outcomes, I actively contribute to INQ's advancement and triumph in the fast-paced and ever-changing realm of privacy, artificial intelligence, and data.Billing Operations and Client Communications: I possess a strong aptitude for efficiently managing billing operations at INQ. This encompasses expertly handling invoicing, accounts receivable and maintaining optimal communication channels with clients. By ensuring seamless financial processes, I play a crucial role in bolstering financial stability and strengthening client relationships.Vendor Management: I take charge of managing suppliers, facilities, and technology infrastructure. I build strong vendor relationships, and am responsible for overseeing the maintenance of our technology. By optimizing these aspects, I create a seamless work environment that supports productivity and innovation.Human Resource Management: I am accountable for all facets of human resource management at INQ. This includes developing processes to coordinate and implement company policies, managing employment compliance, fostering positive employee relations, and overseeing staffing. By creating a supportive work culture, I contribute to employee engagement and retention.Administrative Support for Consultants: I provide valuable assistance to consultants in all administrative capacities. I support our consultants in optimizing their productivity and efficiency. This ensures that they can focus on delivering exceptional services to clients.Confidentiality and Discretion: Given the sensitive nature of privacy and data consulting, I handle confidential information with the utmost discretion and maintain strict confidentiality protocols. I prioritize the security and integrity of client data, safeguarding their trust in the firm.

Toronto, Ontario, Ca

As the Office Manager at INQ Law, I am dedicated to driving operational excellence, fostering positive relationships, and ensuring compliance across all facets of the organization. With my comprehensive skill set and commitment to delivering exceptional results.Billing Operations and Client Communications: I excel in managing the firm's billing operations, handling invoicing, accounts receivable, and maintaining strong communication channels with clients. By ensuring accurate and timely billing processes, I contribute to financial stability and client satisfaction.Vendor Management and Facilities Oversight: I take charge of managing suppliers, facilities, and technology infrastructure. By building strong vendor relationships and overseeing maintenance, I ensure a seamless work environment that supports productivity.Human Resource Management: I am accountable for implementing company policies. I excel in managing employment compliance, fostering positive employee relations, and overseeing staffing and training initiatives. By creating a supportive work culture, I contribute to employee engagement and retention.Administrative Support for Lawyers: I provide valuable assistance to lawyers in all administrative capacities. From managing schedules and organizing meetings to preparing legal documents, I support our legal professionals in optimizing their productivity and efficiency.Compliance and Training: I have a strong understanding of legal regulations and compliance requirements. By ensuring adherence to employment laws, industry standards, and internal policies, I mitigate legal risks and promote a culture of compliance. Confidentiality and Discretion: With a deep respect for the sensitive nature of legal work, I handle confidential information with the utmost discretion. I prioritize data privacy and security, safeguarding the firm's reputation and client trust.

I am responsible for the smooth operation of bookkeeping and general office management duties. With a focus on efficiency and accuracy, I oversee various tasks to ensure seamless workflow and client satisfaction. Client Engagement and Database Management:open and close client engagements on internal databases, maintaining accurate and up-to-date records.Track and follow up on "Know Your Client" requirements set by the Law Society for each client matter, ensuring compliance.Financial Management and Invoicing:Prepare pre-bills for lawyers' review, carefully editing as needed.Generate and send invoices to clients, diligently following up on any outstanding accounts.Receive and process all funds in payment of client accounts.Handle daily bank deposits.Maintain and balance weekly petty cash for smooth financial operations.Office Operations and Record Keeping:Order office supplies, ensuring a well-equipped and organized work environment.Assist in developing a firm standard knowledge management system, facilitating streamlined information sharing and retrieval.Support document creation and formatting, ensuring consistent and professional presentation.Administrative Support and Coordination:Process rent from tenants, effectively managing financial transactions.Facilitate conflict search requests, ensuring thorough due diligence and compliance.Collaborate with lawyers, providing support in entering time dockets and disbursements for client engagements.With excellent attention to detail, strong organizational skills, and proficiency in bookkeeping software, I maintain accurate financial records and support the firm's growth. I prioritize tasks, adapt to changing priorities, and thrive in fast-paced environments. My ability to learn quickly and leverage technology efficiently enhances productivity and enables effectiveness. By fostering strong relationships with clients, lawyers, and colleagues, I ensure a collaborative and supportive work environment.

Global, Oo

Responsible for production and smart document development, advanced document processing of the firm precedents and leading document input and coding in the firm's knowledge management databases.• Assist in the design and formatting decisions affecting model precedents, including the testing and evaluation of electronic systems to deploy and manipulate model precedents• Assist in the diagnosis and resolution of problems associated with document management and word processing software as they affect model precedents• Responsible for the final review of all electronic and formatting aspects of model precedents prior to their deployment, including assisting in the final proof-reading of the model precedents.• Assist in the evaluation of the impact of implementation of any new or improved word processing software, as it relates to model precedents• Work closely with Information Technology personnel on technology questions as they relate to model precedents• Coordinate the Firm’s Knowledge Management content delivery system, including consistency with respect to information organization and architecture• Act as a consultative resource to document processing personnel on difficult word processing problems with respect to model precedent documents• Ensure precedents are standardized by revising and comparing documents; re-classifying document types in Document Management system; data cleaning; updating on-line record books• Coordinate the Firm’s Knowledge Management content delivery system, including consistency with respect to information organization and architecture• Serve as liaison between Information Technology and Knowledge Management users• Review and categorize documents across various internal applications

Global, Oo

Provide clerical, administrative, and technical support to the National Precedents Team. Work closely with the National Business Law Precedents Partner.• Ensure precedents are standardized by revising and comparing documents; re-classifying document types in internal database; data cleaning; updating on-line record books• Coordinate the Firm’s Knowledge Management content delivery system, including consistency with respect to information organization and architecture • Serve as liaison between IT and Knowledge Management users • Work with the Knowledge Management team and other stakeholders to develop and implement continuous process improvements to achieve best practice• Actively promote the continued adoption and use of the Firm’s Knowledge Management technology and resources • Back up for our National Precedent Systems Coordinator• From time to time, will be involved in special projects requiring technical and administrative assistance.

Global, Oo

• Organize and expedite the flow of work through the Corporate Services Department• Complete legal documents with direction according to general precedents or instructions from law clerks• Manage the database to ensure important dates and deadlines are met through diarizing and creating tasks • Prepare Resolutions by gathering and summarizing data to draft the appropriate documents for the Corporation• Prepare Annual Returns for provinces across Canada• Able to review and maintain corporate minute books, prepare reports and update resolutions.• File corporate documents electronically• Complete extra-provincial registrations electronically• Proficient in EnAct software • Coordinate administrative tasks such as creating cheque requisitions opening and closing files, drafting correspondence and docketing • Assist with general corporate compliance and other corporate matters

Chicago, Il, Us

• Intellectual capacity for duties of Corporate Law Clerks and Legal Assistants• Proficient in CorpLink and LegalKEY software • Post and update Resolutions, Articles, certificates, and Annual Minutes in database• Draft correspondence to clients and inter-office memorandums• Interact with extra-provincial agents and corporations in filing annual returns• Update Minute Books with a specific understanding of proper procedures• Complete invoices and visa statements for authorization for payment by the accounting department• Able to file in a highly efficient manner