- Calendar management for President/CEO and CFO- Provides staff support for 3 companies’ boards of directors and board committees including taking and maintaining corporate minutes, tracking attendance, producing reports and coordinating the scheduling of meetings- Maintains filing system for contracts and other key corporate documents- Prepares purchase orders and invoices for CEO/CFO signatures, reconciles monthly credit card statement- Manages fleet paperwork- Reviews and updates Accounting policies and procedures- Oversees recordkeeping storage and destruction- Corresponds with insurance brokers for all insurance paperwork- Assisted with major fundraiser for 2014, brought in donors and gifts-in-kind for raffle prizes- Compiles administrative information for RFPs, re-credentialing and various documents

- Support the VP/Chief Marketing Officer with heavy calendaring, meeting coordination and international travel- Support 3 Directors with calendaring and international travel- Prepare expense reports- Prepare word documents from meeting notes

Analyzed sales data. Prepared commission reports. Assisted with Compensation plans.

- Supported the VP Brand Management and Licensing and VP Sales and Trade Promotions with record-keeping, data management, correspondence and back-up for other administrative team members- Responsible for input and accuracy of all sales forecast and volume data, which is used as the basis for developing all strategic planning and goal-setting each quarter- Helped develop annual domestic marketing budget by tracking expenditures, reconciling financial reports, conducting audits, preparing variance reports against forecasts, and developing re-forecasts as needed- Processed domestic marketing invoices and monitored receipt of payment- Edited and issued correspondence and announcements for internal and external customers- Managed library of images, including basic Adobe Photoshop skills- Supported the VP Marketing and Sales, Valley Fig Growers with invoice processing, budget reconciliation, filing, correspondence and image management

- Supported VP of Marketing with complex travel itineraries, meeting preparation, calendar management, budget tracking, and event planning- Processed purchase requisitions, invoices and expense reports- Managed inventory and company-wide distribution of store merchandise - Managed up to 3 summer interns for Marketing Department each year, including intern orientations, time management, and assignments/workload management- Assisted with formulation and tracking of budgets for six different departments within the Marketing Division- Managed and assisted with special events, including seminars and annual multi-day user conferences

- Organized and streamlined billing cycle, including review, duplication and mailing- Reconciled accounts receivable between QuickBooks and Oracle- Created and maintained mail merge documents for invoice envelopes- Heavy spreadsheet input of billing data

- Reviewed and executed all laboratory equipment purchasing requirements- Reconciled purchasing card statements- Filed bimonthly excise tax reports; IRI and R&D surveys- Prepared and distributed monthly budget reports- Developed and maintained multiple Microsoft Access databases

- Analyzed and reconciled approximately 100 bank accounts- Assisted with research in annual unclaimed property projects- Researched the status of disbursement account checks