Mandy Sheppard Email & Phone Number

Bournemouth, United Kingdom

A high profile role working at a senior level within a fast moving ambitious media group.Acting as the professional and approachable first point of contact for the GFD and the finance department in all day to day dealings with clients, suppliers and staff.Responsible for producing the board calendars year on year & producing agendas for all Board Meetings. Responsible for implementation of board software to produce relevant papers for monthly board meetings. Minuting of board meetings and distribution of minutes and ensuring action points are completedOrganising and maintaining GFD diary and scheduling of meetings, appointments and travel ensuring that he has all necessary documents and is well prepared for all meetings.Production and collation of all GFD documents, briefing papers, reports and presentations and ensuring their timely distribution.Management of the GFD’s email, calls and post, highlighting urgent issues and dealing with as many queries as possible.Meeting and greeting all visitors and organising refreshment and lunches.Work closely and providing cover for the Chairman’s PA in Reigate.Assist the GFD in all areas of running a sixteen-person finance department spread across multi locations. HR responsibility for the twenty nine staff in the two subsidiaries and preparation of their related payroll bureau submissions.Assist with group company secretarial responsibilities for all group companiesAll aspects of office management.Car fleet maintenancePPS/PRS licences for all officesResponsibility for company property leasesAbility to research, digest, analyse and present material clearly and conciselyTrademark Administration

London, United Kingdom

Aside from my main role as an Executive Assistant I am the HR Manager for two London based Media Agencies. I am responsible for managing the People HR software system, payroll and production of all recruitment documents, policies & procedures and updating the Company Handbooks. I am also called upon for advice in relation to rewards & benefits, holidays, dismissals & grievances. I have recently introduced an HR drop in for all employees on a monthly basis. My day to day duties include;• Payroll input & queries• Management of HR system• Recruitment documentation• Interviewing, Dismissals & Exit interviews• Legal advice in relation to dismissals & grievances• Research & report writing on benefits & rewards.• Liaising with Employment Agencies• Implementing Policies and Procedures• Induction design• Regular travel for meetings in London

Poole Dorset

Project Manager for the Merlin Annual General Meeting & Events surrounding Main plc Board Meetings. Company Secretarial duties such as, producing Annual Returns, Filing Accounts, Producing minutes of board meetings and preparing board papers. Legal administration such as, drafting “Without Prejudice” letters, dealing with data protection issues and contract management.Intellectual Property administration such as registering of new word devices and trademarks and brand protection.Contract, Property & lease administration. Production of complex spread sheets for analysis, using data supplied or researched.Insurance administration including, issuing of Motor Insurance certificates, dealing with accidents, either motor or personal injury.Customer Service & communication via email, letter or on the telephone.Chairing of staff forums such as Employee Forum & Social Committee.Production of Annual ReturnsFiling of accounts Group LicensingData ProtectionInsuranceLegal Fees ManagementI am responsible for approximately 200 legal entities and need to maintain the legal files for these, I carry out regular audits and ensure the information relating to directors, shareholders and all filings is up to date and available upon request using Companies House Direct and other packages. Diary Management & OutlookProficient use of Microsoft OfficeExperienced with BoardWorks, GEMS and Blueprint

Ferndown

I was the assistant to both the Operations Director and the HR Manager in this role. I carried out of all the normal duties of a PA such as:-Diary ManagementFiling, faxing and Scanning.Stationery requirements to include the production of new legal stationery for the companyMeeting, travel and event management.Customer ServiceAdministration of training courses to include production of training booklets & Certificates. I was only with A Plan for 7 months as the Operations Director left the company and it was not felt viable for me to carry on in the role supporting one individual.

I was the administrator and support to four Social Workers and two youth workers at this fostering agency. My duties included:-Typing reports of a sensitive nature.Filing, faxing, scanning & stationery requirements.Diary Management to include arranging meetings & open days.File auditsCustomer service and support.Liaison with family members and vulnerable adults. General management of the office and liaison with the building owners. Foster Care Associates closed their offices in Poole and I felt the daily commute to Southampton was not viable for me as I had a school age child at the time.

Cipd Level 5 Human Resource Management, Human Resources Management/Personnel Administration, General, Qualified

Activities and Societies: CIPD

Cipd, Human Resources Management/Personnel Administration, General

Qualified CIPD Cert in Human Resource Practice Level 3

Ou Degree, Business Studies

ranging from English Language through to History and Biology.

Education record