Malu Ignacio Email & Phone Number

São Paulo, Sp, Br

São Paulo, São Paulo, Brasil

Direct assistance to Advisory and Executive Search Partners; Executive Search projects management; managing multiple agendas according to several time zones, coordination of on and offsite meetings and events. Business Trips’ logistics; preparing proposals, Powerpoint presentations, translating documents in general; inputting data into a very detailed system and keeping all the information up-to-date; preparing, reviewing and submitting expenses’ reports.

São Paulo, São Paulo, Brasil

Office Manager – Temporary (maternity leave coverage)Investigating the availability and suitability of options for new premises, ensuring that the company has the most suitable working environment for its employees and their activities.Planning the best allocation and utilisation of space and resources in the new office.Arranging the purchase and set up of all necessary equipment.Calculating and comparing costs for required goods or services to achieve maximum value for money.Directing, coordinating and planning essential central services such as reception, security, maintenance, mail, archiving, cleaning, catering, waste disposal and recycling, as necessary.Building and equipment maintenance, as necessary.Utilities and communications infrastructure, as necessary.Project managing, supervising and coordinating any work of contractors:Preparing documents to put out tenders for contractors.Checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies.Procurement and contract management.Ensuring that facilities and service agreements meet government regulations and environmental, health & safety, and security standards.Managing and leading change to ensure minimum disruption to core activities.Using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement.Responding appropriately to emergencies or urgent issues as they arise and dealing with the consequences.Planning for future development in line with strategic business objectives.

São Paulo, São Paulo, Brasil

Responsible for all administrative and financial activities related to the company. Prepare reports, presentations, memorandums, proposals and correspondence, using a range of office software, including email, spreadsheets and databases. Develop and implement new administrative systems, such as record management, and others as required. Assist office staff in maintaining administrative, support and business operations files and databases. Follow-up Third Parties, such as: Trading Agent (importation and exportation). Able to discuss local commercial proposals, with basic understanding of local taxes and tariffs, for imported and locally sourced goods. Follow-up local suppliers, including those with complexity level of details. Administrative Manage office maintenance as needed and required, and assign tasks as needed. Responsible for office physical and administrative operations. Schedule appointments and meetings for executives. Track office supply inventory and initiate supply orders for consumables, stationery material, equipment and others. Manage the office layout and its organized appearance. Arrange for necessary maintenance and repairs. Follow-up salary payments, taxes payments, expense report payments and union payments. Follow-up all new hire info in accordance with legal requirements. Financial Assist in the preparation of department budgets and expenses, track actual expenses, and generate budget reports. Preparation of closing statements and reports to the Headquarter Local and international. Management reports preparation. Issue and control of the company's billings. Accounts receivable and receivables management controls. Third-party accounting firm coordination. Primary contact for Business Control, the third party Accountant representative and Country Manager. Coordinate and optimize relationship with local & finance headquarters. Write clear meeting reports.Payroll related activities with provider.

São Paulo, São Paulo, Brasil

Responsible for all team trip arrangements, preparing the schedules and itineraries, getting visa when it needed, buying tickets, booking hotels, arranging transportation rent and preparing all the reference and support material; responsible for the President’s personal finances control, with wide decision and autonomy about the best investments and applications, local and abroad, where the Executive has companies’ partnerships and business in the entertainment and communication areas.

São Paulo, São Paulo, Brasil

Direct assistance to the company’s President and to the General Creative Director, actively participating of both creative and business daily activities. Performing as the President’s Assistant, I had the opportunity of experiencing several professional situations where all my know-how was successfully applied. The President’s business and personal trips were recurrent (he usually traveled abroad at least twice a month) and all these trips were really full of important details and extremely challenging logistics to coordinate; In the Creative area, I was responsible for coordinating an important event (Latin America Creative Council), with the attendance of the corporation’s Creative executives coming from all over the world; Responsible for enrolling all material produced by the company in the local and international films contests and festivals. Experienced in seeking and developing new business for the Group as well as gathering the necessary information to attend the Public tenders; Detailed and meticulous research, in order to prepare the material to be exposed to the prospects and clients; Highly experienced in events and promotions organization and implementation; Board Meetings organization, support to the material preparation for such meetings as well as writing and distributing the meetings’ minutes.

São Paulo, São Paulo, Brasil

Support and coordination of the Executive Search projects, enabling the Consultant to be more engaged in seeking and developing new business for the company; Support and assistance to the Associates team in each assignment, generating and managing the information flow related to the projects; Effective management of the projects, complying with the company’s established standards and policies; Management of the projects’ work flow and daily activities, arranging everything in an orderly way; Highly effective communication skills, complying with the company’s high quality standards, adopting simultaneously an upbeat, friendly and reticent attitude; Own composition and writing skills in both Portuguese and English languages, a required ability for the preparation of the Executive Search proposals as well as for the candidates’ reports; Designing of PowerPoint presentations for the Business Development and Briefing meetings, generating and strengthening the business relations; Scheduling skills, being able to coordinate the Consultant, Associates, Clients and Candidates agendas, in addition to events organization, trips arrangements and preparation of all material required for such meetings; Full responsibility for all projects’ related information storage, arranging, filing and scanning them properly.

São Paulo, São Paulo, Brasil

Department cash management and control; preparation, planning and control of the area’s budget, release of the financial reports to the investors and shareholders; preparation of the financial and strategic planning presentations, in PowerPoint format; wide knowledge and experience in administrative, financial, marketing and communications areas (support to the senior executives of such areas).

São Paulo, São Paulo, Brasil

Point-person, responsible for all oral and written communication among MTVs around the world (Central and Latin America, USA and Europe); wide knowledge and experience in all areas.

Pós-Graduação Lato Sensu, Gestão Em Processos Gerenciais

Bacharelado, Secretariado Executivo Trilíngue

Bacharelado E Licenciatura, English Language And Literature/Letters

Intensive English Program, English Language