My role within Bemco is maintaining the Microsoft NAV computer system where I enter all sales orders, purchase orders and issuing sales invoices to customers. I set up the office paperless system and manage this throughout the works department. I assist with the quality management and continual improvement of the QMS. Other duties include telephone answering and communication of all messages to all members of staff, being the first point of contact for all clients and other visitors. In addition, other tasks include running relevant reports on a daily/weekly/monthly basis for payroll, expenses for management, petty cash handling and credit card statements and monitoring stationary levels. Other adhoc duties as required such as filing, photocopying, in coming and outgoing post etc.

I oversaw all the Administration responsibilities within 4 Regional Offices around Scotland.Based in the Bathgate office I was involved in setting up the other 4 offices within the region. This included the recruitment, mentoring and training of 5 admin staff and development of procedures to ensure staff and offices comply with company policy and are ready for internal and external audits.Other duties included telephone answering and communication of all messages to all members of staff, being the first point of contact for all clients and other visitors, and arranging flights & hotels for senior personnel. I also help the Operational Mangers with all time sheets, sick pay, holiday planning and pay. Further responsibilities include the compliance with all statutory health and safety requirements for all site personnel, maintaining office equipment and escalating to the IT department as required. I managed the Strategic Operations Manager's diary to arrange meetings via email, telephone and video conferencing. Furthermore, I assisted in the diary management for 4 Operational Managers within the region. I arranged and attended quarterly regional meetings with Managers and monthly office team meetings where I was responsible for taking meeting minutes as well as the booking of all meeting/training rooms for these events.In addition, other tasks include running relevant reports on a daily/weekly/monthly basis, authorising expenses for management, petty cash handling, preparing invoices and monitoring stationary levels. Other adhoc duties as required such as filing, photocopying, in coming and outgoing post etc.