Mandy G. Email & Phone Number

United States

Participate in project meetings to collaborate with team members, discuss project developments, and make informed decisions.Monitor ongoing project progress, identifying any issues and implementing corrective actions to keep projects on track.Created a proposal checklist for enhanced productivity, consistency, and communication.Successfully balanced executive leadership responsibilities with direct administrative duties, including document management, facilities oversight, and vendor coordination.Responsible for the collection and reconciliation of statements from suppliers and subcontractors, ensuring accurate processing and financial consistency.Recently initiated payroll processing responsibilities using QuickBooks, ensuring financial management and employee satisfaction.

United States

Elevated to oversee and manage the receptionist/office assistant following promotion.Collaborated closely with the accounting department to streamline payment processes, ensuring all subcontractors and suppliers were paid promptly.Played a key role in financial oversight, contributing to the company’s reputation for reliability and fiscal responsibility.Optimized the invoice management process by meticulously sorting and distributing invoices to the relevant project managers for coding and approval.Spearheaded the integration of safety and insurance initiatives, resulting in improved employee well-being and reduced insurance costs.Generated critical project documentation including change orders, submittals, and RFIs, ensuring project specifications and timelines were met.Maintained diligent communication with owner representatives to facilitate precise and efficient record-keeping, reinforcing the integrity of project documentation.Developed and implemented a comprehensive billing spreadsheet, enhancing the accuracy and efficiency of the billing process.

United States

Assisted project managers in the meticulous management of project submittals and related documentation.Controlled all project billing and invoicing, ensuring timely submission through platforms such as Wide Area Workflow (WAWF), Invoice Processing Platform (IPP), and GSA Finance.Oversaw the issuance of all subcontracts and implemented a tracking system to ensure proper documentation was maintained.Complied and readied bid proposals, encompassing Multiple Award Task Order Contracts (MATOC’s), Indefinite Delivery Indefinite Quantity (IDIQ) contracts.Oversaw compliance with the Davis-Bacon Act wage provisions, ensuring employees received the mandated prevailing wages, and prepared certified payroll reports for submission to the government for all projects.Accumulated timekeeping records from ExakTime, transcribed them into an Excel spreadsheet, and submitted them to the accounting department for processing.Managed company benefits include medical, vision, dental, 401k, vacation, and HSA accounts.Finalized comprehensive Operation & Maintenance (O&M) manuals for general contracting projects.

United States

Orchestrated and managed office event planning.Skillfully managed a high-volume multi-line telephone system, directing calls and recording messages.Ensured the facilities were in pristine condition.Undertook travel to the corporate headquarters in Grand Forks to provide support for the receptionist and office assistant on a range of projects.Assembled specification books for various projects.

United States

Streamlined the organization and administration of job folders to enhance operational efficiency.Managed the procurement of all necessary permits and inspections in collaboration with the municipal authorities of Fargo, Moorhead, and West Fargo.Coordinated the deployment of the retail plumbing and HVAC installation teams.Administered commercial/retail billing for all HVAC, Plumbing and Electrical jobs.Developed and assembled comprehensive bid packages for the commercial department.Compiled comprehensive Operation & Maintenance (O&M) manuals for finalized projects.Efficiently set up new jobs for the commercial department to accelerate the process.