PA to the Publisher of the Magazines division of the Herald & Times , Glasgow.

Part of the ceremonies team I am currently working on the Glasgow 2014 Commonwealth Games Opening and Closing Ceremonies supporting the Creative Leadership Team as required by their varying roles (Production, Creative, Technical and Operations).Working with and supporting the leadership team (Creative, Production, Operations and Technical) in the organisation of the opening and closing ceremonies of the Glasgow 2014 commonwealth games. Acquiring office and setting up all services including IT, phones, furnishings, decorating, cleaning and confidential waste solutions; booking of all flights and accommodation including short term and long term stays; processing of purchase orders and ensuring all payments are made for office and accommodation; creation and updating of assets register; scheduling and attending meetings including creation and issuing of all associated paperwork and general diary management; Powerpoint presentations; conference calls; office management; petty cash and credit card holder and reconciliation; assisting with the organisation of the ceremonies including stage management, operations, casting and as required to ensure job is complete to a high standard. Acting as point of contact for internal staff and external companies and setting up of in office and on site security systems and dealing with information if a highly confidential nature and working to extremely tight timescales.

Liaising with students on the postgraduate course, processing applications including obtaining further information as required and checking they meet the criteria; creation and monitoring of statistical information; assisting with organisation and attending university functions including graduation, welcome ceilidh and orientation, setting up for exams, classes and events; issuing marked work, typing, general administration, telephone enquiries, creation of agendas and taking minutes at meetings.

One on one and team administrative and secretarial support for Partner of firm, two technical directors and engineering team including typing, invoicing, filtering emails/mail/calls, presentation creation, organising meetings/events including hospitality, dealing with telephone enquiries and adhoc support as required. Responsible for company credit card and purchases made, making complex travel and accommodation arrangements, reception cover and typing and collation of reports, assisting and preparation of tender submissions and PQQ submissions and expert witness reports. Daily prioritisation of duties and partners workload as appropriate and dealing with highly confidential information. Dealing with the sections HR requirements including absence management and reporting, sourcing answers to queries and assisting with production of HR letters.

One on one and team administrative and secretarial support for Partner of firm, two technical directors and engineering team including typing, invoicing, filtering emails/mail/calls, presentation creation, organising meetings/events including hospitality, dealing with telephone enquiries and adhoc support as required. Responsible for company credit card and purchases made, making complex travel and accommodation arrangements, reception cover and typing and collation of reports, assisting and preparation of tender submissions and PQQ submissions and expert witness reports. Daily prioritisation of duties and partners workload as appropriate and dealing with highly confidential information. Dealing with the sections HR requirements including absence management and reporting, sourcing answers to queries and assisting with production of HR letters.