Mallory Sofianos Email and Phone Number
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Mallory Sofianos personal email
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Welcome to my LinkedIn profile! I am, an experienced office manager with a strong foundation in the legal field. Here's a snapshot of my skills and expertise:🔍 Organizational Excellence: I possess excellent organizational skills and meticulous attention to detail. With a keen eye for accuracy, I ensure that all tasks are efficiently managed and executed to the highest standards.Tech-Savviness: Proficiency in technology is one of my core strengths. I quickly adapt to new technologies, maximizing their potential to improve workflows and enhance productivity. I am particularly adept in the Microsoft Office Suite, with advanced-level technical skills in Microsoft Word.Collaboration and Autonomy: I excel both as a team player and when working independently. I thrive in collaborative environments, fostering positive working relationships while maintaining the ability to take ownership of tasks and deliver exceptional results.Timely Delivery of High-Quality Work: Even under tight timelines, I consistently produce work of the highest quality. I prioritize tasks effectively and adapt to shifting priorities, ensuring that deadlines are met without compromising on quality.Stress Management: I handle stressful situations in a composed, business-like manner. With a cool-headed approach, I maintain focus and efficiency, ensuring that critical tasks are completed successfully.Legal Background and Law Clerk Diploma: My solid legal background and law clerk diploma provide me with a comprehensive understanding of legal processes and procedures. I possess the ability to grasp key fundamentals of our laws, enabling me to navigate legal environments with ease.I am currently the office manager at INQ Law and INQ Consulting, where I oversee all functions related to the business side of the firms. With over 10 years of experience in the legal field, I am responsible for managing billing operations, vendor relationships, facilities, technology, and human resource management. I ensure compliance with employment regulations, facilitate staff training, and provide administrative support to lawyers and consultants.Prior to my role at INQ Law and INQ Consulting, I worked with National Precedents Team at Gowlings, where I spearheaded document development and knowledge management system implementation. I played a key role in advancing document processing and coding, contributing to the firm's efficiency and success.#OfficeManager #LegalBackground #OrganizationalSkills #TechProficiency #Collaboration #HighQualityWork #StressManagement
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Office Manager At Inq ConsultingInq Consulting Feb 2021 - PresentToronto, Ontario, CaI am fully committed to promoting operational excellence and upholding compliance standards in all areas of INQ Consulting. With a wide range of skills and a steadfast dedication to achieving outstanding outcomes, I actively contribute to INQ's advancement and triumph in the fast-paced and ever-changing realm of privacy, artificial intelligence, and data.Billing Operations and Client Communications: I possess a strong aptitude for efficiently managing billing operations at INQ. This encompasses expertly handling invoicing, accounts receivable and maintaining optimal communication channels with clients. By ensuring seamless financial processes, I play a crucial role in bolstering financial stability and strengthening client relationships.Vendor Management: I take charge of managing suppliers, facilities, and technology infrastructure. I build strong vendor relationships, and am responsible for overseeing the maintenance of our technology. By optimizing these aspects, I create a seamless work environment that supports productivity and innovation.Human Resource Management: I am accountable for all facets of human resource management at INQ. This includes developing processes to coordinate and implement company policies, managing employment compliance, fostering positive employee relations, and overseeing staffing. By creating a supportive work culture, I contribute to employee engagement and retention.Administrative Support for Consultants: I provide valuable assistance to consultants in all administrative capacities. I support our consultants in optimizing their productivity and efficiency. This ensures that they can focus on delivering exceptional services to clients.Confidentiality and Discretion: Given the sensitive nature of privacy and data consulting, I handle confidential information with the utmost discretion and maintain strict confidentiality protocols. I prioritize the security and integrity of client data, safeguarding their trust in the firm.
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Office Manager At Inq LawInq Law Sep 2020 - PresentToronto, Ontario, CaAs the Office Manager at INQ Law, I am dedicated to driving operational excellence, fostering positive relationships, and ensuring compliance across all facets of the organization. With my comprehensive skill set and commitment to delivering exceptional results.Billing Operations and Client Communications: I excel in managing the firm's billing operations, handling invoicing, accounts receivable, and maintaining strong communication channels with clients. By ensuring accurate and timely billing processes, I contribute to financial stability and client satisfaction.Vendor Management and Facilities Oversight: I take charge of managing suppliers, facilities, and technology infrastructure. By building strong vendor relationships and overseeing maintenance, I ensure a seamless work environment that supports productivity.Human Resource Management: I am accountable for implementing company policies. I excel in managing employment compliance, fostering positive employee relations, and overseeing staffing and training initiatives. By creating a supportive work culture, I contribute to employee engagement and retention.Administrative Support for Lawyers: I provide valuable assistance to lawyers in all administrative capacities. From managing schedules and organizing meetings to preparing legal documents, I support our legal professionals in optimizing their productivity and efficiency.Compliance and Training: I have a strong understanding of legal regulations and compliance requirements. By ensuring adherence to employment laws, industry standards, and internal policies, I mitigate legal risks and promote a culture of compliance. Confidentiality and Discretion: With a deep respect for the sensitive nature of legal work, I handle confidential information with the utmost discretion. I prioritize data privacy and security, safeguarding the firm's reputation and client trust. -
Billing Clerk L Office CoordinatorDdo Health Law And Inq Data Law Oct 2016 - Sep 2020I am responsible for the smooth operation of bookkeeping and general office management duties. With a focus on efficiency and accuracy, I oversee various tasks to ensure seamless workflow and client satisfaction. Client Engagement and Database Management:open and close client engagements on internal databases, maintaining accurate and up-to-date records.Track and follow up on "Know Your Client" requirements set by the Law Society for each client matter, ensuring compliance.Financial Management and Invoicing:Prepare pre-bills for lawyers' review, carefully editing as needed.Generate and send invoices to clients, diligently following up on any outstanding accounts.Receive and process all funds in payment of client accounts.Handle daily bank deposits.Maintain and balance weekly petty cash for smooth financial operations.Office Operations and Record Keeping:Order office supplies, ensuring a well-equipped and organized work environment.Assist in developing a firm standard knowledge management system, facilitating streamlined information sharing and retrieval.Support document creation and formatting, ensuring consistent and professional presentation.Administrative Support and Coordination:Process rent from tenants, effectively managing financial transactions.Facilitate conflict search requests, ensuring thorough due diligence and compliance.Collaborate with lawyers, providing support in entering time dockets and disbursements for client engagements.With excellent attention to detail, strong organizational skills, and proficiency in bookkeeping software, I maintain accurate financial records and support the firm's growth. I prioritize tasks, adapt to changing priorities, and thrive in fast-paced environments. My ability to learn quickly and leverage technology efficiently enhances productivity and enables effectiveness. By fostering strong relationships with clients, lawyers, and colleagues, I ensure a collaborative and supportive work environment.
