Senior Assistant To The Ceo
Current•First point of contact supporting CEO at GRP Industries.•Liaise with a wide range of internal and external contacts, including customers and other senior managers within GRP Industries.•Perform complex diary management - arranging meetings internal and external.•Manage international travel arrangements and completion of travel expenses.•Prepare draft correspondence and provide sufficient background information for the CEO to approve such correspondence.•Timely delegation of tasks/instructions from CEO to various departments.•Extracting financial and sales reports from ERP software and summarizing it for the management to do business analysis.•Alert the CEO to upcoming deadlines and ongoing commitments, preparing materials and researching background information as needed.• Approve sales orders that are cleared for production.•Assist with the preparation and management of financial budgets, management of suppliers and payment of invoices.•Prepare PowerPoint presentations and reports, including briefing materials for GRP management team.•Develop and leverage relationships within and across organizational units and external clients to achieve objectives of the organization.•Organize weekly staff meetings and logged minutes for corporate records.•Support in other administrative tasks as needed, e.g. Marketing activities, selection of new team members, manage integration of new team members as appropriate.•Maintain confidentiality of all sensitive or proprietary information.•Manage essential IT operations, including operating systems, security tools, servers, email systems & Google applications, software (like ERP, CRM, Attendance, Product Barcoding) and hardware.•Generate electronic documents for internal and external communications.•Research and evaluate emerging technologies, hardware, and software for smooth business operations.•Track and maintain hardware and software inventory.