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National Precedent And Knowledge Systems Co-OrdinatorGowlings Aug 2014 - Sep 2016Global, OoResponsible for production and smart document development, advanced document processing of the firm precedents and leading document input and coding in the firm's knowledge management databases.• Assist in the design and formatting decisions affecting model precedents, including the testing and evaluation of electronic systems to deploy and manipulate model precedents• Assist in the diagnosis and resolution of problems associated with document management and word processing software as they affect model precedents• Responsible for the final review of all electronic and formatting aspects of model precedents prior to their deployment, including assisting in the final proof-reading of the model precedents.• Assist in the evaluation of the impact of implementation of any new or improved word processing software, as it relates to model precedents• Work closely with Information Technology personnel on technology questions as they relate to model precedents• Coordinate the Firm’s Knowledge Management content delivery system, including consistency with respect to information organization and architecture• Act as a consultative resource to document processing personnel on difficult word processing problems with respect to model precedent documents• Ensure precedents are standardized by revising and comparing documents; re-classifying document types in Document Management system; data cleaning; updating on-line record books• Coordinate the Firm’s Knowledge Management content delivery system, including consistency with respect to information organization and architecture• Serve as liaison between Information Technology and Knowledge Management users• Review and categorize documents across various internal applications -
Knowledge Management ClerkGowlings Apr 2013 - Aug 2014Global, OoProvide clerical, administrative, and technical support to the National Precedents Team. Work closely with the National Business Law Precedents Partner.• Ensure precedents are standardized by revising and comparing documents; re-classifying document types in internal database; data cleaning; updating on-line record books• Coordinate the Firm’s Knowledge Management content delivery system, including consistency with respect to information organization and architecture • Serve as liaison between IT and Knowledge Management users • Work with the Knowledge Management team and other stakeholders to develop and implement continuous process improvements to achieve best practice• Actively promote the continued adoption and use of the Firm’s Knowledge Management technology and resources • Back up for our National Precedent Systems Coordinator• From time to time, will be involved in special projects requiring technical and administrative assistance.
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Corporate Services AssistantGowling Lafleur Henderson Llp Jun 2012 - Sep 2012Global, Oo• Organize and expedite the flow of work through the Corporate Services Department• Complete legal documents with direction according to general precedents or instructions from law clerks• Manage the database to ensure important dates and deadlines are met through diarizing and creating tasks • Prepare Resolutions by gathering and summarizing data to draft the appropriate documents for the Corporation• Prepare Annual Returns for provinces across Canada• Able to review and maintain corporate minute books, prepare reports and update resolutions.• File corporate documents electronically• Complete extra-provincial registrations electronically• Proficient in EnAct software • Coordinate administrative tasks such as creating cheque requisitions opening and closing files, drafting correspondence and docketing • Assist with general corporate compliance and other corporate matters
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Corporate Services Law Clerk InternBaker & Mckenzie Feb 2012 - Jun 2012Chicago, Il, Us• Intellectual capacity for duties of Corporate Law Clerks and Legal Assistants• Proficient in CorpLink and LegalKEY software • Post and update Resolutions, Articles, certificates, and Annual Minutes in database• Draft correspondence to clients and inter-office memorandums• Interact with extra-provincial agents and corporations in filing annual returns• Update Minute Books with a specific understanding of proper procedures• Complete invoices and visa statements for authorization for payment by the accounting department• Able to file in a highly efficient manner
Mallory Sofianos Skills
Mallory Sofianos Education Details
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Humber CollegeLegal Assistant/Paralegal
Frequently Asked Questions about Mallory Sofianos
What company does Mallory Sofianos work for?
Mallory Sofianos works for Inq Consulting
What is Mallory Sofianos's role at the current company?
Mallory Sofianos's current role is Office Manager | Streamlining operations, driving efficiency and excellence.
What is Mallory Sofianos's email address?
Mallory Sofianos's email address is ms****@****law.com
What is Mallory Sofianos's direct phone number?
Mallory Sofianos's direct phone number is (416) 967*****
What schools did Mallory Sofianos attend?
Mallory Sofianos attended Humber College.
What skills is Mallory Sofianos known for?
Mallory Sofianos has skills like Corporate Law, Legal Documents, Legal Research, Time Management, Microsoft Office, Document Drafting, Employment Law, Legal Assistance, Westlaw, Management, Word Processing, Precedent Transactions.
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